2. 2
Module Objectives
• To share knowledge about the ‘building
blocks’ and ‘stumbling blocks’ of Knowledge
Management
• USAID perspective
• New frameworks
• Participants’ perspective
3. 3
This morning’s activities…
Panel Presentation: short,
focused presentation of a
frameworks with implications for
KM
Small Group Discussion: how
applicable is the idea based on
your perspective and experience
Feedback: Collection and
presentation of your views
Voting: What’s most important,
collective recommendations
5. 5
• World wide deployment
• Knowledge in many places
• Workforce turnover
• Presidential Management Agenda
(PMA) Initiative
Why KfD for USAID?
The Right Knowledge to the Right Person at the Right Time
in support of the Agency Mission
6. 6
USAID has three “faces”:
The Field
– On the ground: Development assistance/Disaster
relief
– The “public” face
The Strategic
– Defining Agency policy, Bureau and Country
Strategies and Program Plans
– The “USG” face
The Operational
– Administrative organizations and processes
– Providing support functions of the Agency
– The “hidden” face
What we found….
Each person sees their role different depending on which “face” they represent!
7. 7
The Extended Enterprise
Knowledge for mission success is often not within USAID itself
NGOs, PVOs,
Think Tanks,
Universities,
Grantees Beneficiaries in
Developing
Countries
Congress,
State Dept.,
The Public,
OMB, NSC,
The President
Other Donors,
Co-Financers
Contractors in US &
Developing Countries
Technical & Sector
Councils.
Advisory Committees
DOD, HHS,
Commerce,
Treasury,
USDA,
etc.
Stakeholders
Federal Leads,
Partners
Implementing
Partners, Suppliers
Ultimate
Customers
Funding Partners
USAID
FS, GS
Retirees
8. 8
The KfD Strategy Strategic ObjectivesThe KfD Strategy Strategic Objectives
• SO1 – Knowledge accessed and
leveraged across the extended
enterprise
• SO2 – Strengthened strategic
operations of the Agency
• SO3 – Knowledge-based high
performing workforce achieved
11. 11
USAID Knowledge for Development
Program Architecture
People
Technology
Process
Change Management
Assessments Interventions Communications Training
Program Management
KfD Project
Planning,
Tracking,
Reporting
KfD Metrics
and
Performance
Monitoring
Knowledge Mapping
Process
Analysis
Explicit
Knowledge
Identification
Tacit
Knowledge
Identification
AAL
Learn
Before
Learn
During
Learn
After
Meta Data
Subject
Taxonomy
Enterprise
Taxonomy
Development
Marketplace
Portal
CoP
Community
Support
- Facilitation
- Web
Services
- Advisory
Services
Community
Development
- Planning
- Facilitation
myknowledge
@USAID
Yellow
Pages
Explicit
Knowledge
Resources
Tacit
Knowledge
Resources
Expertise
USAID
Documents
and Websites
Partner
Documents
and Websites
Activity
Documents
and Websites
USAID Extranet
Enterprise Content Management - Records Management
Collaboration Software
KfD
Strategy
Refinement
External Information Access
Information Access
Search
Lessons
Learned
Database
USAID KfD
Building Blocks
Change
Management
• Culture
• Leadership
• Incentives
• Communication
Program
Management
• Governance
• Measurement
12. 12
Building blocks
• At its core,
development is all
about knowledge
sharing
• Severe constraints
force focus on
knowledge
• New structures
(strategic programs,
peer relationships,
teams) should put
premium on knowledge
sharing
13. 13
Stumbling blocks
• Cross-
organizational
constraints more
limiting than
expected
• The personal
characteristics
that are attracted
to change, and to
knowledge sharing,
are not necessarily
those promoted in
organizations
14. 14
Panel Introduction
• Culture – Social Capital
– Joe Rabenstine and Omar Azfar
• Change Management – Politics
– Gary Vaughan and Tony Pryor
• Governance – KM Org Models
– John Crager
• Measurement – Strategy Maps
– Jeff Malick and Joe Rabenstine
15. 15
Panel Presentations - Culture
A Development Framework for Social Capital
– Joe Rabenstine
– Omar Azfar
• Social Capital in KM/KS
• Azfar and Subrick Model
• Implications for KM/KS
16. 16
“Social capital trumps all”, Larry Prusak
Knowledge management is
heavily dependent on an
organization’s ability to
build social capital
among its employees
Social capital is the
(economic) value
created by maintaining
and sustaining
relationships inside and
outside the organization
Connections – the ties
between people
Relations
- the interpersonal
dynamics between
individuals
Shared Context
- common
understanding of
language and events
17. 17
The issue…
• How can we measure and assess social
capital?
• What are its dimensions?
• What frameworks can be used beyond
the organizational boundaries?
• How does social capital impact the core
processes of our organizations?
18. 18
A Framework From Development
“Social capital, governance and growth:
Results from a Cross-Country Panel
Dataset on Six Dimensions of Social
Capital”, Omar Azafar and Robert Subrick
– IRIS Center University of Maryland, 2004
– Notice of EGAT presentation shared by DIS
colleague (a ‘knowledge accident’)
– Definition and measurement and impact on
behaviors
19. 19
“In this paper we try to measure* some of
the individual components of social
capital…”
“Levels of trust and trustworthiness vary
greatly across countries.”
– Trust
– Spiritual capital
– Rule compliance
– Membership in organizations
– Activism
– Confidence in public institutions
*Data from the World Values Survey and the European Values Survey
“different aspects of social capital can affect
economic activity in different ways”
20. 20
Assumptions
• Identification of factors likely to affect behavior
• Questions chosen to construct the social capital
indicators
• Investigate correlations across the six dimensions
• Comparison of effects of social capital by country
• Effects on economic growth and changes in
government
• Changes in social capital over time
• Correlations across the six dimensions
Analysis
21. 21
Findings…
• Large and significant correlations on specific
questions
• These components are a coherent measure
of a kind of social capital
• Different components do not appear closely
related
• Regional differences exist
And considerations…
• Dimensions of social capital that are
relevant to KM/KS behaviors
• Measurement and validation
• Social capital within organizations/within
client countries
22. 22
Panel Presentation – Incentives,
Leadership and Communications
A Perspective on Change Management
– Gary Vaughan
– Tony Pryor
• Politics
• Politics
• More Politics
23. 23
Building Blocks of Knowledge-Sharing: A
Political Perspective by Gary Vaughan
The Political Context…
• Government is all about power/politics
• Mix of Electoral, bureaucratic, professional
competition
• Result: a frenzied, volatile environment
• Challenge: how to focus, progress with KM
• Metaphor: “seals in a shark tank”
24. 24
The Thesis
• KM is like “running for office”
• You need to “win votes for change”
• KM strategies and concepts are
secondary to coping with organizational
politics
• Implications for KM: opportunism,
momentum, “popular” results
• Metaphor: Apply KM in a competitive
“jungle”
25. 25
Need for Traction, Momentum
• Majority of staff need to support KM
(“without realizing it!”)
• Group activities crucial (need a “stage”)
• Need broad results vs. isolated
successes (to “stoke” organizational
momentum)
• Measurement? Simple! KM succeeds
when a lot of people say so!
26. 26
KM Professional’s Role
• What you’re not:
– “Knowledge doctor”
– Senior Technocrat
– Joan of Arc! (“crash
and burn”)
• What you are:
– Spark Plug
– Broker
– Thomas Edison!
(“trial and error”…
but looking for that
popular ‘light bulb’
result!)
27. 27
Panel Presentation – Governance
The Basics of KM Governance and Structure
– John Crager
• Steering Committee
• Advisory Board
• Central Support
• Design Teams
29. 29
Panel Presentation – Measurement
Strategy Maps – Objectives, Performance
and Accountability
– Jeff Malick
– Joe Rabenstine
• Mapping objectives to the Balanced
Scorecard
• Linking objectives to projects and processes
• Using existing measures of projects and
processes to measure KM performance
31. 31
What to map?
• Enterprise Business strategy / objectives
• Business unit strategy / objectives
• Program strategy / objectives
– E.g., Knowledge management program
• Focus on objectives and how they relate to each
other – the specifics of what you want to
accomplish
Why map?
• Strategy drives performance
• Monitor the progress of what matters
• Understand the ‘why’ behind performance to
make best decisions to put strategy in action
32. 32
Linkage to projects and processes
• Objectives map to projects
• Projects map to processes
What to measure
• Use current process metrics
• Don’t create new measures and mechanisms for
recording them
Considerations…
• Measurement of KM programs/projects
• Attribution / cause and effect
34. 34
Small Group Discussion Tasks
After your break…
• Re-group at your assigned tables
– Two tables per panel topic
• Consider and discuss the ideas shared by the panelists
– Identify someone to capture ideas on flip charts
– All ideas are good ideas!
• Your facilitator will lead discussions on the topic assigned
to your table
– Building Blocks (2 – 4)
– Stumbling Blocks (1-3)
– Next steps and implications
• Develop summary for plenary presentation (3 – 5 minutes)
– Building Blocks (2)
– Stumbling Blocks (1)
– Next steps and implications
Notas del editor
In their 2001 book The Strategy-Focused Organization, Kaplan and Norton transformed their Balanced Scorecard, introduced in 1992 in the Harvard Business Review as a performance measurement system, to a strategic management system. A Strategy Map is a diagram that describes how an organization creates value by connecting strategic objectives in explicit cause-and-effect relationship with each other in the four BSC objectives (financial, customer, processes, learning and growth).