Time Management JAHSE Symposium 2011
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Presented by Francis Wade at the JAHSE Symposium in Oct 2011. The audio can be found at The audio for this slideshow is available at http://2time-sys.com/downloads/JAHSE/FrancisWadeTimeMgtJAHSEnew.mp3
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Time Management JAHSE Symposium 2011
- 1. Time Management for Healthcare Workers Francis Wade Framework Consulting Inc.
- 3. Low productivity “Total factor productivity, which captures the overall efficiency of production, has declined at an average rate of 2.1 per cent every year over the period 1990 to 2010. Similarly, labour productivity, which measures output per worker, contracted at an average rate of 0.5 per cent per year over the same period” "Against this background, Jamaica’s annual economic growth over the past decade has averaged 0.8 per cent. This is in contrast to average economic growth of 2.6 per cent per year for our Caribbean neighbours"
- 4. Operating Under Duress
- 5. New Technology: Trickle to a Flood
- 6. Old Habits + New Technology
- 7. Modern Chaos
- 9. In meetings 80% 80%
- 10. On a date
- 12. Why do Jamaicans become more productive?
- 13. #1 - Coaching / Feedback
- 14. #2 – Mentoring / Role Models
- 15. How are physicians made?
- 16. Critical Events Moments when you need to: – Flow – Review and Improve – Heed a Warning – Interrupt – Switch – Empty and Decide – Capture
- 17. Flow
- 19. Heed a Warning
- 20. Interrupt
- 21. Switch
- 22. Empty
- 23. Capture
- 25. NewHabits-NewGoals 25
- 26. Capturing Are you using your memory? Do you have many or few capture points? NewHabits-NewGoals 26
- 27. Potential Capture Points Automatic Manual • email inboxes (personal / • mental memory work / private, etc.) • paper pad • voice-mail box • digital voice-recorder • postal mail-box • post-it’s / bits of paper / • paper inbox palm of hand • Twitter • cell phone / pda / • Facebook / social smartphone networking • software (Outlook, • Beeper / text messages OneNote etc.) • notes passed to you on paper NewHabits-NewGoals 27
- 28. Component #1 - Capturing Novices / Rely on memory, random bits of paper. May use White Belts many Inboxes / Voice mailboxes Yellow Belts Still using some memory, but now have specifically chosen paper to capture with, plus a manageable number of Inboxes / Voice mailboxes Orange Belts Very little memory, plus paper that is part of a set of pads. There is some consolidation of inboxes. A capture point is often, but not always available Green Belts Never rely on memory, and use reliable capture points all the time. A manual capture point is always available, and the number is kept to a minimum. A backup capture point is used in emergencies. Are you using your memory? Do you have many or few capture points? NewHabits-NewGoals 28
- 29. Capturing: Score Sheet Behaviour White Yellow Orange Green Carry something to Rarely or Sometimes Often Always capture with never Capture manually, Rarely or Sometimes Often Always instead of using memory never Consolidate inboxes n/a Started Sometimes Ongoing Maintain backup n/a Started Sometimes Always in place capturing system in place Current Belt NewHabits-NewGoals 29
- 30. Capturing (Today) Step 1 Behaviour White Yellow Orange Green Carry something to capture with Rarely or never Sometimes Often Always Capture manually, Rarely or Sometimes Often Always instead of using memory never Consolidate inboxes n/a Started Sometimes Ongoing Maintain backup n/a Started Sometimes Always in place capturing system in place Current Belt Step 2 NewHabits-NewGoals 30
- 31. Capturing (Upgrades) Step 3 Behaviour White Yellow Orange Green Carry something to capture with Rarely or never Sometimes Often Always Capture manually, Rarely or Sometimes Often Always instead of using memory never Consolidate inboxes n/a Started Sometimes Ongoing Maintain backup n/a Started Sometimes Always in place capturing system in place Current Belt NewHabits-NewGoals 31
- 32. NewHabits-NewGoals 32
- 33. Free Capturing resources: ebook: email to Electronic quiz: 2timeja@aweber.com www.mytimedesign.com NewHabits-NewGoals 33
- 34. Look to Memory isn’t the best used Nothing falls through the Zero Inbox cracks
- 35. Fill the gap • Not by buying a Blackberry!!! • Changing habits • Not all at once, but using a multi-month plan • It takes time to learn/un-learn old habits
- 36. You Get Better Each Year “Unstuck”
Notas del editor
- At the same time, there is more and more new technology available.
- Yet, we are stuck with the old habits we inherited, even as we try to add new technology on top of them.
- The result is chaos, which is the product of adding new technology to old habits
- The chaos is manifested in habits like texting while driving, which some 90% of us who own smartphones say we have done. It’s 23 x more dangerous than regular driving.
- 80% of us say we use smartphone in meetings to check other stuff that’s happening
- We have become a rude set of people…
- And also unhygienic. Never borrow a smartphone if you can help it…