2. Objectives
Add information to a slide.
Format text.
Insert pictures and other graphics.
Change the slide layout.
Use Slide Masters.
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3. Objectives (cont.)
Create transitions between slides.
Change the order of slides in a presentation.
Print handouts and notes to accompany a
slide show.
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5. Adding Information to a Slide
To add text to a slide or to edit the text on a
slide, it must be displayed in Normal view.
If the slide contains a text placeholder, just
click in the placeholder and begin keying.
– You can type titles, subtitles, and body text in
placeholders.
– You also can resize the placeholders, move
them to another position in the slide, and add
formatting to the text. Computer Literacy
5 BASICS
6. Text Boxes
Use the Text Box command on the Insert
menu to add a text box.
Text boxes allow you to place text anywhere
on a slide, even outside a placeholder.
You can add a border, fill, shadow, or three-
dimensional (3-D) effect to a text box.
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7. AutoShapes and Word Art
You can use AutoShapes, such as callout
balloons and block arrows, to emphasize text.
– When you enter text in an AutoShape, the text
is attached to the shape and moves with it.
Use WordArt to create ornamental text effects.
– With WordArt, you can stretch, curve, and
rotate your text to add even more elaborate
effects.
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8. Editing Text in a Slide
To edit text in a placeholder:
– Position the insertion point where you want
to change the text.
– Make your changes.
The contents in the Outline pane are
automatically updated when you add and
edit text in the Slide pane.
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9. Formatting Text
When you use a design template, the format of
the text on a slide is predetermined, but you
can change any formatting.
Use the Formatting toolbar or Font dialog box
to change the font, font size, and attributes
such as bold, italic, and underline.
You can apply other attributes, such as color,
shadow, superscript, and others, in the Font
dialog box. Computer Literacy
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11. Selecting Text
To modify text appearance, you must first
select it.
You can select a single character, a word,
a sentence, a paragraph, a block of text, or
a list.
Once you select text, you can delete it,
replace it, change its appearance, move it,
copy it, and so on.
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12. Ways to Select Text in a Slide
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13. Type Styles on Slides
Using too many fonts or too many different formats
can make the text harder to read.
Serif typefaces (such as Times Roman) have
embellishments or curls at the ends of the letters.
– Serif typefaces are easiest to read and should be used
when there are many words on a screen.
Sans serif typefaces (such as Arial) have plain
strokes with clear and simple curves.
– Sans serif typefaces are usually heavier and bolder and
are appropriate for titles and subtitles.
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14. Adjust Font Size to Fit a Slide
To quickly increase the font size to the next
increment in the Font Size box, select the
text and press Ctrl + ] (closing square
bracket).
Press Ctrl + [ (opening square bracket) to
decrease the font size to the previous
increment.
– Continue pressing the keys for additional
increases. Computer Literacy
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15. Graphics
Clip art and graphic objects can be added to
your slides to add visual appeal.
Pictures can be inserted from the Clip
Organizer.
When you insert and select a clip art object,
sizing handles appear around the object to
resize it.
You can also drag the border of the picture to
move it around on the slide. Computer Literacy
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16. Inserting a Graphic
The icons in a graphic
placeholder allow you to
insert tables, charts, clip
art, pictures, media clips,
diagrams, and organiza-
tional charts.
Click an icon to open a
dialog box to insert the
graphic type of your
choice.
Graphic placeholder Computer Literacy
16 BASICS
17. Inserting Clip Art
Click the Insert Clip Art
icon in a graphic
placeholder to open the
Select Picture dialog box.
Click in the Search text
box, key a word to
search, and click Go.
Click any thumbnail
image to insert it on your
slide.
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18. Changing Slide Layouts
You can change or add a slide layout in Normal
view.
Select Slide Layout on the Format menu to open
the Slide Layout task pane.
There are four categories of slide layouts:
– Text layouts
– Content layouts
– Text and Content layouts
– Other layouts Computer Literacy
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19. The Slide Layout Task Pane
The default layout when you add a
new slide to a presentation includes
placeholders for a title and text.
You can select any slide layout to
apply to a slide by selecting the slide
in Normal view and then selecting the
layout you want to apply from the
Slide Layout task pane.
Your content and formatting remain
and only the layout of the slide will
change. Computer Literacy
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20. Slide Masters
A Slide Master is an element of the design
template that stores information about the
template.
A Slide Master is automatically provided with
every design template in PowerPoint.
You can keep formats, such as font styles and
background design, in a Slide Master.
You can also add text or insert graphics that
will appear on every page. Computer Literacy
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21. View and Change a Slide Master
To view a Slide Master, open the View menu,
click Master, and then select Slide Master from
the submenu.
You can make formatting changes to a Slide
Master just as you would to any slide.
– The only text that should be entered on the Slide
Master is in the Header and Footer dialog box.
– Actual slide text, such as text, titles, and lists,
must be typed on individual slides in Normal view.
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22. Transitions
Slidetransitions determine how the display
changes from slide to slide.
– You can make the current slide fade away
before the next one appears.
– You can have slides automatically advance
after a specified time period.
– You can play a sound effect as the slide
appears.
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23. Transitions (cont.)
Transitions can be applied to single slides or
to all slides.
Use the Slide Transition task pane to add
transitions.
– Open the Slide Transition task pane from the
Slide Show menu.
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24. Animation Effects
You can apply animation effects, such as
exit effects, entrance effects, and emphasis
effects, to one slide or to an entire slide
show.
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25. Animation Effects (cont.)
To add animation effects:
– In Normal view, open the Slide Show menu
and choose Custom Animation.
– Click the Add Effect button in the Custom
Animation pane to select a type of animation
and then select an effect from the submenu
that displays.
– Or select the More Effects option to open an
effect dialog box.
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27. Reordering Slides
Youcan rearrange one or more slides by
using drag-and-drop editing or the cut and
paste method.
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28. Reordering Slides (cont.)
It is easier to use drag-and-drop editing in Slide
Sorter view, with all the slides in one screen, but
you can also rearrange slides in the Outline pane
in Normal view.
– Select the slide you want to move and then drag the
slide to the new location.
– The insertion point will be displayed as a long
vertical line between the two slides.
– When you release the mouse button, the slide will
be repositioned at the new location of the insertion
point. Computer Literacy
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30. Printing a Presentation
There are several ways you can print a
PowerPoint presentation:
– Print individual slides.
– Print the slide show outline.
– Print handouts.
– Print speaker’s notes.
You can use PowerPoint’s Help feature to learn
more about how to print a specific element of a
presentation.
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31. Printing Handouts
To print handouts for a presentation:
Open the File menu and click Print Preview.
Click the down arrow in the Print What text box to
see the options available.
Select one of the Handouts options from the list.
Click the Print button in the Print Preview window to
print the handouts.
– You can change the print options, such as the range of
pages to print, color or grayscale, and number of copies, in
the Print dialog box. Computer Literacy
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32. Summary
To add or edit text, a slide must be displayed
in Normal view. When you add text or edit
text, the slide contents are automatically
updated in the Outline pane.
If you want to change the way text looks on a
slide, you can select the text and apply
different formats. For example, you can
change the font style, font size, and font
color. Computer Literacy
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33. Summary (cont.)
Pictures help to clarify the message of your
presentation. Graphics can make your audience
remember your message, and PowerPoint
makes it easy for you to add a picture to a slide.
At any time in the process of creating a
presentation, you can change the layout of one
or all the slides in the presentation by selecting
a new slide layout in the Slide Layout task pane.
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34. Summary (con.)
A Slide Master is part of a design template
and is used to make uniform changes to slide
characteristics, such as background color
and font, or to add repeated text or graphics
to all slides in a presentation.
The slide transition affects how each new
slide appears. You can apply transition
settings to a single slide or to all the slides in
the presentation. Computer Literacy
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35. Summary (cont.)
PowerPoint provides special effects that can
enhance how a slide opens or closes or add
emphasis, animation, or sound.
You can use drag-and-drop editing to quickly
change the order of slides in a presentation in
Slide Sorter view.
PowerPoint provides several options for printing
a presentation, including handouts, notes pages,
and an outline of the slide show content.
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