Notes To SharePoint Migration Tool

1. VisiMigrate – Lotus Notes to SharePoint Migration
VisiMigrate – Lotus Notes to SharePoint Migration Tool
Visionet’s VisiMigrate tool provides automated content migration from the Lotus Notes to the Microsoft
SharePoint platform. VisiMigrate offers out of the box functionality to transform content from common Lotus
Notes databases like documents repository, discussions, tasks etc. to SharePoint Lists, Document Libraries, and so
forth.
Visionet offers two versions of the VisiMigrate toolset where VisiMigrate Lite provides over‐the‐web thin client
based solution for Standard Lotus Notes content and the Enterprise version with more granular control over the
software features used for migration to suit more complex Lotus Notes environments and forms and data
migration for non‐standard Lotus Notes databases.
VisiMigrate Lite
VisiMigrate Lite is an integrated web based solution that offers end to end migration process with minimum
administrative effort. VisiMigrate Lite provides over‐the‐web content transformation and migration facilities in a
cost effective and efficient fashion. VisiMigrate can connect to user’s local Lotus Notes environment to analyze
content and offers pre‐configured SharePoint site and content templates to migrate content to SharePoint.
VisiMigrate allows the user to select and filter available Lotus Notes databases for migration. These selected
databases are analyzed and automatically mapped to appropriate SharePoint sites. VisiMigrate automatically
creates the target SharePoint site, if one does not exist, or allows the user to select an existing SharePoint target
site. The target SharePoint site is extended to accommodate the Lotus Notes document characteristics that do not
normally exist in the SharePoint environment. Selected documents and items are extracted from Lotus Notes and
are transformed into the SharePoint data formats which are then loaded into the SharePoint site.
Supported Platforms
VisiMigrate Lite supports the following Lotus Notes platforms:
• Lotus Notes/Domino.doc
• Lotus QuickPlace/Quickr
VisiMigrate Lite supports all standard Lotus Notes Content Types and provides an automated mapping to
compatible SharePoint content types. A brief list of content types is given below:
• Standard Notes Templates
Document Libraries
Discussions
Task Lists
Memo
Data Types
Text, Rich Text, etc.
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2. VisiMigrate – Lotus Notes to SharePoint Migration
Work Management Features
VisiMigrate Lite provides simplified work management features where the users only have to select the content to
be migrated and in the process can even filter for documents/data to be migrated and VisiMigrate does the rest.
• Lotus Notes Content Selection
o Allows the user to migrate all Lotus Notes database contents or to filter for documents/data selection
o SharePoint site templates selection
o Users can override the automatically selected SharePoint template for selected Lotus Notes database
o Job Monitoring
o Web‐based progress and error reporting
o Automatic restart and recovery
o In case that migration job fails, VisiMigrate can perform automated error recovery and resume the data
transfer to seamlessly complete the migration process.
VisiMigrate Enterprise
VisiMigrate Enterprise extends the basic Lotus Notes to SharePoint content migration functions offered by
VisiMigrate Lite to include features that require granular control over the data and documents migration process.
VisiMigrate Enterprise contains a suite of tools that can be used individually by IT professionals to accomplish and
atomic task such as extracting user security information from the Lotus Notes platform, or strung together using a
script to automate the steps required for migration.
Architecture
VisiMigrate Enterprise tools/components are completely installed in the customer’s environment using automated
setup. These tools can then be utilized by the IT professionals to define and run content migration jobs in their
environment.
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3. VisiMigrate – Lotus Notes to SharePoint Migration
VisiMigrate Enterprise features
In addition to Lotus Notes documents and data, the enterprise edition also supports content migration from
standard Windows based file servers and network shares. Migration of security information from theses document
shares is also supported.
• Supported Content Types
o Standard Notes Templates
o Document Libraries
o Discussions
o Task Lists
o Memo
Customized Notes Databases
One of the vexing issues with migration Lotus Notes content to the SharePoint environment is the existence of
customized Lotus Notes databases that either do not use standard Lotus Notes database templates or considerably
extend their functionality. Such Lotus Notes applications range from small departmental applications that interface
with Enterprise transaction systems to organization wide utility applications. Most of these applications are built
using the initial version of Lotus Notes and employ legacy technology that is not Internet enabled and often do not
make use of the workflow concept.
With the advent of Windows SharePoint Services 3.0 and Microsoft Office SharePoint Server 2007 (MOSS 2007),
the SharePoint Designer tool and the .Net based extensible architecture of SharePoint lends itself to developing
user friendly, web‐based and workflow enabled applications that can take advantage of the Microsoft toolsets to
integrate these applications with the Enterprise transaction systems.
VisiMigrate provides extensive data selection and migration features that allow the users to create and extend
SharePoint Lists that will house the transactional data migrated from Lotus Notes and also allows the users to
select from available SharePoint form templates so that the user interface components also get migrated to the
SharePoint platform.
Some custom applications require that customized business logic and rich GUI controls to properly offer a usable
screen interface to the users. Visionet provides cost effective SharePoint forms customization services to
accommodate migration of such complex Lotus Notes applications. Visionet has successfully utilized HTML 2.0
features such as AJAX to offer contemporary user interface for legacy Lotus Notes applications that use the full
power of native SharePoint applications and contain legacy business logic resulting in easier and cost effective
platform migration.
VisiMigrate offers two useful features to ease conversion of the customized Lotus Notes applications to fully
functional SharePoint based web‐applications. The features are:
Customized Notes forms transformation
VisiMigrate extracts the Lotus Notes form layout in terms of field positions, color, font, background settings etc. an
d transforms that to a custom template for the Microsoft SharePoint environment. Form templates in SharePoint
are XML based and can be linked to SharePoint lists so that when SharePoint renders list manipulation forms it
uses the customized template rather than the standard ones
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4. VisiMigrate – Lotus Notes to SharePoint Migration
Business Logic Transformation
Lotus Notes applications contain data validation code that is linked to information keyed‐in by the business users
as well as functions that encapsulate data processing logic. VisiMigrate translates Lotus Script code and formulas
to Microsoft .Net code and associates invocation of the transformed code through events on the SharePoint forms.
VisiMigrate creates a Microsoft Visual Studio project that transforms the Lotus Notes database into a SharePoint
based Visual Studio project. The following table shows the corresponding mapping used by VisiMigrate to carry out
the conversions:
From IBM Lotus Notes To Microsoft Technology
Custom Applications/Databases MOSS 2007 Site collections
Notes Templates MOSS Site Templates
Lotus Notes Domino Designer SharePoint Designer , Visionet’
Custom Templates , .Net
Lotus Workflows MOSS built in workflows /Custom
workflows
Lotus Scripts/ Agents Features , .Net Solution using
Notes Applications & Databases VisiMigrate Code Conversion
feature
Lotus Form field Validation, Custom SharePoint Field Validation using
Actions VisiMigrate
Domino Directory (Groups , users, Active Directory(Groups, users ,
membership) membership)
ACL , Security Groups , users SharePoint Security groups ,
permissions , users
Advanced Work Management Features
Role Based Access
Allows role definition of system administrators and program operators where systems administrators have the
capability to define migration scripts, create form templates and control data mappings between the Lotus Notes
and SharePoint platforms, and the operators can only execute migration jobs.
Batch and On­Demand Modes
VisiMigrate allows the system administrator to define batch jobs that can be run multiple times based on a
schedule. Job specifications allow the administrators to configure data mappings to be used for content migration.
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