1. ESC WGs & Councils
Induction Meeting
EHH, 5 March 2014
Chairmanship handover: key
messages
G. Derumeaux, VP WGs & Councils

2. European Society of Cardiology
• 1950: ESC founded by 14 National
Cardiac Societies
• 1952: First European Congress of
Cardiology held in London
• Since 1985: Centralised
administration and Congress
organisation
• 1992: European Heart House (EHH)
built as official headquarters
• 2014: 146 employees (permanent
staff – 31 January 2014)

3. ESC
Constituent Bodies
(84,000+
members)
4 Councils
56 National Cardiac Societies &
38 Affiliated Cardiac Societies
6 Associations
ESC family: to reduce the burden of
cardiovascular disease in Europe
16 Working Groups

4. ESC Constituent Bodies - What is the
difference?

5. European Heart House structure
General Management
HR
Welcome Desk
General Services
Infrastructure
Solution & Events
Development &
Integration
Finance
Accounting
Finance Control
Procurement Office
Guidelines
Guidelines
Journals / Book
Publishing
Education in
Cardiology
(Professional
standards)
Surveys/Registries
ESC Congress
Associations / WG
congresses
Meetings in-house /
Outside clients
Associations
Working Groups
Councils
NCS & Fellows
CRT
EU Affairs
International Affairs
Scientific
Affairs
Congresses &
Meetings
Specialty
Centre
Advocacy and
Representation
Web/Communications/
Press
IT
Finance &
Administration
Human Resources
Communications
General Management
Marketing
Marketing/
Customer Services

6. Jenny Pena
WGs
Officer
E
S
C
E
H
H
E
S
C
B
O
A
R
D
2012-2014
Carlo Di Mario & Piotr Ponikowski
ESC Councillors
Genevieve A. Derumeaux
ESC VP for WGs and Councils
Sophie Squarta
ESC Specialty Centre Director
Corine Gomez
WGs
Coordinator
Susan Del Gaiso
Councils
Coordinator
Monique Varlet
Councils Officer
Specialty Centre

7. Support we can provide

8. WGs & Councils scientific duties within ESC
• ESC Congress programme
• ESC Guidelines
• Journals, textbooks & position papers
• Educational course, certification & online learning

9. Contribution to the ESC Congress programme
Pre-arranged sessions
What is a pre-arranged session?
• A session made up of invited lectures reviewed and selected by the Congress
Programme Committee (CPC) during the CPC meeting in November
• Sessions are submitted by WGs / Councils / Associations of the ESC
• Each entity can submit up to 15 sessions
• Entire sessions are submitted, NO Abstracts – Slides only
Timelines for submission:
SCOPE 1 starts SCOPE 1 ends
MUST ATTEND
SCOPE 2

10. Participation to the ESC Congress programme
Abstract sessions
What is an abstract session?
• A session made up of abstract presentations reviewed and selected by the
Congress Programme Committee (CPC) during the CPC meeting in April
• Abstracts sent by individuals/teams
• Sessions are created by the topic group coordinators of the CPC.
Timelines for abstract selection

11. Participation to the production of ESC
Clinical Practice Guidelines
Goals & Team Definition (3 months)
CPG Chair decides on guideline topics (core syllabus*), publication schedule and title definition
based on proposition received from ESC Board, WGs, NS and other sources).
CPG Chair creates Task forces (TF) on the subject (one TF per Guideline**),
elects TF Chairperson & suggests list of TF Members to TF Chairperson (about 20pax).
If topic relevant to WG expertise: CALL for 1 WRITER, sent to Chairperson & Vice-Chairperson .
The CPG might have identified experts already.
No self-nomination is allowed.
A WG can propose experts if they think contribution is relevant to a guideline.
Approval of TF Member lists by CPG Chair.
Official invitation for TF Members by ESC/CPG Chair for elaboration of the specific guidelines.
+ Declaration of interest
+ Confidentiality form
+ Commitment for 2 years involvement.
* all topics covered except “rehabilitation “.
** currently 17 guidelines in parallel

12. Document Elaboration (12-18 months)
TF package for guidelines development (with writing rules)
is sent to each TF Chairperson and Member
Document elaboration (through meetings, e-mails, teleconferences, web-boards)
9-12 months for Expert Consensus Document (ECD)
12-18 months for full Guideline & Executive summary
Chairperson sends draft of documents to CPG
CPG, external reviewers and NS (in case of major guidelines) read and comment on document
Call for 1 reviewer is sent to WG
A writer cannot be a reviewer
Reviewer’s comments integrated into document and final draft produced
Final draft official approval by CPG
Participation to the production of ESC
Clinical Practice Guidelines

13. Publication (2-3 months)
Final approved draft sent to Editor-in-Chief of
the European Heart Journal
Guidelines published by the European Heart Journal
Guidelines sent to National Societies of Cardiology
for official endorsement
Beginning of implementation programme
i.e: implementation meeting, pocket guidelines, CD-ROMs, Posters...
Acknowledgement of both Constituent Bodies & individuals
participating to the Task Force on front page of guidelines
Participation to the production of ESC
Clinical Practice Guidelines

14. ESC Clinical Practice Guidelines, ESC Journals
and Scientific products

15. WGs & Councils Textbooks
A textbook can be initiated by a Working Group or Council
It is a 2 to 3-year project.
Added-Value
• Scientific contribution to the field community
• Visibility & recognition for WG or Council
• Small revenue generation for WG or Council
IMPORTANT:
• To ensure best and complete ESC support: any textbook
proposal shall be first approved by the ESC Board
• To guarantee best ROI for WG or Council, a RFP is created and
held with ESC referenced publishers and others

16. Scientific papers submission process
Aims
• Avoid overlap / conflict with ESC Guidelines
• Improve support from EHH
• Fast track for publication in the EHJ
Process
• Detailed application form (title, table of content, authors,
summary, motivation, targeted journal)
• Validation by CPG Chair (check contradiction & overlap with
ESC Practice Guidelines)
• Recommendation/advice by EHJ Editor-in-Chief (structure &
content / authors)
• Final review by relevant CPG task force Chair -> maximise
chance of publication
• Allocated ESC funds : 10K€/year for 1-2 scientific papers

17. Education in Cardiology
For all sub-specialty groups aiming at delivering their
curricula, in other words:
• Define their area of expertise by publishing a syllabus and a
curriculum
• Disseminate knowledge by producing educational resources
• Engage in a process of recognition of “Experts” in their area
of expertise -> Certification Process

18. Education in cardiology
• Dedicated Certification / Education committee to:
• Define Syllabus & Core Curriculum
• Nominate an Official Representative to join the ESC Education
Committee
• Plan production of education resources mapped out on
Curriculum
• Appoint MCQ Writers -> production of MCQs for assessment
and CME purposes
• Education on-line (ESCeL)
• Consolidate educational resources and harmonise certification
mechanisms
• Content portal
• Tracking platform for delivery of curricula (assessment of
knowledge, skills and attitudes as defined in respective
curricula)

19. Educational Courses requirements & support
Requirements
• Topic and objectives
• Programme and Faculty
• Targeted delegates
• Duration and dates
• Funding/potential sponsors
EHH support
• Programme development and follow-Up with the course director
• Invitations
• Logistics organisation
• Contact with sponsors depends on relationship (cardiologists can
contact them individually or ESC)
• EBAC Accreditation (associated cost = 1K€)

20. Educational Courses budget
Assumptions for a successful EP
• Maximum 10 Faculty (at least 2 presentations per
faculty member)
• Minimum 60 delegates (for good ROI)
• Balanced scientific programme: plenary sessions / interactive
workshops
• Registration fees defined for 1 or 2 day course
• Fixed management fees (10K€ < 100 participants < 15K€)
• Budget defined by ESC
Sponsorship
• Contract to be established
• Model: about 10K€ per industry
• Sponsor’s benefits
-> Profit goes to WG or Council account

21. Contribution to EORP
Community 2010 2011 2012 2013 2014 2015
ACCA
Acute Coronary Syndromes (ACS) Pilot ACS Long-Term
PULMONARY HYPERTENSION IN ADULTS with Congenital H
Disease
EACPR
EUROASPIRE IV
EUROASPIRE IV
(EACPR)*
EHRA
ATRIAL FIBRILLATION GENERAL Pilot
ATRIAL FIBRILLATION GENERAL
Long-Term
CARDIOMYOPATHIES Pilot CARDIOMYOPATHIES Long-Term
CHRONIC ISCHEMIC CVD Pilot CHRONIC ISCHEMIC CVD Long-Term
PERIPARTUM CARDIOMYOPATIES (PPCM)
EAPCI / EACVI / ACCA
WG on Valve
Disease / WG on CV
Surgery
TransCatheter Valve Treatment (TCVT)
Pilot
TCVT Long-Term
EHRA ATRIAL FIBRILLATION ABLATION Pilot ATRIAL FIBRILLATION ABLATION Long-Term
PREGNANCY & HEART DISEASE PREGNANCY AND CARDIAC DISEASE (ROPAC)
HFA
HEART FAILURE
Pilot
HEART FAILURE Long-Term
+ PPCM
EHRA
EUROPEAN LEAD EXTRACTION CONTROLLED (ELECTRa)
Sponsored by EHRA
SENTINEL
PREVENTION
GENERAL
SPECIAL

22. Rules & procedures
• WGs Nucleus turnover & elections
• Councils turnover & elections
• Membership
• Finances (budget, funds, contracts, sponsorship)
• Meeting organisation and endorsement
• Nucleus / Board meetings & General Assemblies
• Annual report
• WGs & Councils rules

23. WGs Nucleus Turnover
Election of WG Vice-Chairperson: every two years
• Creation of Nominating Committee composed of Chairperson, Vice-
Chairperson, the Past-Chairperson and two Nucleus Members
(proposed and elected by the Nucleus)
• Up to three appropriate nominations proposed by the Nominating
Committee & presented to the Nucleus of the WG for voting
• Vote organised at the occasion of a nucleus meeting if all Nucleus
Members are present OR electronically
• Vice-Chairperson mandate is for two years (from Sept. 2014 until
Sept. 2016)
• Once a Past-Chairperson steps down, he cannot be re-elected at a
leading positions

24. WGs Nucleus Turnover
Election of Nucleus members
• Total number of Nucleus Members limited to 10 + 1 web editor
• 4 years mandate at the most unless elected Vice-Chairperson
• A call for candidate must be sent to ALL WG members, specifying
recruiting criteria
• One cannot be a member of more than one Nucleus
• Candidates must be WG members to be eligible
• Vote organised by the ESC Specialty Centre to ensure democratic
process

25. Councils turnover – Elections every 2 years
Cardiovascular Basic Science
• Election of Vice-Chair, Secretary and Treasurer
• Vote by the Council members (secret ballot)
Cardiology Practice
• Election of Vice-Chair only (all other positions are appointed)
• Vote by the Nucleus members (secret ballot)
Cardiovascular Nursing and Allied Professions
• Election of Vice-Chair, Treasurer and Committee Chairs
• Applicants accepted from entire CCNAP membership (1,400 members)
• Decision made by CCNAP Board (no voting)
Proposals are validated and a list of eligible candidates prepared by the
Nominating Committee of each Council
Positions are taken up at the meeting of the Council during the ESC Congress

26. Councils turnover of Nucleus/Board/Members
Cardiovascular Basic Science
• Composed of officials and representatives of external and internal basic
science groups.
• Only the nucleus positions are elected.
Cardiology Practice
• Composed of officials and representatives of societies of cardiologists in
private practice.
• No person can stay on the nucleus for more than 6 years.
Cardiovascular Nursing and Allied Professions
• Board composed of officials and the Chairs of CCNAP Committees.
• The total number of Board members is limited to 10.
The length of mandates varies according to the position.
Candidates must be Council members to be eligible.

27. WGs & Councils selection criteria for
candidates
Call for candidacy specific criteria
• Limited members from the same country or institution
• Specific rules on balanced gender, geographical area, scientific
profile, expertise, interest & motivation, previous contribution to
WG activities, etc...
Ex-Officio members
• Nominated with a specific task (2 years for WGs)
• cannot vote on any issue even if it is related to the topic under
her/his responsibility
• can re-enter the nucleus if elected by ordinary members through
democratic process
No one can be re-elected at the same leading positions (after
4 years for WGs)

28. WGs & Councils turnover key points
• Importance of respecting ESC rules
• Importance of delegating tasks to next Vice-Chairperson to ensure
smooth turnover in 2 years time
• WG/Council representatives in ESC committees and task forces
must report to their WG/Council on progress
• Importance to keep ESC Specialty Centre aware of activities both
current and future otherwise no visibility of your activities both in
and out of the ESC
• WG/Council diverse activities coordinated by the ESC Specialty
Centre: your main point of contact for all your activities

29. WGs & Councils membership benefits
Exclusive “corporate” benefits
• Exchange knowledge with your
peers and enhance your
professional career
• Participate in the election of the
WGs or Councils Nucleus
• Be eligible to stand for WGs or
Councils Nucleus positions
• Receive regular newsletters or email
alerts
• Get Automatic ESC membership
• Free copy of each new pocket
guideline (at ESC Congress)
Discounts or preferred rates
• Reduced fee to the specific
meetings, congresses and courses
• Reduced fee to ESC Publications &
Textbooks
• Access to the on-line scientific
materials
Membership is
free of charge

30. Finances rules - Contracts
• ESC liability is engaged for any commitment made by ESC WGs /
Councils  WG / Council Chairperson to guarantee transparency and legal
oversight towards the ESC
• WG/Council budgets & bank accounts managed by the ESC
• Contracts must ALWAYS be established with 3rd party suppliers
before launching any initiative and be reviewed and approved by EHH
Management & signed by ESC CEO
• WG / Council meeting organisation
- Inform first ESC Specialty Centre (TVA, insurance, legal...)
- EHH support can be provided
- Preliminary budget & post-meeting balance sheet provided to ESC
- Any profit goes to the ESC WG / Council account
• Benchmarking of services and costs for events and projects made by
ESC events & Procurement Office

31. Financial rules – industry sponsorship & donation
• Sponsorship preferred option for industry due to new regulations
- Direct benefit provided (mention of logo, free invitations, free session
presentation, free space for booth…)
- Contract to be established & invoice issued by the ESC
- General activity: contracts/invoices must be issued by the ESC
- Meeting organisation sub-contracted to a PCO, contracts/invoices can be issued
by the PCO
• Unrestricted Grant (or donation)
- No direct benefit granted to industry
- Contract not mandatory & no invoice established
- A donation letter mentioning allocated amount, purpose of the
donation and agreement that no benefit is being granted in consideration
for this amount to be issued by ESC Specialty Centre (no limitation)
- A receipt can be issued
- WG / Council can donate up to 5K€ (max)

32. Financial rules - ESC funding
For WGs Extra Nucleus/Board Meetings & scientific documents
meetings (fixed budgets for ESC Councils)
•One request per meeting via dedicated application form (1 or 2
meetings/fiscal year)
•One WG cannot benefit from the funds not used by others
•Duration: full working day or two half days
•Reimbursement made upon original receipts of expenses claim
individual request
•If meeting organisation sub-contracted, invoice to be sent to ESC
(deposit possible once contract issued)
•Detailed minutes including attendees list to be conserved by the ESC
Specialty Centre

33. Non-ESC meeting endorsement process
• WG or Council to review and endorse scientific programme and
related products (CD-Rom, Journal, Promotional items…)
• A written endorsement request must be provided by the Chairperson
to the VP for WGs & Councils for ESC Board validation
• WG or Council logo may be inserted in meeting website
(+ reverse link) and printed version of the programme
• Official acknowledgement to state in English, ‘Scientific Programme
endorsed by’ followed by WG or Council logo
• WG or Councils flyers inserted into delegates bags
• Promotion by speaker (if WG or Council member) and during
intersession slide show if applicable
• Meeting feedback to be sent to ESC Specialty Centre

34. Nucleus /Board Meeting - General Assemblies -
Annual Reports
• A Nucleus / Board meeting and a General Assembly (GA) are
expected to be held during the ESC Congress each year (only CCNAP &
CCP for Councils)
• Another GA can be held during WG / Council annual meetings as the
audience is better targeted
• To be presented at GA:
• Status on WG / Council achievements
• WG / Council future objectives
• Financial report
• Membership report
• Annual report for ESC Board to be issued
• After the congress during odd years (September)
• Before the congress during even years (July)
• Allocated ESC funds for WGs Nucleus meeting: 10k€ / year

35. Online ESC Rules & Regulations for WGs

36. Online ESC Rules & Regulations for Councils
• Council on Basic Cardiovascular Science
http://www.escardio.org/communities/councils/CBCS/about/Pages/
Rules-and-Regulations.aspx
• Council for Cardiology Practice
http://www.escardio.org/communities/councils/ccp/about/Pages/R
ules.aspx
• Council on Cardiovascular Nursing and Allied Professions
http://www.escardio.org/communities/councils/CCNAP/about/struc
ture/Pages/rules-regulations.aspx

37. Communications & networking
• WGs & Councils e-newsletters
• Stands
• WGs & Councils websites
• Cross-collaboration
• Merging process with Associations

38. WGs e-Newsletters - 4 areas of expertise
February, June, October
Atherosclerosis & Vascular Biology
Cardiac Cellular Electrophysiology
Cellular Biology of the Heart
Coronary Pathophysiology & Microcirculation
Development, Anatomy & Pathology
Myocardial Function
Thrombosis
April, August, December
Grown-up Congenital Heart Disease
Hypertension and the Heart
Myocardial and Pericardial Diseases
Peripheral Circulation
Pulmonary Circulation & Right Ventricular Function
Valvular Heart Disease
January, May, September
e-Cardiology
March, July, November
Cardiovascular Surgery
Cardiovascular Pharmacology & Drug Therapy
Preferred
content for WG
Newsletters:
Science!
Your
involvement is
essential: send
us scientific
article to be
published on
your web pages
(Comments,
interviews,
cases...)

39. Council e-Newsletters
Cardiology Practice
• 4 per year
• Based on highlights of
recent ESC Guidelines
CCNAP
• 4 per year
• Opportunities for CCNAP members
New in May 2014
• The first newsletter for young basic scientists from the
Scientists of Tomorrow

40. Stands: ESC Congress, EuroHeartCare, FCVB
@ ESC Congress:
• A dedicated area on the ESC Stand for
professionals represented in Councils (nurses
and allied professions, cardiologists in
private practice, basic scientists) and WGs.
• 2013: the Scientists of Tomorrow
participated in the new Young Community
Corner.
@ EuroHeartCare & FCVB
A CCNAP / CBCS stand displaying the ESC and the Councils’
promotional material. Manned by dedicated Council staff.

41. Cross-collaboration between ESC Constituent
Bodies
Some Working Groups & Councils collaborate with ESC Associations on various
projects and initiatives
WG on Thrombosis
WG on Valvular Heart Disease
WG on Cardiovascular Surgery
WG on Thrombosis
WG on Peripheral Circulation
WG on Hypertension & the Heart
WG on Atherosclerosis & Vascular Biology
Council on Cardiovascular Nursing & Allied Professions
WG on Cardiac Cellular Electrophysiology
WG on e-Cardiology
Council on Cardiovascular Nursing & Allied Professions
Council for Cardiology Practice
WG on Valvular Heart Disease
WG on e-Cardiology
WG on Hypertension & the Heart
WG on Myocardial Function
Council on Cardiovascular Nursing & Allied Professions
Council on Basic Cardiovascular Science
Council for Cardiology Practice

42. Merging process with ESC Associations or creation
of new internal Constituent Body
• Official merging or creation request sent by WG/Council
Chairperson to ESC Secretary/Treasurer before end of
January of each year
• Request for dissolution of WG or Council
• Request submitted to ESC Management Group & Board for
approval
• Request put on ESC General Assembly agenda
• Vote at ESC General Assembly at ESC Congress

43. www.escardio.org/workinggroups

44. www.escardio.org/councils

45. Welcome packages
Consult your WG or Council Information Brochure
or Welcome Package