Presented by Ms. Michelle Cruz, Graduate Program Associate at Oregon Health and Science University School of Nursing Training faculty in using computer-based testing can be a challenge. The Oregon Health and Science University’s School of Nursing and has developed faculty-friendly training process for the on-boarding of technology for their program. Through the development process, they have learned that some methods are more effective than others, especially when teaching faculty that are used to administering exams in paper format. This presentation will share points to consider when training faculty that also have clinical jobs outside of their busy academic careers.

1. Best Practices for Creating
Effective Introductory
ExamSoft Trainings in
Nursing Education
Michelle Cruz, BS
Academic Associate/Examsoft Consultant
Oregon Health and Sciences University
Program Associate for Graduate Nursing Programs
E-Mail: cruzmi@ohsu.edu
Phone: 503-494-3378

2. Topics covered in this session:
• Determine timeline for implementation to meet
the goals of your respective school
• Create lesson plan for ExamSoft training
• Ways to train faculty so they can autonomously
utilize ExamSoft
• Things to consider when creating your trainings
• Tips for receiving feedback on trainings

3. Background: OHSU School of Nursing
• School divided by Graduate and Undergraduate
Nursing Programs
• Graduate programs were 2 years into utilizing
CBT
• Graduate programs broken up into each
program specialty
• Smaller groups to pilot
• Dean wanting to transition into CBT for the school
in it’s entirety
• No longer utilizing scantron machine
• Laptops that can function w/ ExamSoft
software now required for ALL students
• Implementation of ExamSoft for Undergraduate
program

4. Timeline
• Computer policy in place as of Fall 2015 for ALL incoming
students
• Official implementation start as of Summer 2015 (July 1,
2015)
• Fall term start date Sept 28, 2015
• Three months to train fall term faculty for preparation for
using ExamSoft

5. Creating Lesson Plan
Things to consider

6. About our Nursing Faculty

7. Ideal characteristics of trainings
• Time
• Flexibility
• Accessible
• Simple training structure (overview of CBT
software)
• Q & A format for faculty specific questions
• Layout of support structures
• Opportunity for giving feedback
• Fun and engaging!

8. Overview of lesson structure
• What is ExamSoft
• ExamSoft vs. Sakai (school specific)
• Account Administration
• Adding Questions
• Category Structure
• Creating and distributing exam
• Exam day preparation
• Feedback and Reports

9. Preparation for training sessions
• We offered one training each month w/ 1:1
trainings by appt.
• One training is approx. 1.5 hours long
(depending on Q & A)
• Allow faculty to log into ExamSoft prior to
training (not required)
• Create sandbox type of environment for using
ExamSoft for class (ie. Sample folders,
questions, categories)

10. Execution of training sessions
• Record class sessions
• Log into ExamSoft during training

11. Overall Goal
• Our overall goal was to introduce ExamSoft
to faculty so they have the basic tools to
further their knowledgebase on CBT.
• Variation in utilizing CBT

12. During training sessions
• Sign in sheet
• PowerPoint as guide for structure but very
informal
• Q & A specific to faculty needs
• Encourage faculty to ask questions

13. Again: Overview of lesson structure
• What is ExamSoft
• ExamSoft vs. Sakai (school specific)
• Account Administration
• Adding Questions
• Category Structure
• Creating and distributing exam
• Exam day preparation
• Feedback and Reports

14. Lesson structure: What is ExamSoft?
• Identify terms clearly
• Explain the methodology of
implementation of CBT in your school
• General overview

15. Lesson structure: ExamSoft vs. other CBT’s software
• Make ExamSoft relatable by
comparing and contrasting to other
CBT software already utilized by the
school (if available)

16. Lesson structure: Account administration
• Contact information for
administrators
• Teaching Assistant vs Instructor
access

17. Lesson structure: Adding Questions
• Login and show them in real-time
• Point out help functions
• Folder structure
• Do a sample of creating a question with the help of
faculty

18. Lesson structure: Category Structure
• Samples of category structure
• Resources and help sites on creating
category structure
• Relay to faculty that have successfully
created category structures

19. Lesson structure: Creation/distribution of Exam
• Create exam using questions created in training
• Pull from data bank or show search
functionalities from category structure
• Try to stay focused on each topic so the flow
makes sense

20. Lesson structure: Exam day preparation
• Issues
• Scenarios and Problem Solving
• Encourage practice exams
• better yet, make it institutional!
• Support hours

21. Lesson structure: Feedback and Reports
• Feedback and reports for faculty
• Give them information on reporting data
• Using a mock exam pull reports off those and
show them in real time what it looks like
• Feedback and reports for students
• How do faculty plan on using this function?
• Releasing exam results

22. Lesson Structure: Summarize
• Recap overall summary
• Allow time for Q & A

23. Obtaining feedback
• Provide Survey monkey link after training
session
• Revise trainings as necessary

24. Overview
• Determine timeline for implementation to meet the goals of your
respective school
• Create lesson plan for ExamSoft training
• Ways to train faculty so they can autonomously utilize ExamSoft
• Things to consider when creating your trainings
• Tips for receiving feedback on trainings

25. Questions
Questions??
Michelle Cruz, BS
Academic Associate/ ExamSoft Consultant
Oregon Health and Sciences University
Program Associate for Graduate Nursing Programs
E-Mail: cruzmi@ohsu.edu
Phone: 503-494-3378

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