1. Teaching Quality and Sustainability via
Prepared Project Method Projects
• From Planning Game to Prepared Projects • Give students insight and knowledge
• Project Learning • Show that students can support quality and sustainability
• Student's Projects • Public perception is high – this also motivates the teams.
• Success Factors • Projects must be prepared carefully
and cooperation with partners must be sought and cultivated.
• Empirical Background: own projects
• Ulrich D. Holzbaur, • Theses (final, study theses) 25 Y 300 150 PY
Aalen University of Applied Science, • Industrial projects 20 Y 20 20 PY
Aalen, Germany • Classical students´ projects 15 Y 200 30 PY
United Nations • Prepared project method 5Y 200 50 PY
• Education for sustainable development, World Decade • Students from several semesters participate in each individual project, which
• Project management and planning games, Education for gives additional challenges and chances for students and project partners
• Project learning and community services Sustainable Development
2005 - 2014
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 1 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 2
The Prepared Project Method (PPM) Planning Games
• Treats projects like planning games: Preparation, Model aspects • Planning Game
• Allows to carry out projects that have •Method of teaching
• a real-life training effect for the students •Initial Conditions = Starting Position
• excellent chances of success • Decisions to be made
• a positive impact on community development • Dynamics
• and on the public perception of the university. • Conceptual Basis
• Model of the real world
• Simulation & Decision
• Controlled experiment
• Method of teaching
• Method of learning
• Prepared Projects Method Next, let us lower the sales
figures and measure his
stress symptoms
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 3 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 4
The Triad –
Planning Games and Projects The Magic Triangle of Project Management
Aspect Planning game PPM Quality, Results,
Model The learning situation and decisions Planned projects are selected prototypes of Vision, Deliverables
External targets
cannot take place in reality. projects. By means of intensive prepa-ration, Q •Learning effect for the team
the risk is reduced •Contribution to course aim
Internal targets
Decision The decision aspect is crucial for management, planning games and projects Viability •Project result for customers
Achieve the aims
The decisions and their consequences Decisions are necessary to achieve the goals
within the course.
stand in the foreground.
Dynamics The learning situation is embedded into a dynamic and changing scenario
Dynamics are implemented by a Dynamics are given by the project phases and
software, script or trainer. the evolution of the project Optimal match
Didactics The planning game and the planned project have a purpose in training and education.
Pedagogy They are adapted to a specific training situation and must be adapted to the situation and
guided by an experienced supervisor or trainer. Resources R T Time
Effect Training oriented (no impact on reality) Outcome and education oriented Staff, Money, Milestone, Timeline,
Credit Points Course schedule
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 5 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 6

2. The Roles of the Supervisor
within the project The Iceberg
teach, train
help support control quality Evaluate Project
the students´perception
planning supervise project examine
process
define assess training and evaluation
solve problems stakeholder management
mark
background and support, ressources
long term planning
starting project presentation of final
presentation presentation results presentation
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 7 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 8
Tasks of the Supervisor PPM Schedule
within PPM Overview
week
-104 Collect ideas and get into contact with potential projects partners
-104 Plan the long term projects. Contact potential project partners
Preparation - 52
- 30
Plan the medium term projects. Contact potential project partners
Define series of projects for one or several semesters
- 14 With the previous semester’s project finalisation ideas for subsequent projects arise
-9 Select the projects for the forthcoming semester
-8 Develop a concise project understanding including scope and deli-ver-ables
students´ project -7 Fine tune project with the projects partners, customers and sponsors.
-6 Publish a preliminary list of projects to get feedback from the students
-2 Adjust number and scope of projects according to the expected number of students
-1 Publish the formal project definitions including partners and preliminary aims.
0 Open the projects for enrolment.
+1 Adjust number and scope of projects according to the actual number of students
+2 Kick-off-presentations and internal project definition
+3 Teams get in contact with their customers and stakeholders. External project definition
+5 Project presentation (Project definition: aims, vision, deliverables, resources, schedule)
+8 Intermediate presentation (Project controlling)
+ 12 Final presentations for project partners
+ 12 Define subsequent projects
Continuous Improvement Process + 14 Joint final presentation of all semesters and projects
+ 15 Press release on project+ 16 Regular due date for deliverables
+ 22 Planning for subsequent projects
+ 23 Final due date for deliverables
+ 24 Aftermath, improvement of materials, press release on project consequence
+ 26 Next generation of projects starts
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 9 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 10
PPM Schedule PPM Schedule
Overview Preparation
week
-104 Collect ideas and get into contact with potential projects partners
-104 Plan the long term projects. Contact potential project partners
- 52 Plan the medium term projects. Contact potential project partners
- 30 Define series of projects for one or several semesters
- 14 With previous semester’s project finalisation, ideas for projects arise
-9 Select the projects for the forthcoming semester
-8 Develop a concise project understanding including scope and deli-ver-ables
-7 Fine tune project with the projects partners, customers and sponsors.
-6 Publish a preliminary list of projects to get feedback from the students
-2 Adjust number and scope according to the expected number of students
-1 Publish the formal project definitions including partners and preliminary aims.
0
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 11 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 12

3. PPM Schedule PPM Schedule
Conduction Finalisation and Aftermath
week week
0 Open the projects for enrolment.
+1 Adjust number and scope of projects to the actual number of students + 14 With the project finalisation ideas for subsequent projects arise
+2 Kick-off-presentations and internal project definition + 15 Press release on project
+3 Teams get in contact with their customers and stakeholders. + 16 Regular due date for deliverables
+4 External project definition + 22 Planning for subsequent projects
+5 Project presentation (aims, vision, deliverables, resources, schedule)
+ 23 Final due date for deliverables
+8 Intermediate presentation (Project controlling)
+ 24 Improvement of materials, press release on project consequence
+ 12 Final presentations for project partners
+ 26 Next generation of projects starts
+ 12 Define subsequent projects
+ 14 Joint final presentation of all semesters and projects
+ 15 Press release on project
+ 16 Regular due date for deliverables
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 13 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 14
Project Examples The UNESCO Decade Project
the landscape Education for Sustainable Development
• The module „Quality and Sustainability“
and the project
„Green Eel - Environmental Management for Schools“
were recognised as
Official German Projects
for the UN Decade of
Education for Sustainable Development
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 15 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 16
Project Examples Project Examples
city projects Environmental management system
nvironmental
• City marketing and development • The green eel – EMS for schools (the eel is from the coat of arms of Aalen)
•studies for city management • Concepts and activities
• Status, image analysis, concept development instead of formalism:
• City Event Management Peer auditing system
• Research on security feeling and causes of fear • Development of
• population survey (15000 questionnaires, 4500 responses)
criteria and handbooks
• Support for implementation
• expert interviews
• Participation in Audits
• cooperation with police city administration
• polls to test the validity and acceptance of the main survey
• detailed analyses as a consequence
• Survey on the protection of juveniles from alcohol abuse
• according to the law for the protection of the youth
• Instruction of personnel al point of sales
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 17 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 18

4. Project Examples Project Examples
Community and Tourism Local Agenda 21
Barrier-
• Barrier-free tourism • Support for several projects of the Local Agenda 21
• status analysis of Aalen City • Support for Agenda Groups and projects
with respect to handicapped Youth newspaper edited by juveniles for juveniles
•
people’
people’s mobility. Renewable resources and energy saving
•
• Implementing a barrier free city Suburban development, Landscape protection
•
as a contribution labour-
• Networking for labour-seeking juveniles
to tourism development
• Communication, Events
• Regional Marketing
Day of regional Marketing
• Regional Marketing and development of a regional brand
• Support for the process
“green tours” to promote local tourism and direct marketing for farmers
• tours”
• Structural decisions
Regional brand and Virtual Regional Mall
•
• Public perception
• Regional Tourisms
Aalen”
• Event “Live Sustainable Aalen”
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 19 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 20
Projects in Engineering Project Examples
Mill Engineering - Didactical Sundial
• Documentation of a historical mill • Analysis, Drawings, Construction
•
Photo • Optimisation, Production preparation
• 2-D • Didactical Aspects and Users' Manual
• 3-D
• Animation
• Analysis of Flows
• Material (wheat, chaff)
• Energy
• Information
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 21 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 22
Project Examples Project Examples
Quality of the University Engineering – solar steam engine
• Process Optimisation • Generation of Steam
• Evaluation for a steam engine
• Workshops • Design,
development,
construction.
• Students´ solution:
• Reflector
• Dish Antenna
• Steam Engine
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 23 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 24

5. Project Examples The success factor / tool
planning game on project management Work Breakdown Structure
• Work packages as a basis for
• The planning game:
• Planning
• LEGO tower
• Scheduling
• Project management
• Planning and estimation • Organising
• Performance and controlling • Controlling
• Magic triad • Evaluating
• Height
• Resources and Staff
• Time
• The project
• Adapt the Game
• Plan the Event
• Organise
• Evaluate the Event
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 25 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 26
Project Benefits
and Problems Success Factors
• Partners • Success criteria for projects
• Problems are analysed and researched methodically, Solutions are assessed • Success criteria for planning and controlling
Projects
independently, future activities are analysed holistically. Projects that require
specialized skills or planning competence are addressed.
• With a project, customers also buy into the skill and knowledge of the supervisor.
• Students Education
• Learn to apply project management, quality and sustainability
future
• Learn about and solve practical problems, learn about their future environment Project Planning Project PR Post-
Selection Definition Work Processing
• Influence decisions and future development
• University benefits
• Effective and efficient education, Stakeholder Management
Project portfolio covers the course subjects
• Public perception
• Chance to solve also internal problems
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 27 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 28
Success Factors Success Factors
for planning and controlling for projects
• Detailed and careful planning • A positive effect for society and/or university.
Aspects of planning games • A learning effect with respect to the course objectives
• Careful Planning Contribution of the individual project within the project portfolio.
giving space for alternatives • A good balance between viability and effect.
allowing students to define aims and targets
• Concentration on the early project phases
aims, targets, visions, partners, stakeholders
• Supervision and control
via reviews and presentations • A project customer (sponsor, main stakeholder)
• Trust in the students´ teams´ engagement that is willing to support the team.
Motivation by delegation • Trust and confidence among stakeholders, teams and supervisor.
• Students Skills
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 29 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 30

6. Quality and Sustainability
Summary Prepared Project Method
• PPM
• Project Learning
• Planning Games Approaches
• Schedule and Detailed Planning
• Examples
• Quality
• Sustainability
• Success factors
• Careful preparation
• Long term stakeholder management
• mutual
Professionalism and mutual trust
© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 31 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 32