Overview of the SAP Implementation in the ATCO Group

1. ATCO-SAP
Project Overview and Implementation Plan
Ahmed Rami Elsherif
01/07/2013

2. Agenda
Introduction ERP Implementation
Projects.
Project Scope Summary
 ATCO-SAP Budget and Schedule
 ASAP Implementation Methodology.

3. Business Benefits of ERP
 Improve alignment of strategies and
operations
 Standardize the business processes in the
organization.
 Achieve better efficiency of operation.
 Adopt best practices, processes and systems
 Set up and Implement an integrated and up
to date IT SAP system
 Rationalize multiple non-integrated systems
into one common solution
 Replace a high percentage of manual tasks
with an automated solution through SAP
 Provide immediate access to enterprise
information

4. ERP Projects from another perspective
Failure Factor %
Executive Support 18%
User Involvement 16%
Experienced Project Management 14%
Clear Business Objective 12%
Clear Project Scope 10%
Standard Software Infrastructure 8%
Firm Basic Requirements 6%
Formal Methodology 6%
Reliable Estimates of Budget & Time 5%
Others 5%
Total 100%
Based on the Chaos study by Standish
group only 30% of ERP projects are
considered successful, the rest is either
failure or challenged. The same study
identifies to following as the top 10 reasons
for ERP projects failures:
As you can see from the
top 5 reasons of failure
that such a project is all
about people and
involvement for which
we all have to commit
even before we allocate
the funds.
This is not an IT or
Finance project it is a
Business
Transformation Project ,
for which we all have to
participate actively.

5. Project Scope Summary
Division
s Name
Establis
hments
HO Head Office & Corporate
AP2 Port Management
LLC
AF ATCO Food
AM ATCO Marine Services
CM Construction Material
CO Commercial
EX East West Express (Freight forwarding)
FA EAST West factory
WA Water Proofing
TR East West Travel
Functional Area
Financials and Controlling
Human Capital Management
Procurement and Material Management
Sales and Distribution
Production Planning
Project Systems
Plant Maintenance & Quality
Project Team
Project Manager
Financials and Controlling
Human Resources & Payroll
Procurement and Material Management
Sales and Distribution
Production Planning
Plant Maintenance
ABAP
Basis

6. Project Budget/Schedules
Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14
BaasKaar Advance M1-PP M2-BBP M3-BBP M4-R M5-R M6-FPGL M7-FPGL M8-GLS M9-GLS Total
Payment Percentage 20% 15% 20% 30% 10% 5% Extension Extension
Licence 259,737 259,737
Implementation 111,000 83,250 - 111,000 - 166,500 55,500 27,750 42,500 42,500 640,000
Hardware 75,000 75,000 150,000
Total USD 445,737 158,250 - 111,000 - 166,500 55,500 27,750 42,500 42,500 1,049,737
Total SAR 1,671,515 593,437 - 416,250 - 624,375 208,125 104,062 159,375 159,375 3,936,515

7. What usually goes wrong in such projects?

8. Delivering Successful Solutions
Accelerated SAP Methodology
Description
 Accelerated SAP (ASAP) is SAP's standard implementation methodology. It
contains the Roadmap, a step-by-step guide that incorporates experience from
many years of implementing R/3.
 Accelerated SAP contains a multitude of tools, accelerators and useful
information to assist all team members in implementing R/3. Quality checks
are incorporated at the end of each phase to easily monitor deliverables and
critical success factors.

9. Phase 1 : Project Preparation
Goal Setting
Define project goals & objectives
Implementation strategy
1.Clarify the scope of implementation
2.Establish the project organization and
relevant committees and assign resources
Implementation Sequence
Define sequence in project has to be
executed
Team
Core team+ project team+
consultant team
Sign Off
At the end of phase every above steps will
be documented & will be signed off with
the client
During this phase the
team goes through
initial planning and
preparation for SAP
project.

10. Phase 2 : Business Blueprint
SCOPE DOCUMENT
This document will consists of
questionnaire of entire business
process
AS IS
1.Understanding the business Process from
the core team. 2.Based on the input ASIS
document has to be created according to
module wise
TO BE
1.In this process will map the business
process in SAP based on ASIS 2.Module
wise TOBE document has to be created
GAP ANALYSIS
1.The GAP b/w ASIS process & TOBE process
is called GAP analysis ie., The inputs or the
business process which can’t mapped into
standard SAP will be analyzed here
2.GAP document has to be created
SIGN OFF
Each process above has to be taken
sign off from client
The purpose of this
phase is to achieve a
common
understanding of
how the company
intends to run SAP
to support their
business. The result
is the Business
Blueprint, a detailed
documentation of
the results gathered
during requirements
workshops.

11. Phase 3 : Realization
Baseline
Major scope
Final Configuration
Remaining scope
SIGN OFF
Each process above has to be taken
sign off from client
The purpose of this
phase is to implement
all the business process
requirements based on
the Business Blueprint.
The system
configuration
methodology is
provided in two work
packages: Baseline
(major scope); and Final
configuration
(remaining scope).

12. Phase 4 : Final Preparation
Unit Testing
Testing within each module
Integration Testing
Integrate testing of modules ie.,
combine testing of all the modules
User Training
The purpose of this phase
is to complete the final
preparation (including
testing, end user training,
system management and
cutover activities) to finalize
your readiness to go live.
The Final Preparation
phase also serves to
resolve all critical open
issues. On successful
completion of this phase,
you are ready to run your
business in your live SAP
System.
Cut over Strategy
legacy system will be migrated to
SAP system.
SIGN OFF
Each process above has to be taken
sign off from client

13. Phase 5 : Go Live & Support
Production Support
Monitor System
Transactions
Optimize Performance
The purpose of this
phase is to move from a
project-oriented, pre-
production environment
to live production
operation.
Help Desk & Competency
Center

14. Questions and Answers