Watch and Listen! http://goo.gl/o2qAtR (the full audio)
Project managers are always at risk - they often don't get to pick their project team members and never know what blend of time management skills they will have to contend with. They make intuitive decisions about the skills of their colleagues and do the best they can with very little information.
In this speech I share some ways in which Caribbean project managers can mitigate this risk based on data collected from regional professionals on their time management skills.
The Top 3 Ways to Prevent Your Project From Being Overrun by Time-Based Incompetence
1. Watch and Listen!
The audio of this speech is available at
http://2time-sys.com/2TimeBlog/audio/Top3WaysPMISCC2015.mp3
2. To receive future content on the topic of
time management for project managers, visit
my book’s website
http://perfect.mytimedesign.com/calling-all-project-managers/
11. My story
• 2 years ago I presented…
• Earlier this year I presented again
• In the meantime, I gathered data for my book
• Today we’ll explore that data under the
assumption that it’s a decent snapshot of the
way the average Caribbean professional
behaves
PMISCC
-Conference 2013
-Technical Talk
2015
20. Form into teams of 4-5 people
• Fill out the scoresheet we are passing around
with the name of your team members
• Identify a team sitting beside you that will do
your scoring
• The winning team gets a prize
35. Technology Impact
Impact
Capturing Mobile, digital tools
Emptying None
Tossing None
Acting
Now
Distractions due to electronic reminders
Storing Cloud storage
Scheduling Digital calendars, auto-scheduling software
Listing Online apps for storing lists
36. Which skill is likely to change the most
due to new technology / automation?
Capturing ?
Emptying ?
Tossing ?
Acting Now ?
Storing ?
Scheduling ?
Listing ?
46. Which skills skew left or right? Or not
at all?
Left Right Not at all
Capturing X
Emptying X
Tossing X
Acting Now X
Storing X
Scheduling X
Listing X
59. What can you do with this?
1. The skills that are hardest to learn?
2. The most important skills?
3. The skills most likely to change with
technology?
4. The distribution of each skill?
5. How skills compare to each other in their
frequency/distribution?
65. • Diligent…they record every
possible time demand in
writing or digital format
• However, they end up
inundated with notes so
they stay stuck in
overwhelm
66. What are some ways to mitigate
against weak Emptying when
Capturing skills are strong? For
individuals? For Project Managers?
75. Fortunately, you can discover which
techniques people use
White Belt - Using memory
Yellow Belt - Using a To-Do list
Orange Belt - Using multiple To-Do Lists
Green Belt - Using a calendar exclusively
Different observed behaviours may reflect
different capabilities
76. How would you deploy team-members
with different capacities to manage
time demands?