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Examples of County/School Cooperation

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Examples of County/School Cooperation: Finance/Budget/Purchasing/Information Technology/Human Resources

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Examples of County/School Cooperation

  1. 1. Examples of County/School CooperationFinance/Budget/Purchasing /Information Technology/Human ResourcesFinancial Automated Systems: The Fairfax County Unified System (FOCUS) is a new, jointcomputer system for financial, budget, and procurement transaction processing as well as forhuman resources and payroll requirements. This is the largest, most complex automationinitiative in Fairfax County (County) history and extensive effort has been dedicated by Countyand Fairfax County Public Schools (FCPS) staff to assuring uninterrupted support of County andFCPS operations. The system involves all users in County and FCPS and covers 70 majorbusiness processes with over 3500 system requirements. The initial implementation of thesystem, which included most of the financial and procurement capacity, went live onNovember 7, 2011. The transition from the current human resources systems to the FOCUSHuman Capital Management functionality is scheduled for June 2012 for County employees andJune 2013 for FCPS employees.Check Production: The County Department of Finance produces all checks issued by the Countyand FCPS with the exception of payroll checks for the School system.Disbursing: The County maintains a central vendor file of payment instructions and taxinformation that is used jointly by the County and FCPS to pay vendors and issue Treasury 1099forms.Banking: The County and FCPS share a contract for armored courier services to transportdeposits from various sites to the bank. The County supports, through its banking contract, avariety of FCPS banking (e.g. deposit accounts, lock box, and credit card processing) needs.Risk Management: Liability Analysis: The County and FCPS utilize a single contract for anannual actuarial study. Safety: County and FCPS share staff resources for subject matterexpertise, as needed, building and equipment inspections, drawing on specialized capabilities ineach organization. AED Program Support: The County purchased AED equipment forinstallation in School facilities and FCPS has AED training capabilities that the County isutilizing on a cost reimbursement basis. Insurance: The County and FCPS procure property,boiler/machinery, and fidelity insurance coverage in bundled policies, resulting in directpremium savings. General Liability Claims Management: The County and FCPS utilize asingle, shared internet portal to accept claims reports from internal departments/sources as wellas the public.Purchasing: The Director of the County‟s Department of Purchasing and Supply Management(DPSM) serves as the Purchasing Agent for both the County and FCPS and has delegated fullpurchasing authority to FCPS. The County and FCPS collaborate to jointly issue contracts forboth organizations. In addition, the County‟s online Contract Register, maintained cooperatively
  2. 2. 2012 Examples of County School CooperationPage 2 of 26by DPSM and FCPS, contains active contracts awarded by the two organizations. Contracts onthe Register are available for use by both the County and FCPS. The FOCUS procurement andlogistics modules are used jointly by the County and FCPS. The County and FCPS participate ina joint rebate program with Independent Stationers (office supplies) and JP Morgan Chase(procurement cards).Fixed Assets: The County Purchasing Agent, through a collaborative effort with DPSM andFCPS, is responsible for administration of County and FCPS fixed assets.Warehouse Operations: The County and FCPS main warehouses are co-located in Springfield.Each of these workgroups provides assistance to the others‟ operations. Examples: Votingequipment is securely stored in the County portion of the warehouse and FCPS and Countywarehouse staff share the responsibility for the delivery and pickup of voting machines. Schoolyear and summer SACC materials are warehoused in the County portion of the warehouse andFCPS and County warehouse staff share the responsibility for delivery and pickup of thesematerials. In addition, the County has used FCPS warehouse space to temporarily storeequipment and materials for a variety of special programs which have included EmergencyPreparedness for Disaster Relief Supplies for Animals and Pets and the Mattress DonationProgram for Homeless and Needy Families.RSS/SNS Emergency Response Functions: The County and FCPS jointly support the NorthernVirginia Emergency Operations Receive, Stage, Store (RSS) Strategic National Stockpile (SNS)activation response teams in conjunction with the federal and state governments. Space isreserved in both sides of the warehouse for supplies; employees and resources from both sidesare utilized; and receipt and distribution functions are shared.Surplus/Excess Property: The County and FCPS share usage of surplus furniture and equipment.Material is redistributed where needed in either organization. Online and live auction serviceshave also been shared through a cooperative contract lead by Fairfax County on behalf of theMetropolitan Washington Council of Governments Cooperative Purchasing Program.Disposal of Recycled and Scrap Materials: The County transports both County and FCPSrecyclable materials to vendors, and reimbursement is credited to the respective general funds.The County also maintains and disposes of scrap materials from a single roll-off container eitherthrough recycling or disposal at the County landfill.Budget Community Dialogues: County and FCPS staffs have collaborated on all CommunityDialogues over the past several years as well as budget presentations as requested.Medical Exams and Evaluations: The County and FCPS share a contract for employee exams asrequired by law or work conditions.
  3. 3. 2012 Examples of County School CooperationPage 3 of 26Alcohol/Drug Testing: The County and FCPS have a contract for pre-employment, random, andfollow up drug/alcohol testing.Employee Wellness: The County and FCPS wellness program coordinators routinely collaborateto share best practices and no-cost resources. Wellness related contracts are currently developedto permit both organizations to utilize the contracted servicesPrinting Services: The Countys print shop provides high speed production printing service toCounty agencies and to Fairfax County Public Schools on a cost recovery/fee basis. In addition,County and Schools staff collaborate regularly through the School‟s IT Multimedia design andthe County Printing Center to provide design and communication support.I-Net: The County and FCPS share a single mode fiber optic cable plant known as the FairfaxCounty Institutional Network or the I-Net. This network, which the County and FCPScollaboratively developed, provides data and video networking services to FCPS and Countysites. Of the approximate 420 I-Net facilities, seven of these locations are distribution sites thatare redundantly connected and provide access to various services including data center servers,Internet, content delivery, and other resources to all sites. The maintenance and support of thisnetwork is a joint endeavor.Internet Access Maps: The County and FCPS jointly developed and regularly and update theCommunity Internet Access Maps and posters. These resources are posted on the FCPS internetsite and made available to schools to help direct students and families to a variety of locationsincluding libraries and community, family, and other resource centers that are available foraccessing the Internet and FCPS resources such as 24-7 Learning.TMPC: The FCPS Teaching Materials Preparation Center (TMPC), located at the NancySprague Technology Center, is made available to County agencies such as the Office forChildren-SACC, Police, and Fire and Rescue. The TMPC provides equipment and staff to helpthese agencies produce materials including posters, brochures, buttons, color copies, booklets,and other items used in training or instruction. The services are provided for the cost ofmaterials only.Cable Franchise: Fairfax County BOS allocates the equivalent of one percent of cable company(Cox Communications, Comcast and Verizon) annual gross revenues to Fairfax County PublicSchools from the annual franchise revenues (out of the five percent paid to the County) from thecable operators. The funds are used to maintain the FCPS six-channel cable operation and coverexpenses for 26 full-time employees (producers, designers, engineers, media utilization staff,DCCO staff) plus other operating expenses such as closed captioning and video streamingservices. Additionally, the BOS allocates $250,000 annually for the replacement of cable-relatedequipment. Recognizing the County‟s interest in accounting for the use of these cable-related
  4. 4. 2012 Examples of County School CooperationPage 4 of 26revenues, FCPS provides an annual report on staffing, expenditures and programming producedfrom these funds.Human ServicesLeadership Development Opportunities (Learning Academy): Fairfax County Public Schools(FCPS) and Fairfax County Government (County) have jointly developed a Middle ManagerRoundTable to promote professional learning and growth and collaboration between the twoorganizations. This was done in response to a need for leadership development for employeescurrently in middle management positions who aspired to senior positions in the organizations.The RoundTable is composed of 15 managers from each organization. Over the span of 10months, the cohort participants will attend presentations on topics ranging from ethical decision-making to critical analysis and problem solving, strategic planning, and engaging with thecommunity to managing change. Each of the six teams of five participants will develop andmake a presentation on a topic selected by the senior management of both organizations at acapstone event.Comprehensive Services Act (CSA) Financial Management and Contracts Management: TheCSA program coordinates and funds certain purchased treatment services for at-risk youth whoare placed in foster care, placed in private special education settings, involved with the JuvenileCourt, and/or receiving mental health, mental retardation, and alcohol and substance abuseservices, as required by state statute. Services are mandated by both state and federal law. Thisservice delivery requires close coordination among child-serving human services agencies, i.e.,Department of Family Service (DFS), Juvenile and Domestic Relations Court (JDRDC), Fairfax-Falls Church Community Services Board (CSB), Department of Neighborhood and CommunityServices (DNCS) and includes FCPS, as well as the Cities of Fairfax and Falls Church. TheDepartment of Administration for Human Services (DAHS) provides the required financialmanagement and contracts management services for the CSA program, ensuring compliancewith state and federal laws. FCPS social workers and liaisons from Multi-agency Services areoften CSA case managers and serve on the Utilization and Prioritization and Family Assessmentand Planning Team (FAPT) committees. They also collaborate on teams to examine and developstandards of practice to enhance service delivery and accountability. Directors for FCPSDepartment of Special Services, in collaboration with directors of other human service agencies,serve on the Community Policy and Management Team (CPMT), which provides oversight toCSA. This coordination is required by state statute and services are mandated by both state andfederal law. Approximately one third of the CSA pooled expenditures are driven by specialeducation residential and private day services. Child Specific Teams (CST) are a collaborationbetween human service agencies, FCPS, parents, the child, and others deemed appropriate toimplement the Comprehensive Services Act (CSA). Together with other CST members, awritten service plan (Individual Family Service Plan (IFSP)) is developed to meet the needs ofthe child and his/her family. The plan includes information about the strengths and needs of the
  5. 5. 2012 Examples of County School CooperationPage 5 of 26child and his/her family, professionals involved with the family, services that have beenprovided, recommended services, and the objectives and goals for the services.Alcohol Safety Action Program (ASAP): Hayfield High School allows ASAP to use classroomspace at no cost throughout the school year as a satellite site for ASAP education classes.Systems of Care Reform – Beginning in November 2008, a Systems of Care (SOC) Reforminitiative was undertaken by Fairfax County Government, the public schools, and the providercommunity to address the growth in expenditures for services and supports associated with theComprehensive Services Act for At-Risk youth and families (CSA). Specific recommendationshave been developed, and are starting to be implemented, regarding service design, services forindividuals with developmental disabilities, and family and youth advocacy and engagement.Annandale Neighborhood Center (ANC): ANC promotes coordination and collaboration amongAnnandale residents and the broader network of County, FCPS, and community-based serviceproviders to achieve positive outcomes for youth and families in the Annandale community.Community and neighborhood-focused approaches that emphasize building communityleadership, leveraging available resources, and promoting access to services are utilized. Tosupport this effort, a social worker (employed by a nonprofit) and a school-based liaison workclosely with parents, students, and community members as well as school personnel, includingadministrators, teachers, parent liaisons, and other staff from Annandale High School and otherschools within the pyramid. The liaison also provides management and programmatic support tothe Annandale Parent Resource Center. FCPS provides the facility for this program which is alsoconstructed and maintained by FCPS.Computer Learning Centers – are provided by NCS for after-school technology programs atHybla Valley, Mt. Vernon Woods, and Annandale Terrace elementary schools five days a week.CLCs provide high-tech resources for children and their families who otherwise would not haveaccess to current technology through access to computers, internet use, technology instruction,literacy activities, homework assistance, enrichment activities, field trips, community serviceprojects, and healthy snacks in an after-school setting.Readers are Leaders: Through collaboration among the nonprofit Readers are Leaders, FCPS,and NCS, high school student athletes come to community centers to read to and mentorelementary school – aged children.Growth and Inspiration through Volunteering and Education Program – GIVE is an NCScommunity center-high school partnership with the mission of “promoting youth leadershipthrough projects that improve the quality of life in the community. GIVE is a communityorganization founded and run by high school students that organizes and coordinates a freetutoring program providing academic assistance to elementary school students.
  6. 6. 2012 Examples of County School CooperationPage 6 of 26Therapeutic Recreation Services Camps (Leisure, Explorers, and Adventure Camps): TheCounty provides a 6-week summer camp located at eight schools each summer, serving school-aged individuals with developmental, intellectual, physical, and emotional or specific learningdisabilities. Two out of the eight camp locations are shared with the secondary schools extendedschool year (ESY) program so ride sharing on FCPS school buses as well as joint programmingcan take place. Students can attend the therapeutic recreation program in the morning beforeESY begins. The therapeutic recreation program includes the students from ESY in theirprogram for 30-45 minutes each day. FCPS shares their transportation resources withtherapeutic recreation. Staff from both programs work together to ensure that the time studentsfrom ESY attend therapeutic recreation is beneficial to both groups.Middle School After-School Program: This program, primarily funded by the County, combinedwith partial FCPS funding, is at every FCPS middle school. Sites are staffed by BCPSemployees and the overall program is planned, designed, and administered through jointcollaboration of county and FCPS staff. Programs are available weekdays and begin after theregular school day ends. The program design provides students with positive alternatives duringcritical after-school hours, an opportunity to develop skills, build character, and partake inchallenging fun activities. There are four components to each program: academic support andenrichment; social skills and youth development; physical, health, and recreational projects; andfamily and community involvement.Youth Survey: FCPS administers the youth survey and NCS analyzes the results of the annualsurvey. The youth survey is administered to grades 6, 8, 10, 12 and is used to identify students‟positive behaviors that the county can build upon or negative/risky behaviors that can beaddressed through identified strategies. NCS and FCPS share funding responsibilities and worktogether to communicate the results to the community and stakeholders.Disproportionality: Human Service agencies, FCPS, and the police are committed toeliminating disproportionality in outcomes across all county and school services throughmultiple strategies. By examining possible institutional causes of over-representation of African-American and Hispanic children in foster care, special education, and the judicial system, thecommittee reviews current policy and recommends possible changes in policy and practiceacross agencies. The goal is to reduce disproportionate outcomes. The FCPS Office of FacilitiesPlanning Services works with the County‟s demographics group to obtain site-specific housingforecast data from the Integrated Parcel Lifecycle System (IPLS). This data-sharing helps toinform facilities planning and academic staffing for a rapidly growing enrollment. These dataprovide a basis for the computation of student “yields” – the ratios of students by housing typethroughout Fairfax County. The student yield data are the basis for determining how manyfuture students FCPS can expect from residential land development. The forecast housing datahelp FCPS to identify school attendance areas with forecasted growth and assess future
  7. 7. 2012 Examples of County School CooperationPage 7 of 26enrollment growth due to the potential new housing. These data benefit both FCPS and FairfaxCounty to more efficiently accommodate its large and growing student body.Further, FCPS provides yearly updates on changes to school boundaries which inform theCounty‟s My Neighborhood on-line application. Work continues to coordinate and share directGIS information from the County in order to provide timely updates for new residentialaddresses. Early Childhood Education: Head Start and Early Head Start are national childdevelopment and family engagement programs that provide quality early childhood educationand comprehensive family support services to income eligible pregnant women and families withchildren birth to five years. Fairfax County Department of Family Services (DFS) Office forChildren (OFC) Head Start Program and FCPS collaborate to provide an integrated servicedelivery model. FCPS provides the facility area for these spaces – in addition they areconstructed and maintained by FCPS. A collaboration exists between OFC and FCPS to includecoordination of services for children with suspected or identified disabilities enrolled in HeadStart or Early Head Start and Fairfax County Public Schools simultaneously.School Age Child Care (SACC): Fairfax County DFS/OFC‟s School Age Child Care programsupports working families by providing high quality before- and after-school, and full-daysummer, spring, and winter programs to approximately 10,000 children in kindergarten throughsixth grade. Program curriculum provides a variety of experiences (i.e., literacy, visual andperforming arts, science and technology, health and fitness, and community service) that supportchildren‟s development and the FCPS Program of Studies and Virginia Standards of Learning.Children with special needs are fully integrated into all programs. Children are served inprograms located in 135 FCPS elementary schools; and in 2 FCPS Center Schools, Key andKilmer, where SACC serves 5-21 year olds with multiple disabilities. Eligible families mustwork, attend school full-time, or be disabled. A sliding fee scale supports the participation offamilies with low incomes. Classroom space for SACC is constructed and made available byFCPS at these 137 school facilities and is maintained by FCPS‟ Facilities Management andcustodial staff. In addition, new SACC classrooms will be available in the fall of 2012 at thecurrent Graham Road Elementary School and the new Lacey site elementary school. Funding of$750,000 is provided each year by the County to FCPS to offset construction, operating, andoverhead costs. SACC is funded through parent fees and County funding. Additionally, SACCcontracts with FCPS Food and Nutrition services to provide snacks for the SACC program.FCPS provides the facility area for these spaces – in addition they are constructed andmaintained by FCPS.Virginia Preschool Initiative: The County and FCPS serve 1,103 children in the VirginiaPreschool Initiative (VPI). VPI supports quality preschool programs for at-risk four year oldswhose families have low to moderate incomes. L Children are provided early childhoodeducation and services that promote success in kindergarten. VPI services are providedthroughout the county in preschool classrooms in FCPS, community-based child care centers,and family child care homes.
  8. 8. 2012 Examples of County School CooperationPage 8 of 26Extended Day Program: FCPS and Fairfax County DFS/OFC are in the second year of a jointpilot at White Oaks Elementary School that explores an extended-day program for school-agedchildren.Use of SACC Teachers as Substitutes: The County and Schools have an agreement by whichSACC teachers serve as substitute teachers, as needed, at various elementary school sites. FCPSreimburses the County at the prevailing substitute teacher rate, plus FICA, to offset the personnelcosts paid to the SACC teachers while working as FCPS substitutes.Project LIFT: Project Lift inspired an effort to deepen connections between FCPS and FairfaxCounty government. FCPS literacy experts collaboratively planned training for Fairfax Countycommunity center staff members at Gum Spring and Huntington Recreation Centers around howto strengthen literacy experiences in the community centers‟ existing programs and experiencesfor young people. Our goal is to increase access to books and literacy experiences for children atthe community centers. At Huntington Recreation Center, FCPS literacy experts modeled a readaloud for the summer staff to help students connect with literacy and to further their appreciationand understanding of books. Literacy leaders supported plans for utilizing space to create aninviting and usable reading corner. To further the community and school connection we areworking to build contacts between the recreation centers and schools. This is being done throughconnecting the National Network of Partnership Schools (NNPS) chairperson with the recreationcenter and by beginning a book tote program in which students will carry “just right” booksbetween the school and center. Research indicates the importance of family involvement in theachievement of a child so we are also working to develop plans for family nights at therecreation centers incorporating a literacy component.Training and Educational Support of Clients: FCPS provides a variety of training andeducational supports to Family Services clients in support of basic math and English tutoring inmany programs including the GED Alternative Program offered to youth under the age 18 at JobCorner and the adult English as a Second Language (ESOL) program. FCPS Adult andCommunity Education (ACE) offers classes for adults to improve reading, writing, and mathskills; assists with job searches through SkillSource Center resources; and also makes referrals tohuman service agencies.Congregate Meals: Congregate meals and snacks are provided to participants at the Countyssenior centers and Adult Day Health Care sites. DFS contracts with several vendors, includingFCPS Food and Nutrition Services, to supply these meals. Vendors must be able to meetnutritional standards required by the Virginia Department of Aging, provide the volume of mealsneeded by the program, deliver to multiple sites throughout the County, and be competitivelypriced. FCPS provides about a third of the programs meals and bills the County monthly for themeals provided.
  9. 9. 2012 Examples of County School CooperationPage 9 of 26Violence Prevention: The Office for Women & Domestic and Sexual Violence Servicesprovides presentations and workshops to all FCPS students and school staff in both English andSpanish. Topics include violence prevention, domestic and sexual violence education, socialmedia and violence, human trafficking, and childhood sexual abuse awareness and prevention.Presentations and workshops are created according to the expected audience and giventimeframe.Foster Care: DFS and FCPS collaborate to reduce the number of children in foster care and toencourage permanency for youth in care.Kinship Care: DFS and FCPS work together to ensure that youth living with relatives due tofamily disruption are registered and have necessary supports in school.Social Work Collaborative: FCPS social workers in identified communities (Bailey‟s ES, CoatesES, Dogwood ES, London Towne ES, and Terraset ES) identify families in need and collaboratewith social workers from DFS to help families access services.Homeless Services: The Homeless Office of FCPS works with County agencies to help childrenwho have unstable housing continue to have school stability and coordinates emergency andacademic services for these families.First Star: First Star is a collaboration among George Mason University (GMU), FCPS, DFS,and First Star (nonprofit). The committee examines the viability of brining a summer campusresidential program to GMU specifically for students in foster care. The program was piloted atUCLA in the summer of 2011.Opportunity Neighborhoods (multiple departments): Opportunity Neighborhoods is acollaborative effort of Fairfax County Government, Fairfax County Public Schools, and a broadalliance of community stakeholders working toward the vision that “all children have access toeffective schools and strong systems of family and community support that will prepare them toattain an excellent education and be successful in college and career.” OpportunityNeighborhoods is based on a strategy of fostering collaboration and coordination, promotingaccess to effective, evidence-based/outcome-focused programs and services, and adoptingpolicies and practices that lead to positive results for children and families. The focus area of thepilot is targeted schools in the Mount Vernon pyramid but the intent is that the model willeventually be expanded to other communities in Fairfax County. As for future work,Opportunity Neighborhoods has identified the need for establishing mechanisms for sharing andtracking data longitudinally across systems (FCPS, County, and community). Establishmechanisms for collecting, analyzing, reporting, and sharing child and youth outcomes datalongitudinally across systems (FCPS, County, and collaborative partners), enhancing our ability
  10. 10. 2012 Examples of County School CooperationPage 10 of 26to: provide a continuum of linked and seamlessly integrated services, promote continuousprogram improvement with real-time data, quickly identify and correct service gaps, measurediverse academic, family and community support indicators for all children in a neighborhood,make data accessible to program partners, researchers, and evaluators legally and securely.Community Use of School Facilities: More than 2,000 community organizations use schoolfacilities each year. NCS and FCPA use FCPS facilities to schedule over 250,000 individuals forathletic use and enrichment classes.Community School-Linked Services (multiple departments): Community School LinkedServices (CSLS) is a pilot program, begun in November 2011 that provides a unified and holisticdelivery of services to families in a school-linked setting by leveraging partnerships betweenschools, several county agencies, businesses, faith-based organizations and the community. Theprogram targets families with students who have high rates of absenteeism (10%) and pooracademic performance. The goal of the program is to improve academic, health, environmental,and social outcomes for children and families through demonstrated measurable results. As oneof several programs falling under the umbrella of Opportunity Neighborhoods, CSLS willprovide important data on trends and needs of families with school-age children, allowing thecoordinators of Opportunity Neighborhoods to successfully create and target communityresources. CSLS helps families obtain the services they need through the use of a single multi-system family assessment touching on 13 life domains. Service planning is integrated through acomprehensive plan to enable health, substance abuse, mental health, child welfare, recreation,child care and other social service programs to respond in a proactive way. Partners includeFairfax County Public Schools, multiple Human Services agencies, community-basedbusinesses, nonprofits, and residents.School Food Service Facility Inspections: The Health Department inspects and permits allFairfax County school cafeterias at least two times per year as required in the Fairfax CountyCode, Chapter 43.1, The Food and Food Handling Code. These inspections also meet the StateDepartment of Health and U.S. Department of Agriculture requirements. Other environmentalservices are conducted by school personnel with the Health Department available forconsultation as needed.Septic Tank Pump Out Reporting: The Health Department maintains the required septic tankpump out information for four elementary schools in non-sewer areas of the County (Forestville,Great Falls, Gunston, and Waples Mill elementary schools). The pump out information ismaintained in the Health Department‟s Chesapeake Bay Pump Out data base. Septic tank pumpout is required once every five years by the Chesapeake Preservation Act and Chapter 68.1 of theFairfax County Code. The Health Department issues repair permits for maintenance and up keepof the schools onsite sewage disposal systems and consults with FCPS to remedy any issuesrelated to these systems.
  11. 11. 2012 Examples of County School CooperationPage 11 of 26Senior Nutrition: FCPS Food and Nutrition Services provides program meals based on anapproved annual contract for the Senior Adult Day Health Care program and provides meals toMeals on Wheels as part of an annual contract.Training: The Health Department collaborates on bus emergency medical training for drivers,dispatchers, and recruits; responds to questions regarding communicable diseases and studentservice issues; and participates in the Medical Services Review Team (MSRT) for studenttransportation issues. Fairfax County works with FCPS staff to make determinations aboutservices for students on school buses. Fairfax County Public Schools is a training center throughthe American Heart Association that provides CPR and first aid instruction. As part of thistraining, health department nurses are trained to be CPR instructors. School Public HealthNurses provide training to school staff on health procedures (i.e., epinephrine administration,blood sugar testing, nebulization, etc.) for students with a health condition.School Health: FCHD reorganized to align the PHN support to the eight FCPS clusters toprovide stronger health and prevention services. Each FCPS school is supported by a FCHDschool health aide who in turn is supported by the Cluster PHNs. Public Health Nurses andSchool Health Aides provide services including development of health care plans for studentswith special health needs, identification and monitoring of potential communicable diseasesituations, tracking of immunizations, vision and hearing screening and referral, care of sick andinjured students, and administration of medications. In collaboration with Fairfax County PublicSchools, Public Health Nurses are focusing on prevention and health promotion programs tocreate and implement a school-based health promotion model focused on healthy lifestyles anddisease prevention that result in improved healthy behaviors for the school aged population. TheHealth Department participates with FCPS on the Medical Services Review Team (MSRT) todetermine if a student with complex medical needs can attend school safely and if they need anurse present.Emergency Preparedness: The Health Department is the coordinating agency for EmergencySupport Function 8 (ESF-8), Public Health and Medical Services, in the Fairfax CountyEmergency Operations Plan (EOP). A critical capability that Health Department prepares for isthe ability to provide medical countermeasures, either vaccine or antibiotics, during a pandemicor act of bioterrorism (also known as mass dispensing). FCPS is a cooperating agency in ESF-8,providing the facilities used in this mass dispensing, as well as transportation for clients andother support. In preparing for this type of scenario, the Health Department collaborates withFCPS in planning trainings and exercises to help prepare staff and volunteers, using theirfacilities and their support. This collaboration is and has been critical to our ability to prepare fora scenario that requires the entire population of Fairfax County be provided with medicalcountermeasures during a public health emergency.
  12. 12. 2012 Examples of County School CooperationPage 12 of 26Fairfax-Falls Church Community Services Board (CSB) Liaison Program: CSB staff membersserve as liaisons for each school pyramid. CSB Liaisons establish a working relationship witheach school and are available to the FCPS staff on an „on call basis.‟ Schools call upon the CSBstaff liaison to receive answers to questions about CSB services, discuss concerns about students,serve as the entry point for CSB screening, assessment and treatment services, and serve as alinkage. CSB liaisons are available to discuss issues and/or trends experienced by schools wherethere is a need for other services to address priority risk and protective factors. Based on thesediscussions, the CSB will provide resiliency and skill-building programs in schools to strengthenprotective factors and reduce risks.Wellness and Health Promotion: CSB staff members offer suicide prevention workshops, a 12-hour Mental Health First Aid certification course, and an array of evidence-based programs forstudents. Al‟s Pals is provided in two preschool classrooms within FCPS, a 46-lesson programthat includes staff training and certification. Girl Power is offered to elementary and middleschool girls to 7 classrooms. Too Good for Drugs is offered to entire 4th and 5th grade classes in2-3 elementary schools. Parents Raising Safe Kids and similar family programs are offered at 10schools. Other programs are offered as needs are identified. Infancy and EarlyChildhood/Mental Health (IEC/MH) staff members provide mental health services to at-riskchildren and families in Fairfax County Public School‟s early childhood special educationprogram. All programming is evaluated for effectiveness and to measure impact.Alcohol and other Drug Awareness Seminars: CSB staff members provide support to the FCPSAlcohol and Other Drug Awareness Seminar for students who have been referred in violation ofStudent Rights and Responsibilities policies. Staff members provide screening and referralservices and parent education.Mental Health Early Childhood Program: CSB Staff delivers services to at-risk children andfamilies identified with mental health and family needs, through referrals from an FCPS earlychildhood special education teacher, Head Start teacher, social worker, or school psychologist.This included classroom observations, meetings with staff and families, and sessions withchildren individually or in small groups.Youth Sports Safety Summit: NCS is collaborating with FCPS, Safe Kids, INOVA, GMU, andothers on a sports safety clinic on April 21 in the Fairfax County Government Center. TheSummit‟s focus will be on the prevention of youth concussions.Infant and Toddler Connection Services: Early Intervention is available to infants and childrenages birth through three experiencing developmental delays. Infant and Toddler Connectionstaff members work in collaboration with FCPS staff members to transition students and familiesto school services beginning at age 2. Additionally, services are provided to infants and toddlers
  13. 13. 2012 Examples of County School CooperationPage 13 of 26with visual and/or hearing impairments through a collaborative agreement between Infant andToddler Connection and FCPS.Community Services Board Autism and Developmental Disability Service Development ProjectWorkgroup: This workgroup meets to identify the service needs of people with AutismSpectrum Disorder (ASD) and other developmental disabilities (DD) in Fairfax County and thecities of Fairfax and Falls Church, to evaluate the existing service system‟s capacity to servepeople with ASD and DD and to recommend modification to the existing service system toprovide services to people with ASD and DD.Transition Support: Fairfax-Falls Church Community Services Board, Virginia Department ofRehabilitation, and FCPS have had an interagency cooperative agreement to provide cooperationand coordination among the local school division and any specified adult service agencies tofacilitate effective transition services for students with disabilities and to engage in gainfulemployment, post-secondary education, and community living. CTS staff attend transition intakemeetings for exiting students with CSB, DRS, and other community agencies that provideservices to adults with disabilities.CTS Intake Meetings: CTS staff attend transition intake meetings for exiting students with CSB,DRS, and other community agencies that provide services to adults with disabilities.Students Transitioning to Adult Resources (STAR): STAR is a collaborative effort betweenFCPS Career and Transition Services (CTS), the Department of Rehabilitative Services, and theFairfax/Falls Church Community Services Board-Mental Health to support the transition ofFCPS students with emotional disabilities. The STAR program incorporates a multi-agency teamapproach in an effort to provide intensive transition services to these at-risk youth to maximizetheir potential for success in school and for life after high school.Make It Work: CTS, in partnership with Fairfax County Human Resources, will implement the“Make it Work” model that provides students with paid internship opportunities. Fairfax CountyHR wrote a grant and received monies through the International Personnel ManagementAssociation to provide wages and accommodations to students with disabilities working in avariety of Fairfax County Government agencies. FCPS will provide support and on the jobtraining to the students and disability awareness training to county staff to promote experiencesto all involved.Family and School Partnerships: Family and School Partnerships, a program within FCPS‟Department of Communications and Community Outreach (DCCO), works with FairfaxCounty‟s Department of Family Services (DFS) to provide a foster care parent educator to newfoster parents, when referred by DFS. Family and School Partnerships also supports the county‟snurturing program by providing instructors and provides child care providers for the county-school system‟s Kinship Care events.
  14. 14. 2012 Examples of County School CooperationPage 14 of 26Recreation Services and ParksField and Gym Monitors: NCS staff ensures FCPS athletic facilities are being properly used bythe community user groups and helps reduce damaging “walk-on” use. This collaboration,which includes the participation of the FCPS Community Use Office, FCPS Security, individualschools, and the police, supports the enforcement of unauthorized and/or unscheduled use of thefields and gyms by the community. The primary goal of this effort is to protect the investmentsmade by both the community and the County in athletic field.Turf Field Development: This mini-grant program requires matching funds from the communityand is funded by the Athletic Application Fee (NCS –administered) to leverage communitysupport for the development of synthetic turf surfaces at FCPS and Park Authority (FCPA)SITES. The purpose of this program is to provide opportunities for athletic organizations topartner with the county to develop synthetic turf fields or convert existing grass fields tosynthetic turf on land owned by Fairfax County, FCPA, or FCPS. Turf fields have proven to bemuch easier to maintain and are superior to grass surfaces in terms of playability and safety.Athletic Facility Improvements: Routine maintenance of girls‟ softball field amenities on selectFCPS sites is provided. These amenities were added or constructed by the County based uponrecommendations from the citizen-led Action Plan Review Team in order to reduce disparities inthe quality of fields assigned to boys‟ baseball and girls‟ softball organizations.Sports Field Replacement Lighting: Ongoing County funding is provided to replace and upgradeathletic field lighting systems at middle and high schools used by many County sportsorganizations. Funding supports a replacement and repair schedule, as well as improvements tobring existing lighting systems up to new standards. FCPS‟ Office of Design and ConstructionServices performs all engineering, contracting and construction activities related to sports fieldlighting on FCPS property and ensures lighting standards are maintained and FCPS annuallyprioritizes field lighting projects.FCPS Athletic Fields and Gym Usage: FCPS athletic fields and gymnasiums are available forcommunity use most days of the year. FCPS athletic field and gym scheduling services areprovided by NCS for community use of FCPS fields and gymnasiums.Interim Use Agreement: The School Board and the Park Authority have an interim use of variousschool parcels for park purposes. Some of the parcels are unimproved. Others contain publicschool facilities, including various athletic fields and recreation areas. The School Board grantsrights to the Park Authority to use and construct athletic and/or recreation and/or other parkfacilities for park purposes at a number of parcels of land throughout the county. Park projectsintended for FCPS property are engineered, contracted and constructed by FCPS.
  15. 15. 2012 Examples of County School CooperationPage 15 of 26Programs/SOL‟s: During the school year park staff reach tens of thousands of students (mostlyelementary) with hundreds of curriculum-based stewardship programs at ten parks (includingColvin Run Mill Historic Site, Cub Run RECenter, Ellanor C. Lawrence Park, Frying Pan FarmPark, Green Spring Gardens, Hidden Oaks Nature Center, Hidden Pond Nature Center, HuntleyMeadows Park, Riverbend Park and Sully Historic Site). These educational programs are basedon Virginia Standards of Learning, Fairfax County‟s Program of Studies, sound educationalpractices and teacher feedback. Offering high quality, relevant educational programs is possiblebecause of an annual meeting between Park Authority and FCPS employees. FCPS staff providefeedback for our educational programs, promote these programs and have conducted workshopsfor park staff (e.g. learning styles, review hands-on review of science kits). Park Authority staffreview curriculum materials plus provide training or information for science and social studiesteachers.Meaningful Watershed Program: A more recent outcome of the Park Authority/FCPScollaboration was the integration of park visits into the 7th grade “Meaningful WatershedEducational Experiences” During spring 2007 about 1,280 participants investigated watershedsin a park. That number has grown and during the past 5 years many individual school-parkrelationships have developed. Multiple grants have been received in support of this collaborativeeffort, and we will continue to work together to adapt and change this valuable program to meetthe need of the students and teachers.Outreach/Volunteer Opportunities: Resource Management Division sites also have manyprograms specific to the schools and communities where they are located which includeparticipation in career day and other community resource events like PTA meetings. Schoolstudents at higher grade levels are provided with opportunities to earn their required volunteerhours in a park setting through our biannual watershed clean up events and our InvasiveManagement Area program as well as smaller projects at the site level.Contracted Mowing: FCPA provides contracted mowing of athletic fields at 174 elementaryschools, middle schools, and centers. Included are mowing, aeration/seeding, infieldgrooming/renovation, irrigation system maintenance of elementary and middle school fields; andmowing, turf management, infield grooming/renovation of high school diamond fields.Athletic Fields, Pools, Parks, and Golf Courses: Use of FCPA athletic fields, pools, and golfcourses is provided to help schools meet the needs of their various sport teams. FCPA fields areprovided both during the regular season and during the period when FCPA fields are closed tohelp schools have enough field access to meet the needs of their multiple athletic teams forgames and practice. FCPA provides facilities for high school sports practices and district andregional competitions throughout the year. Sports that are supported include high school swimand dive, golf, cross country, and tennis.
  16. 16. 2012 Examples of County School CooperationPage 16 of 26Classes and Camps: The Park Authority provides year-round recreational classes and summercamps to the public at more than 100 FCPS facilities. Classes are held both indoors and outdoorsduring evenings and weekends, with some after-school programs.Rec-PAC: Rec-PAC provides structured, recreational summer programs for approximately5,500 elementary-aged children in 50 FCPS elementary-school locations countywide using FCPSschool buses. With a sliding fee scale based on family income, Rec-PAC reaches a high numberof low-income and diverse families and is the primary summer program for more than 80% of itsparticipants. Rec-PAC is a USDA meal site at 13 schools and offers 5 inclusion sites thatprovide specialized staff for children with disabilities.Staff Training and Recruiting Events: FCPA uses FCPS sites for its summer staff training eventsand staff recruiting events, including Camp Counselor, Rec-PAC Staff Training, Counselors inTraining (CIT) Training, and Open Hire diversity recruitment events.All Night High School Grad Parties: Each year, RECenters across the county work with FCPSand PTA groups by hosting the all-night grad parties at many RECenters, providing thousands ofgraduating seniors with a safe and fun alternative after-graduation activity.Vending Services: FCPS provides vending services at County Recreation Centers and shares theprofits with the Park Authority.Orientation and Mobility Celebrations: Each year, a partnership with FCPA and FCPS is held tocoordinate annual events relating to Orientation and Mobility and Parent/Student/Teachercelebrations.Facilities/Public Works/TransportationStormwater System: The County will assume responsibility for the FCPS Stormwater DischargePermit with the issuance of the new Municipal Separate Stormwater System (MS4) permit by theVirginia Department of Conservation and Recreation (DCR). The County is working closelywith FCPS on the new MS4 requirements and on the ongoing planning efforts to ensurecompliance with the new permit. FCPS and the County work collaboratively on stormwaterinfrastructure issues to address blockages and other operational and maintenance needs. TheCounty and FCPS also work collaboratively to identify and implement stormwater retrofitprojects to address common water quality goals. Lastly, the County works with the FCPS staffon curricular efforts to incorporate the stormwater environmental science into the school‟seducational program. FCPS and the County are currently negotiating the use of hundreds ofacres of FCPS property to construct SWM facilities allowing the County to comply with the
  17. 17. 2012 Examples of County School CooperationPage 17 of 26MS4. Fairfax County inspects storm drain lines and structures with an in-line camera and clearsstorm drains of blockages at FCPS request.Vehicles: DVS maintains all FCPS-owned vehicles, to include school buses and all supportvehicles at four maintenance facilities. DVS provides timely, responsive and efficient vehiclerepairs/services, including effective towing and road services. Other services provided by DVSinclude: emergency roadside repair; oversight and records maintenance, including securityadministration for the Countys Fleet Maintenance System; evaluation of new technologies;operation of the Countys motor pool; and technical support/review of specifications. DVS alsoprovides fuel for FCPS vehicles and equipment. Six of the Countys 49 fuel sites are at FCPSlocations. FCPS pays the County for fuel and maintenance services.Driver Training: FCPS provides CDL school bus driver training and DMV Third Party Testingservices for police, fire, and DVS staff. In addition, FCPS provides First Aid and CPR trainingfor DVS staff.Shared Parking: FCPS is allowed to use or shares parking space at a number of county facilities.In addition, many county vehicles are allowed to park at FCPS locations.Shared Space: The County and FCPs share space in a variety of buildings. Examples:Conference room space at the South County Human Services Building for school registration.Juvenile Court provides space at four Probation Unit locations for five alternative schools, Sager,Falls Bridge, Hillwood, Blackwell and Gunston and Juvenile Court provides space within its fourresidential facilities: Juvenile Detention, Less Secure, Boys Probation House and Foundations(formerly Girls Probation House) for the alternative schools. The Pimmit Senior Center ishoused at the Pimmit Hills Center. In addition to the five regional teen center hub locations,each Teen Services region supports two "drop-in" sites located in FCPS buildings on Fridays andSaturdays from 6-10 pm. The sites are staffed by Teen Services employees. The drop-in sitesoffer various self-directed recreational activities.Energy Efficiency and Conservation Coordinating Committee (EECCC): The EECCC iscollaborative inter-agency committee established in 2009 to ensure coordination of energyefficiency and conservation across County agencies, authorities, and the school system, and toadvance the County‟s environmental and energy goals. The FCPS Energy Manager is a memberof the EECCC and regularly participates in its meetings.Energy Efficiency and Conservation Block Grant (EECBG) Program: In October 2009, theCounty received a one-time, three-year grant of $9,642,000 from the federal EECBG program.This grant, which was funded by the American Recovery and Reinvestment Act, was acceptedby the Board in December 2009. The allocation of EECBG funds to County agencies,authorities, and the school system was made pursuant to EECCC recommendations approved bythe County Executive. To date, FCPS has received $2,053,842, or about 21 percent of the grant.
  18. 18. 2012 Examples of County School CooperationPage 18 of 26It initially received $1,041,000 for energy improvements at Oakton High School. In June 2011,FCPS received an additional $1,012,842 for energy improvements at Washington MillElementary School, Jackson Middle School, and Bryant Alternative High School.Transportation: The County‟s Department of Transportation and FCPS cooperated to submit aSafe Routes to Schools grant application for $150,000 to fund pedestrian improvements nearTerra Centre Elementary School. The grant application was recently approved for funding.FCDOT and FCPS have also been cooperating on variety of pedestrian and roadway projectsadjacent to schools. These include: A County roadway improvement project at Westmoreland and Haycock Road that is improving the kiss-and-ride area at Haycock Elementary School; A County roadway improvement project on Lewinsville Road near Spring Hill Road that is improving access to Spring Hill Elementary School, including construction of a new traffic signal. A County roadway improvement project at Westmoreland and Old Chesterbrook that is improving access to McLean High School, including improved pedestrian crossings, sidewalks and a separate project to install flashing beacons at existing crosswalks. The County has also constructed pedestrian improvements on Westmoreland Street and Franconia Road which improve pedestrian safety around schools. In addition, FCDOT has completed or is designing projects that improve pedestrian access and safety in the immediate vicinity of the following schools or FCPS facilities: Flint Hill ES – Vale Rd/Flint Hill Rd pedestrian crossing, refuges and curb ramps West Springfield HS – Tuttle Road Trail Lees Corner ES – Lees Corner Rd Walkway Churchill Rd ES – Raymond Ave Walkway Mt. Eagle ES – School St. Walkway Wolftrap ES – Beulah Road Trail – Abbottsford Rd to Clarks Crossing Wilton Woods Center – bus stop improvements including a new bus shelterFCDOT and FCPS are also working together to resolve a variety of traffic operations challengesaround schools, particularly related to circulation issues in drop off areas. FCDOT and FCPShave coordinated in developing emergency evacuation plans for the general population, specialneeds populations and pets. Other coordination efforts include studying whether FCPS studentscould ride Fairfax Connector buses to travel to and from school; adjusting school start times toreduce traffic congestion; coordinating the installation of signage, traffic signals, flashingbeacons, and traffic control devices (traffic calming); as well as parking management.
  19. 19. 2012 Examples of County School CooperationPage 19 of 26Safety and SecurityAdult Detention Center Educational Opportunities: The Sheriff‟s Office actively participatesjointly with Fairfax County Public Schools (FCPS) in providing educational opportunities to theinmates housed in the Adult Detention Center. The County supports two different units ofFCPS, specifically, Alternative Schools and Adult and Community Education. FCPS providesinstruction and County support includes providing office space, classroom space, furniture,general office supplies, computers, printers, software, copiers, faxes, phones, class schedulingsoftware, and support for all of these items. The County provides security and screening forinmates (students) and staff as well as information sharing concerning inmates and provides aliaison between FCPS and facility staff. The Sheriff‟s Community Labor Force also assists themwith clearing snow from their facilities when called upon.STEP: The Office of Emergency Management (OEM) piloted the STEP program (StudentsTools in Emergency Planning) at two elementary schools. The 6th grade at Pine SpringsElementary School and the 4th grade at Virginia Run Elementary School were successfullytaught emergency procedures used in the home. The student homework was to work with aparent or adult at home to develop a family emergency plan. Expansion of the program isplanned for spring of 2012.Coordination: FCPS sends representatives to County OEM coordination meetings includingpolicy, training and exercise committees and work with OEM to designate several as emergencyshelters.Public Information / Life Safety Education: The Fairfax Fire and Rescue Department conductsthe Every Step of the Way Program educating preschool and elementary aged children on fireand life safety education. Fire and life safety educators team up with field operations to educatechildren on basic fire and life safety topics using puppetry and demonstrations. Approximately20,000 preschool children and 10,000 elementary aged children are seen and providedpresentations annually. Educators work closely and coordinate with teachers and staff in publicand private schools. Additionally, the Juvenile Fire Setters Intervention Program targets childrenwho have been referred by court officials, school counselors, mental health practitioners, lawenforcement, and fire investigators following unacceptable behavior by starting fires. Anationally certified counselor sees approximately 200 children and juveniles and their parentsevery year. A staff of five provides instruction and support for both programs.Life Safety: Coordinate fire and life safety education programs in schools such as Project SAFEthird grade program, School Age Child Care program, and Every Step of the Way preschoolprogram. Coordinate the Juvenile Fire-setter Intervention Program. Assist with Fire &Emergency Medical Science programs for FCPS students. Coordinate Fire/Rescue Explorer Post1949 Program.
  20. 20. 2012 Examples of County School CooperationPage 20 of 26Fire Prevention Division: School Facility Inspections: The Office of the Fire Marshal‟sInspection‟s Branch conducted Life Safety/Fire Inspections at 240 Fairfax County Schoolfacilities in 2011. The Inspection‟s Branch also conducts after hours inspections at All-NightGraduation Events, (total 26 in 2011). With the recent adoption of the newest International FireCode, all facility Lock Down Plans had to be reviewed and approved by the Fire Marshal. TheOffice of the Fire Marshal‟s Plans Review Branch, working with the School‟s Office of Safetyand Security staff, completed these reviews/approvals within 3 months of the code adoption. TheOffice of the Fire Marshal‟s Fire Protection Systems Branch currently has three Fire Inspectorsdevoted solely to inspecting and re-testing all Fire Sprinkler, Fire Alarm and Fire SuppressionSystems in all 240+ Fairfax County School facilities. The success of the school/fire marshalrelationship rests with the School‟s Office of Safety and Security staff. Many of the School‟sOffice of Safety and Security staff have become certified Fire Inspectors and attend Countymonthly fire inspector recertification training. Recently, staff from the Office of the FireMarshal‟s and School‟s Office of Safety and Security developed and presented a trainingprogram reviewing historic fires in educational facilities, lessons learned and including thosewithin Fairfax County. FCPS‟ Facilities Management staff work collaboratively with the FireMarshal‟s Inspection Branch and accompany fire marshals on inspections of all fire sprinklersystems. FM staff perform preventative and corrective maintenance to all FCPS fire sprinklersystems facilities and communicate work and status of systems with fire marshal‟s office toensure all systems are operable and in good order.Fire & Hazardous Materials Investigative Services: Coordinate with FCPS Security and SRO‟sfor investigations of fires and hazardous materials releases in schools (mercury in schools, bottlebombs, etc). Coordinate with FCPS Security and SRO‟s for interviews of juveniles involved inother investigations. In cooperation with school officials, conduct the Juvenile Fire-setterIntervention Program for students involved with fires or hazardous materials releases. Coordinateuse of explosives with schools (construction blasting, firing of cannons, etc). Inspect andmaintain database of schools with reportable quantities of hazardous materials.Fire Inspections: Inspect and approve all-night grad parties. Issue permits for bonfires at schoolevents. Review plans and enforce fire lane regulations at schools. Inspect and approve fireworksdisplays at school events.Plans Review: Review construction plans for fire & life safety in new schools. Reviewalteration/renovation plans for fire & life safety in old schools.School Liaison Commander (SLC): 1 Police Lieutenant position, fully funded by FCPS, servesas a liaison to FCPS Administration on issues related to personnel, enforcement and crimeprevention and is primarily responsible for overseeing the School Resource Officer program.
  21. 21. 2012 Examples of County School CooperationPage 21 of 26School Resource Officer (SRO) Program: 55 police officer and supervisory positions providesecurity and crime prevention services to all FCPS middle, secondary and high schools. TheSRO program, fully funded by the County, fosters safer campuses through on-site personnel toinvestigate suspicious activities, handle disruptive situations, and rapidly respond to seriousincidents.School Crossing Guards: School Crossing Guard positions, fully funded by FCPD, providetraffic and child safety services in select locations for students who walk to FCPS schools.Road DAWG Camps: FCPD, the Department of Neighborhood and Community Services(NCS), and FCPS host three one week-long Road DAWG camps throughout the County eachAugust to prevent at risk rising sixth and seventh graders from becoming involved in gangs.Program costs, including personnel services, operating expenses, and transportation, are fundedby FCPD, NCS, and FCPS, respectively.West Potomac Academy Criminal Justice Program: FCPD supports an intern program withWest Potomac Academy by providing scheduled ride-along opportunities during the school dayfor students enrolled in the Criminal Justice program.Multiagency Committees: Multiagency committees including FCPS coordinate efforts toaddress domestic violence, gang prevention, underage drinking and driving, and youth offenders.United Prevention Coalition and other community coalitions partner with county preventionagencies, FCPS, police, businesses, and concerned citizens to reduce underage and bingedrinking.The Fairfax County Safe Routes to School Work Group was formed in the summer of 2011, as aresult of an agreement between the Fairfax County Executive, Anthony Griffin, and the FairfaxCounty Public School Superintendent, Jack Dale. The group provides marketing strategies forthe International Walk to School Days, revises policies and wellness programs to encouragewalking and biking to school and assists with the Safe Routes to School Grant process. Futureprojects include coordination with the Fairfax County Department of Transportation for theprioritization of submitted sidewalk projects and infrastructure grant review processes. TheFairfax County Public School‟s Office of Safety and Security continues to fund walking andbiking improvements on school properties. These include bike racks, sidewalks, trails and trafficsignage to improve overall safety and traffic efficiencies.
  22. 22. 2012 Examples of County School CooperationPage 22 of 26Other CollaborationPartnership for a Healthier Fairfax: The PFHF is a coalition of community members,organizations, and individuals – including multiple FCPS staff members working together toimprove community health. In February 2010, PFHF began a community-wide strategicplanning process called Mobilizing for Action through Planning and Partnerships (MAPP). TheMAPP initiative has brought together public, private, and corporate entities to conduct acomprehensive community health assessment, identify public health issues, develop goals andstrategies to address these issues, and take steps to help PFHF reach its vision. PFHF willcontinue through the MAPP process with the support of a Community Transformation Grant(CTG). The CTG will assist PFHF to build capacity to implement policy, system, andenvironmental changes to promote health, prevent chronic disease, and reduce preventabledifferences in health outcomes. This capacity building work will culminate in a blueprint foraction that includes the following CTG strategic directions: tobacco-free living; active living andhealthy eating; healthy and safe physical environment; high-impact evidence based clinical andpreventive services; and social and emotional wellness.Workforce Housing: The Department of Housing and community Development and the FairfaxCounty Redevelopment and Housing Authority collaborate with FCPS to provide affordablehousing opportunities to teachers, bus drivers, and other critical school employees. The MagnetHousing program offers below-market rents to school employees as a recruiting/retention tool.The housing is well located throughout Fairfax County and is near transportation and shopping.There are currently 43 units in the Magnet Housing program, with 28 occupied by schoolemployees.Neighborhood School Readiness Teams: This initiative is a partnership of Office for Children,FCPS, and Fairfax Futures. Teams are comprised of community, local child care, county, andschool representatives. The teams meet throughout the school year to develop joint planningefforts so that children and their families experience smooth transitions to kindergarten. Teamsare currently in nine elementary school neighborhoods: Providence, Centre Ridge, Bonnie Brae,Hybla Valley, Hollin Meadows, Lynbrook, Freedom Hill, Annandale Terrace, and Lake Anne.This year, the NSRT initiative will expand in to the Opportunity Neighborhood Community/ Mt.Vernon pyramid, serving Mt. Vernon Woods, Riverside, and Woodlawn.For Inspiration and Recognition of Science and Technology Lego League (FIRST): The FIRSTLego League provides opportunities for middle school students to learn real life applications ofscience and technology by working with county programs. They learn scientific principles fromcounty program staff and build a Lego model that applies the principles learned. Senior staff inthe Health Department food safety program has mentored two groups of students which developprojects around food safety themes. HD participation in this program will be ongoing.
  23. 23. 2012 Examples of County School CooperationPage 23 of 26NCS-FCPS Collaborative Efforts Pilot: This pilot program is occurring in Region 2 (FallsChurch/Baileys), with the intent of expanding countywide. The NCS Regional Services andCenter Operations Division is piloting an initiative in Region 2 to further collaborative effortswith FCPS by increasing awareness by school personnel, students, and families of NCS facilityand program offerings. NCS Region 2 facility tours have been provided to the Clusters I, II, andIII Superintendents; the James Lee Community Center hosted School Pyramid Principalmeetings, where staff provided an orientation to NCS and a tour of the Center and its amenities;the James Lee Community Center Theatre hosted performances by school students; and theWillston Multicultural Center hosted administrators from Sleepy Hollow Elementary, where theymet with parents of the Willston community to brainstorm ways to maintain connectivity withWillston families who attend Sleepy Hollow. Additionally, school counselors have begunworking with Region 2 staff to partner in identifying additional community supports and after-school programming opportunities for students.Co-Location of Services: To maximize both capital construction and service deliveryefficiencies, the Department of Administration for Human Services (DAHS) has been workingclosely with the Department of Neighborhood and Community Services (NCS), and otherHuman Services departments, to identify opportunities where appropriate services can be co-located within FCPS facilities. DAHS enhanced this effort over this past year by identifying anddocumenting physical space requirements for expanding on human services presence in publicschools. This initiative consisted of gathering data, research and benchmarking with comparablecounties to learn of any existing models similar to this proposed initiative. DAHS then conducteda survey among the human services departments to determine a range of additional services thatcould potentially be provided if space were available in the approximate one dozen schoolsscheduled to undergo renovation. Research was also conducted to determine the benefits andchallenges of partnerships between human services agencies (local and state) and public schoolsystems space sharing. One such on-going model is the countys School Aged Child CareProgram, currently located in 137 schools.Elections Polling Places: The Office of Elections uses 162 FCPS schools and school facilities as polling places for countywide elections and also conducts election officer training classes at several of the schools. The FCPS Office of Administrative Services, Community Use section, assists the Office of Elections with scheduling and notifications. Moreover, recently the FCPS Office of Design and Construction is working with the Office of Elections to ensure compliance with enhanced ADA requirements at polling places resulting from the County‟s settlement with the US Department of Justice. The FCPS Facilities Management staff provides election support with pre-election preventative maintenance on all exterior lighting, entry points and polling rooms at each site. FCPS‟ custodial and FM staff ensure all locations are opened for election officials and secured following each event. In addition, Facilities Management staff provide support to federal offices for Presidential/VIP visits prior to, during, and after elections.
  24. 24. 2012 Examples of County School CooperationPage 24 of 26 Election Security: The FCPS Security team works with the Police Department‟s Special Operations units to provide behind-the-scenes security in and around the polling places on Election Day. Warehouse: The DPSM warehouse partners with the FCPS warehouse to deliver voting equipment and election supplies to the 239 voting precincts prior to each election. Compliance with recent Section 203 designation: Several FCPS staff assisted with early compliance planning efforts when the Office of Elections was notified 4 weeks prior to Election Day 2011 of a new federal requirement to immediately start providing voting assistance in Spanish. The FCPS language coordinator helped to expand the Office of Elections‟ high school page program to encourage bilingual student participation. And the FCPS Department of Special Services assisted with Spanish language translation of election materials to comply with the new language coverage requirements of the Voting Rights Act.Public Private Partnerships: The Office of Public Private Partnerships (OP3) and the FCPSOffice of Business and Community Partnerships collaborate Corporate Outreach – Give Me Five promotional materials were developed to highlight ongoing opportunities for businesses and their employees to support school and county initiatives. The Economic Development Authority and local Chambers of Commerce include these brochures in their information packets for new or expanding businesses. Both offices have connected with new partners as a result of this joint marketing. Celebrate Partners Awards – Fairfax County Public Schools and Fairfax County hold a joint Business and Community Partnership Awards event to recognize their partners. The combined effort is more cost-effective, streamlines county and school system recognition efforts, and increases recognition for honorees. Collect for Kids School Supply Campaign – In 2011, FCPS and OP3 facilitated joint planning process among County agencies, FCPS, and community nonprofits that were hosting previously hosting more than 20 separate collection and distribution efforts each summer. The collaborative effort improved efficiency for staff, nonprofit volunteers and reduced duplicative requests to the business community. The collaborative effort increased the value of contributions by 25% and provided school supplies to 1,422 more students that last year. Broadband CNCT – Computers and Neighbors Connecting Together – This collaborative effort provides computers and low-cost high speed internet access for middle school students to use at home. This project began at the Kingsley Computer Learning Center, and has since expanded to Luther Jackson Middle School and Herndon Middle School. OP3 secures donations of computers and volunteers, school staff host computer clubs where students refurbish donated computers, and COX provides discounted broadband services to eligible families. Peer Mediation Training –OP3 staff provides certified training for school mediators to meet the FCPS guidelines for Alternative Dispute Resolution. County and FCPS staff
  25. 25. 2012 Examples of County School CooperationPage 25 of 26 collaborate to plan and deliver mediation training on for staff and students, as well as Annual Peer Mediation Conference (attended by 1000 students from all of Northern Virginia).Legal Services: The Office of the County Attorney continues to assist the Fairfax County PublicSchools Division Counsel at their request with legal services. This County Attorney‟s office hashandled approximately 11 litigation cases over the last three years, including one collectionlawsuit. To date, the County has collected and forwarded to the FCPS $27,075.00 and iscontinuing to collect the remaining balance. In late 2009 and 2010, the County Attorney‟s officeadvised the School Board Division Counsel of the procedure for conducting a special election tofill a School Board vacancy. In addition, this Office prepared the necessary petition and courtorder for a special election that was presented to the Circuit Court, and this Office prepared apreclearance submission to the Department of Justice to comply with Section 5 of the federalVoting Rights Act of 1965, as amended. The County Attorney‟s office will continue to workwith FCPS‟ Division Counsel to explore cost-reduction initiatives of mutual interest and otherstrategies to improve client service.Student Human Rights Commission: The Office of Human Rights and Equity Programs(OHREP) in partnership with FCPS sponsors a student human rights commission. The purposeof the student commission is to promote dialogues on diversity among youth, to foster a greaterunderstanding and appreciation of differences, to create exposure to human and civil rights laws,and to encourage leadership and active participation in government. OHREP provides a stipendfor the FCPS faculty liaison, hosts student meetings at the Government Center and suppliesneeded materials for SHRC program activities in support of its missionGovernment Relations: County and FCPS legislative staff collaborate on a number of federaland state legislative and budget items of mutual concern throughout the year, and particularlyduring each General Assembly session.McLean Community Center: The McLean Community Center has been using the Langley HighSchool football stadium and baseball field for the past 28 years to put on the annual July 4thFireworks show. This event attracts a community crowd of about 7,000 people who enjoy anevening of food, games, entertainment, and of course capped off by a fireworks display.Reston Community Center (RCC): Artist residency visits in the disciplines of theatre, music, dance and/or visual arts, by professional artists. Provides hundreds of students with first-hand knowledge and skill- building in specific art forms provided by outstanding professionals in the various disciplines; frequently results in performances with public audiences. (Artists have included: Tim Robbins, Watts Prophets, mosaic artist Valerie Theberge, Nnenna Freelon, Liz Lerman Dance Exchange, Luis Rodriguez, musicians Trout Fishing in
  26. 26. 2012 Examples of County School CooperationPage 26 of 26 America, physical theatre troupe Dell‟Arte, author Judy Shephard, Tectonic Theater Project). Heritage Language Literacy After-School program promoting literacy in Spanish and involving instructor guided 5th through 11th grade “tutors” for 1st through 3rd graders at Lake Anne Elementary School; provides for greater family cohesion with the school community and better fluency in both the native language (Spanish) and English. Science Academy and Girls in Engineering, Math and Sciences (GEMS) at Dogwood Elementary School (summer 2012) and dedicated spaces in JASON Project program at RCC (Summer 2012) providing summer enrichment to 50 participating students. Annual speaker to Langston Hughes Middle School and South Lakes High School to commemorate Dr. Martin Luther King, Jr. Day and to reinforce the IB and LHMS cultures of service to the community by students; serves the entire student bodies. Past speakers: Dr. Bill Magee (Operation Smile), 2008 CNN Hero Anne Mahlum (Back on Your Feet), CakeLove founder Warren Brown, and Congressman Harold Ford, Jr. Ethics Day in cooperation with Greater Reston Chamber of Commerce. Engages the senior class of South Lakes High School in a full day of exploration of ethical dilemmas and conduct. Partnership with South Lakes High School Government classes to support Reston-wide Sustainable Community Initiative – involved approximately 25 student volunteers in gathering pledges from residents to practice more “Sustainable Living” and to support a Forum for discussion of Sustainability in Reston (Fall 2011); students achieved volunteer service requirements, and were given the materials from RCC to do the work, t-shirts, and recognition at the Forum event. Annual Youth Art Month (March) Exhibition and opening Reception in the Jo Ann Rose Gallery. All 8 Reston elementary schools participate in this month-long exhibit held in the RCC Lake Anne Jo Ann Rose Gallery. This year we have added the ability for more student involvement with the addition of the new 3-D gallery. The Reston Community Center is currently preparing for the 30th Annual Very Special Arts Festival. Participants from Fairfax County Schools and Centers participate in free activities that promote the importance of creative self-expression, mastering challenges, and a sense of community. Festival-goers will enjoy performances, workshops and hands-on activities, featuring such topics as creative drama, dance, music and much more.