1. Google Apps for Education
Steps for Uploading, Sharing, and Making Copy of Files
These directions are for sharing a document so that others can make a copy to write
notes on. The students will not be able to write on the original file.
Step 1 - Login
1 Login to Google Drive at https://hcpss.me.
2 Choose Private.
3 Enter your computer username and password.
Step 2 - Check Your Upload Settings
In order for you to edit your document in google drive, you need to convert it to the google docs
format.
1 When in your drive, click on the arrow next to the gear icon on top right.
2 Choose Upload Settings.
3 Choose Convert uploaded files to Google Docs format.
Step 3 - Uploading Already Created Files
1 Go to Drive.
2 Click on the small disc drive icon that is to the right of the “CREATE” button in the upper
left corner of screen.
3 Choose Files.
4 In the search box locate the File on your computer.
Created
by
Mel
McNamara
–Howard
County
Schools
–
Creative
Commons

2. Google Apps for Education
Steps for Uploading, Sharing, and Making Copy of Files
5 Click “Start upload” to upload file. A dialog box will appear letting you know when upload
is finished.
Step 4 - Move a Shared Folder to “My Drive”
In order to share a file into the shared folder you need to move the folder into your drive.
1 Go to Shared with Me.
2 Drag the desired folder on top of the words “My Drive.” The folder will now be in your
drive
Step 5 - Move Document to the Shared Folder
1 Drag your file to the folder.
Step 6 - Change Sharing Settings
If you move a file into a folder that has EDIT permissions for the users of that folder, you need to
change the permissions of the file so the people can only view your file.
1 Click on the box next to your file (once it is inside the folder.)
2 Go to the Sharing settings icon.
3 Change the settings for your classmates from Edit to View.
Created
by
Mel
McNamara
–Howard
County
Schools
–
Creative
Commons

3. Google Apps for Education
Steps for Uploading, Sharing, and Making Copy of Files
Step 7 - Make a Copy of a File that Someone Else has Uploaded
1 Open the desired file.
2 Go to File > Make a Copy.
3 You now have a copy of the file on your Drive for you to modify as you desire.
Created
by
Mel
McNamara
–Howard
County
Schools
–
Creative
Commons