Meeting Notes for Group 2

1. Group 2
1
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 16/06/2015
Meeting
Number/
time taken
for
meeting
1
Time:
(35minutes)
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Agenda:
1. Ideas for the trailer
2. decision on the trailer
3. assigning roles
4.discussing the most effective way to complete them
5.
AOB
Meeting Notes
Genreoftrailer:Thriller/ drama
Titleideas:Southeast/ Exfoliator/ SurreyDown/ SurreyKnolls/Southside/ Westside
Ideas: Gangs,drugcrimes,baby smuggling,killing,trafficking,involvedwithgangcrime/ affair/
challengingtypical stereotypeofWestLondon(Chelsea)
Plots:Poshwomangets involvedwithcrime/
Actions from the meeting
 Produce storyline
 Delicate roles
 Decidinglocation

2. Group 2
2
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 22/06/15
Meeting
Number
2
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Agenda:
1.sourcing a location
2.assignning actors
3.assigning roles for production tasks
5.
AOB
Meeting Notes
Locations
 Lizzies house
 Abbie’s House
 Woods (Waltonon the Heath)
 Abandoned areas
 Toms House
AssigningActors numbers
 6 actors
 3 females
 3 males
Assigningroles for productiontasks
Abbie: letter to council/ locations & locationrecce
Tom:prop list/ meeting notes/ letter to record label
Lizzie:Timeline/ script/ storyboard/ shot list
Actions from the meeting
 Complete location recce
 Decide who’s acting

3. Group 2
3
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 29/06/2015
Meeting
Number
3
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Agenda:
1. Decide official title of program
2. Finalize location
3. Deciding official actors
5.
AOB

4. Group 2
4
Meeting Notes
Official name: Surrey Downs
Final locations:
1 Virginia Close
Walton on the Heath
18 Sunmead Close
Official Ideas:
Motive 1: Transgender discovered (Boy)
Motive 2: Love Triangle (Boy, Boy, Girl)
Motive 3: Ex boyfriends new girlfriend (Girl/Boy)
Actors (potential)
Transgender (Tom, Zak, Dan, Joe)
Love Triangle (Megan, Tom, Dan, Jonny, Joe)
Ex boyfriends new girlfriend (Lizzie, Abbie)
Ex-Boyfriend (Jack, Jonny, Adam)
Dead girl (Abbie)
Actions from the meeting
 Complete location recce
 Ask actors if they want to be acting
 Finalize roles
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 03/07/2015
Meeting
Number
4
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Agenda:
1.completing timeline
2. confirmation of actors/ actresses
5.

5. Group 2
5
AOB
Meeting Notes
Official actors and actresses
Zak= Transgender
Love Triangle= Male 1: Tom Male 2: Dan.S Female: Megan Cross
Ex boyfriends new girlfriend= Male: Jonny Female: Lizzie
Dead Girl= Abbie
Lizzie will complete the timeline
Source the music= The Weekend ‘The Hills’
Actions from the meeting
 Complete storyline
 Complete letter to music producer
 Contact publisher of song
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 15/07/2015
Meeting
Number
5
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Agenda:

6. Group 2
6
1. Abbie to complete the location recce and setting a date for completion
2. Photos of locations
3. Props and costume
5.a
AOB
Meeting Notes
Ideas on costumes:

Source the music= The Weekend ‘The Hills’
Actions from the meeting
 Complete storyline
 Complete letter to music producer
 Contact publisher of song
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 16/06/2015
Meeting
Number
6
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Producer)
Agenda:

7. Group 2
7
1. Inform Joe about the trailer we wish to produce
2. Complete the locations task
3. Start the letter to the council
4. Start the letter to the music producers
5.
AOB
Meeting Notes
We made surethat wetold Joeaboutourtrailerand howwe wishto produceour
trailerand wegave himthe tasks that wewant him to produce.
We have also madesurethat Abbiewill startthe locationstaskas this isnowneeded
so that we canproceedthroughthe othertasks.
Actions from the meeting
 Produce storyline
 Produce locations task
 Complete the lettersto the council andthe recordlabel
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 16/06/2015
Meeting
Number
7
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Producer)
Agenda:

8. Group 2
8
5. Complete the locations task
6. Obtain proof of the letter to music producers
7. Finish the timeline in more detail
Star5.
AOB
Meeting Notes
Abbiewill befinishingthelocationtaskwiththe locationrecce.Themusic producers
will also needto replyto the letter withproof,we needto make surewe do this so
that wecan then includethe songinto ourtrailer.
Actions from the meeting
 Produce storyline
 Produce locations task
 Get proof from the recordlabel
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 10/09/2015
Meeting
Number
8
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:

9. Group 2
9
9. Joe do the shot list
10.Lizzie and Abbie go to the location
11.Abbie take images of the location
.Star5.
AOB
Meeting Notes
Abbieneedsto take imagesofthe locationsandthenadd to the locationtask.Joe then
needsto start completingthe shotlist
Actions from the meeting
 Produce storyline
 Finish locations task
 Get proof from the recordlabel
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 17/09/2015
Meeting
Number
9
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
13.Lizzie take images for the story board

10. Group 2
10
14.Go over the shot list and make any changes needed
.Star5.
AOB
Meeting Notes
Abbieneedsto finishthelocationstask.
Lizzieneeds to take imagesforthe storyboardandinsert them in
Actions from the meeting
 Finish shot list
 Take images for story board
 Get proof from the recordlabel
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 24/09/2015
Meeting
Number
10
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
16.Abbie get music permission
17.Tom start the filming permission
18.Lizzie finish the story board and start the script

11. Group 2
11
.Star5.
AOB
Meeting Notes
Abbieneedsto get permissionfromthemusiclabel
Lizzieneeds to finishthe story boardand start the script to finishwithsparetime
Tomneedsto make surehe starts planningtheletter to the council
Actions from the meeting
 Finish story board
 Start the script
 Start the letter to the council
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 01/10/2015
Meeting
Number
11
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
20.Abbie get music permission
21.Tom make the corrections to the letter to the council
22.Lizzie make the corrections the script
23.Joe start the prop list

12. Group 2
12
.Star5.
AOB
Meeting Notes
Abbieneedsto get permissionfromthemusiclabel
Lizzieneeds to make the correctionsthatwere givenfromthe storyboardand script
Tomneedsto send the letterto the council oncecorrectionshavebeenmade
effectivelyandthen checkedover
Actions from the meeting
 Get permission from the record label
 Send the letter to the council
 Make corrections to the relevant tasks
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 08/10/2015
Meeting
Number
12
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
25.Abbie get music permission
26.Tom send the letter to the council
27.Joe make corrections to the prop list
.Star5.

13. Group 2
13
AOB
Meeting Notes
Abbieneedsto get permissionfromthemusiclabel
Tomneedsto send the letterto the council
Actions from the meeting
 Get permission from the record label
 Send the letter to the council
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 15/10/2015
Meeting
Number
13
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
29.Abbie get music permission
30.Tom send the letter to the council
31.Update blogs
.Star5.
AOB

14. Group 2
14
Meeting Notes
Abbieneedsto get permissionfromthemusiclabel
Tomneedsto send the letterto the council
We can nowall update ourblogsbyaddinginthe storyboard, shotlist, proplistand
the script
Actions from the meeting
 Get permission from the record label
 Send the letter to the council
 Update wordpress
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 22/10/2015
Meeting
Number
14
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
33.Abbie get music permission
34.Tom send the letter to the council
35.Update tasks with relevant improvements
.Star5.
AOB

15. Group 2
15
Meeting Notes
Abbieneedsto get permissionfromthemusiclabel
Tomneedsto send the letterto the council
Thetimelineneedsto be correctedbyLizzieor Joe
Actions from the meeting
 Get permission from the record label
 Send the letter to the council
 Update the timeline
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 29/10/2015
Meeting
Number
15
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
37.Abbie get music permission
38.Tom send the letter to the council
39.Send out survey monkey
.Star5.
AOB

16. Group 2
16
Meeting Notes
Abbieneedsto get permissionfromthemusiclabel
Tomneedsto send the letterto the council
Send out survey monkey to at least 10 people
Actions from the meeting
 Get permission from the record label
 Send the letter to the council
 Send survey monkey by email
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 02/10/2015
Meeting
Number
16
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
41.Abbie get music permission
42.Tom send the letter to the council
43.Update the survey monkey results and explain
.Star5.
AOB

17. Group 2
17
Meeting Notes
Abbieneedsto get permissionfromthemusiclabel
Tomneedsto send the letterto the council
Explain the survey monkey results
Actions from the meeting
 Get permission from the record label
 Send the letter to the council
 Explain the survey monkey results
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 04/10/2015
Meeting
Number
17
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
45.Abbie get music permission
46.Tom send the letter to the council
47.Put survey monkey on wordpress
.PStar5.
AOB

18. Group 2
18
Meeting Notes
Abbieneedsto get permissionfromthemusiclabel
Tomneedsto send the letterto the council
Update our blogs with the survey monkey results
Actions from the meeting
 Get permission from the record label
 Send the letter to the council
 Update our blogs
 Sort out who is bringing in what props from the prop list
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 04/10/2015
Meeting
Number
18
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
49.Abbie get music permission
50.Film the opening clip of the trailer (Panning of ‘Surrey Downs’)
.PStar5.
AOB

19. Group 2
19
Meeting Notes
Tom has finished the letter to the council, therefore this will need to be sent off to
the council so that they give us permission to film on Wednesday 11th
We also need to film the opening clip of the trailer where the camera is panning
across the common
Actions from the meeting
 Get permission from the record label
 Send the letter to the council
 Film the clip
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 11/10/2015
Meeting
Number
19
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
52.Retrieving Props for Lizzies House
53.Sorting the slider for a shot
54.Making sure the continuity for the shots are correct e.g. Costume
.PStar5.
AOB

20. Group 2
20
Meeting Notes
We have filmed the clip from the establishing shot and we also went to Lizzies house
and filmed the remaining shots there including the flashback and the suspect
walking into the scene. We also filmed the scene where Johnny is adjusting his make
up and sorting the different camera angles we had sorted within the storyboard.
Actions from the meeting
 Import all the clips to editing software, Adobe premier pro and lay it out
onto the correct folders
 We also need to identify what footage we need and don’t need
 Organize and have structure
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 15/10/2015
Meeting
Number
20
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
1. We have to create individual bins e.g. Johnny Scene/Murder Scene
2. Organise all the clips
AOB

21. Group 2
21
Meeting Notes
We have created these bins and organized these effectively, locating all of the
different areas and parts of the trailer.
We have also discussed the order and referred to our storyboard
Actions from the meeting
 Start editing and discuss a different music choice
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 20/10/2015
Meeting
Number
21
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
3. We have to make some progress editing
4. Start sorting out the music to work with the footage
AOB

22. Group 2
22
Meeting Notes
We have organized all the clips effectively in a chronological order that we have all
been happy with and then we have progressed into discussing different transitions.
Actions from the meeting
 Start sorting out basic editing skills and learn different shortcuts
 Make a conclusion on how we are going to use transitions effectively
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 30/10/2015
Meeting
Number
22
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
5. Discussing a new soundtrack
6. Finding a new soundtrack as the other track we had difficulties to find
permission
AOB

23. Group 2
23
Meeting Notes
We have discussed a new soundtrack called “Baby did a bad bad thing” by Chris
Isaac and we imported it within our work as it worked effectively and was
synchronized with the footage.
Actions from the meeting
 Make progress with the editing
 Sort out the video footage
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 6/01/2015
Meeting
Number
23
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
56.Abbie get music permission
57.Re-Film the leg shot which will help with extra shots in the trailer
.PStar5.
AOB

24. Group 2
24
Meeting Notes
Today we re-filmed the leg shot of Joe walking, this was useful because it then
enabled us to include multiple angle shots which when including it into our trailer
meant that it looked further professional
Actions from the meeting
 Get permission from the record label
 Edit the leg shot into the trailer
 Include more establishing shots
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 21/01/2015
Meeting
Number
24
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
59.Abbie get music permission
60.Edit the shots of the establishing shots into the trailer
.PStar5.
AOB

25. Group 2
25
Meeting Notes
Today we re-filmed the establishing shots, this was because we felt that including
smaller movements in the shots meant that the setting could further be established
and understood.
Actions from the meeting
 Get permission from the record label
 Edit the establishing shot into the trailer
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 29/01/2015
Meeting
Number
25
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
62.Abbie get music permission
63.Create the bin shots of the sheet with Jonny
AOB

26. Group 2
26
Meeting Notes
Today we filmed a different shot, which included adding in a ‘bin shot’ meaning that
the camera was placed at the bottom of the bin and then a sheet was placed over. We
wanted to include this shot because it meant that we had multiple angles for the
scene in the trailer
Actions from the meeting
 Get permission from the record label
 Edit the bin shot
 Add in music
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 10/02/2016
Meeting
Number
26
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
64.Abbie get music permission
65.Edit the music into the trailer by repeating certain lyrics
AOB

27. Group 2
27
Meeting Notes
Today we placed the soundtrack of Chris Isaak’s ‘Baby did a bad, bad thing’ when
adding this in we decided that the main lyric should be repeated mainly throughout
the trailer, this was because it then reinforces the tragedy of the plot
Actions from the meeting
 Get permission from the record label
 Make final corrections to the trailer
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 26/02/2016
Meeting
Number
27
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
66.Abbie get music permission
67.Further edit the trailer
AOB

28. Group 2
28
Meeting Notes
Today we made any final corrections to the trailer that we had, this included adding
in the different transitions, which would make the trailer look more professional.
Actions from the meeting
 Get permission from the record label
 Make final corrections to the trailer
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 08/02/2016
Meeting
Number
28
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
68.Abbie get music permission
69.Further edit the trailer
AOB

29. Group 2
29
Meeting Notes
We have now finished the editing of our trailer. Now that we have finished this we
decided to start the after effects – we decided to use red smoke, this was because it
then looks like blood, much like the plot of the trailer
Actions from the meeting
 Get permission from the record label
 Finish after effects
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 31/03/2016
Meeting
Number
29
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
70.Abbie get music permission
71.Further edit the after effects
AOB

30. Group 2
30
Meeting Notes
Today we focused on the after effects mainly adding in the text and sorting out the
transition
Actions from the meeting
 Get permission from the record label
 Finish after effects
St. Andrew’s Catholic School
Unit G324: Advanced Production – Meeting Notes
Date 12/04/2016
Meeting
Number
30
Present
and role in
the
Production
Name: Abbie Ronald (Producer)
Name: Elizabeth Plumb (Director)
Name: Thomas Spink (Producer)
Name: Joe Dolan (Director)
Agenda:
72.Abbie get music permission
73.edit the after effects
AOB

31. Group 2
31
Meeting Notes
Today we made the final corrections of the after effects, this included making sure
the transitions were correct and that the text appeared in the correct places.
Actions from the meeting
 Get permission from the record label
 Finish after effects