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Implementing ePortfolios in a
multi-site medicine course
Jennifer Lindley
2019 e-Portfolio Forum
20-21 November 2019
Canberra ACT
Monash BMedSc/MD course
Campus based Hospital/Community Based
Theme I
Theme II
Theme III
Theme IV
Foundations
Ethics/Law
Population
sciences
Social sciences
Basic sciences
Clinical skills
Year 1
2 x 12 week semesters
Foundations
Ethics/Law
Community
Engagement
Research skills
Population
sciences
Social Sciences
Basic Sciences
Clinical Skills
Year 2
2 x 12 week semesters
Integration and
Teams
General Practice
Children’s Health
Women’s Health
Psychiatry
Year 4C
2 x 18 week semesters
Preparing for
Practice
Medicine
Surgery
Emergency
Medicine
Aged Care
Specialty
Scholarly
intensive
Patient safety
Year 5D
2 x 18 week semesters
Foundations in
Clinical Medicine
Population
Health
Medicine
Surgery
Pathology
Year3B
2 x 18 week semesters
Geographical footprint
Longitudinal Assessment and Monitoring
Key challenges:
•reporting proformas/documentation
•data recording and processing
•time lag identify ‘at risk’ students
Aims:
•longitudinal assessment
•accessible documentation across sites
•proactive monitoring, remediation and reporting
Does
Knows how
Shows how
Knows
Does
Knows how
Shows how
Knows
Competency framework Assessment workload
Skills assessments (simulation)
Written examination (MCQ)
Written assignments
Year 1
Does
Year 2
Year 3
Year 4
Year 5
Knows how
Shows how
KnowsOSCEs
Written examination (MCQ)
Written assignment
Observed clinical encounters
Pre-Intern Appraisal (PIA)
Clinical simulation assessments
Written examination (EMQ)
OSCEs
Observed clinical encounters
Skills assessments (simulation)
Case presentations
Written examination (EMQ)
OSCEs
Observed clinical encounters
Case reports
Written examination (EMQ)
Assessment Overview
Skills assessments (simulation)
Year 1
Year 2
Year 3
Year 4
Year 5 Does
Knows how
Shows how
KnowsOSCEs
Observed clinical encounters
Pre-Intern Appraisal (PIA)
Clinical simulation assessments
OSCEs
Observed clinical encounters
Skills assessments (simulation)
Case presentations
OSCEs
Observed clinical encounters
Case reports
Assessment Overview
Work-Based Assessment Recording
ASSESSMENT
UNIT
School
School
School
Site
Site Site
Data flow
Work-Based Assessment Recording
Principle: Transfer existing forms
Does
Knows how
Shows how
Knows
Building a community of practice
Building a community of practice
a
e
Io
u
Progress to date
Accountability
•ePortfolio
Effectiveness
•Implementation
•Value
•Perceptions
Impact
•Monitoring of students
•Administrative workload
•Data integrity
Organisational factors
•Training
•Pre-existing perception
•Communication
•Digital literacy
•Administrative processes
Unanticipated outcomes
•Engagement
•Pedagogical/learning approaches
•Assessment
•Monitoring
Summary

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Implementing ePortfolios in a multi-site medicine course Jennifer Lindley