- A literature review was conducted along with an online questionnaire that received 1,069 responses and 3 focus groups. - The online questionnaire found that most students found it difficult to find courses at their host university and that 75% changed courses after arriving. - 90% of students thought that an online tool could improve the learning agreement and ECTS process. - Focus groups discussed challenges with filling out learning agreements, making changes upon arrival, and delays in receiving final grades. They felt an online tool could help address these issues.

1. heion
Higher Education Institutions Online for ECTS
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM
WP2 _ summary
Rui Raposo | Universidade de Aveiro
Kickoff meeting in Aveiro | 8th and 9th of November 2012

2. Summary
• Literature review
• Online Questionnaire 1069 answers
• 3 Focus groups (Aveiro, Sakarya, Ghent)
4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

3. Summary
• Literature review
• ECTS User’s Guide
Note:Ad-hoc Working Group was formed with the goal of revising the ECTS
Users' Guide
• Software overview
4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

4. 4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

5. 4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

6. 4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

7. 4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

8. Summary
• Online Questionnaire 1069 answers
Please identify the difficulty felt in each of the following tasks: - finding courses of
your host university
Very easy 103 10%
Easy 303 28%
Neither easy 283 26%
nor difficult
Difficult 280 26%
Very difficult 100 9%
4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

9. Summary
• Online Questionnaire 1069 answers
Did you change any of your courses after you arrived to your host university?
Yes, I did. 802 75%
No, I did not. 267 25%
4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

10. Do you think that work on LA and ECTS could improve with the use of an online
tool?
Yes 964 90%
No 105 10%
4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

11. During the whole process did you use any online / software systems or tools for
LA and/or ECTS handling?
Yes 180 17%
No 889 83%
4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

12. What tasks should such an online tool include?
Course 916 86%
selection
Learning 847 79%
Agreement
completion
Added and 703 66%
deleted form
completion
Updates on the 664 62%
validation of my
Learning
Agreement
History of 529 49%
changes made
to the Learning
Agreement
Course/credit 793 74%
recognition at
home institution
Other 48 4%
People can mark more than
one checkbox, so the sum of
the percentage may exceed
100%.
4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

13. Summary
• 3 Focus groups (Aveiro, Sakarya, Ghent)
• Filling in LA, sending it to the Host HEI and receiving confirmation and acceptance;
• Arriving to the Host HEI, reviewing LAs and making some changes;
• Leaving Host HEI and receiving by snail mail the final results at the Home HEI;
• Grades and ECTS transferred to the Home HEI local system.
The following questions were asked in relation to each of these phases:
• What problems did you/students face?
• How were these problems solved?
• In your opinion how could these problems be eradicated?
• Could an online tool help to eradicate these problems and how?
4/11/2013 Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM