Lions club secretaries : Here are few tips for sending MMA & Service Activities Report to District Office . Based on this report , your club will be evaluated for awards & recognitions.

1. Journey to Rebuild

2. Important notes on Monthly
Membership & Activities Report
• Please ensure your club reports for the
preceding month are reached to the District
Office before 7th of next month .
• Ensure that a forwarding letter on club
letterhead is attached mentioning the details
like Month for which report is sent.

3. If you are filing
Monthly
Membership
report on
Paper , please
send a copy to
Mumbai Office
as well. Please
fill all the
required
details
properly.

4. If you are
filing WMMR,
please attach
a copy of
Monthly
Membership
Report
generated
online with
this report .

5. Monthly Financial Account Statements (Administration &
Activities) shall be submitted with report.

6. For sending activities report kindlly ensure following
documents are attached to validate your activity.
Please Send Original
Copy of Pamphlets/
Brochure/Invitation of
the Activity .

7. Action Photographs shall be attached. The Club
Banner shall be prominently visible in photograph

8. A certificate from institution or
civic body or any other
authority shall be attached in
original with all the details like
Nature of Activity, Number of
Beneficiary etc. If all of above is
difficult to obtain than try to
involve District Cabinet
Members like DS/DC/RC/ZC
(Other than Home Club
Member) and obtain duly
signed certificate from him /her.

9. News Paper
Clippings shall
be attached
in original
with News
Paper Name &
Date of
Publishing.

10. – If your activity is telecasted on local TV/Cable
Network kindlly obtain an appropriate certificate
from the Channel / Correspondent/ Journalist.
Else a certificate from Cabinet Members (Other
than Home Club Member ) shall be attached.
– Sending reports by E-mail will not be considered
for evaluation. Still you can send photographs &
other details for Lions Update by E-mail. The final
decision in this regard will be up to District
Cabinet.
– Copies of the entire reports shall be sent to
Region Chairperson & Zone Chairperson .

11. Ready Made Format for Administrative Report
Lions Club of ___________________
( Zone _____ Region______ Dist 316 F – 2013-2014)
Monthly Membership & Activities Report for the Month of _______________
Administrative Report:
1. Monthly Membership Report/ WMMR copy attached : Yes/No
2. 1st
Regular Meeting Held On _____________ at ____________________
3. 2nd
Regular Meeting Held On _____________ at ___________________
4. Board Meeting Held On ____________________ at ________________
5. Circulars Attached : Yes /No
6. Financial Statement for Administration & Activities Attached : Yes /No
7. Reports Submitted to District Office before 7th
of Current Month : Yes /No
Additional Administrative Information if any Like Special Guest Speaker, Club Twining
,Festival Celebration etc.,. You may also mention the details of club officers attending seminars,
conferences, ZMA & PST meetings called by Region Chairperson:
_____________________________________________________________________________
_____________________________________________________________________________

12. Ready Made Format for Service Activities Report
Lions Club of ___________________
( Zone _____ Region______ Dist 316 F – 2013-2014)
Service Activities Report for the month of_____________________
( Kindlly use separate sheet for each activity)
Name of Service Activity :_____________________________________________________
Date on Which Service Activity organized :________________________________________
Place Where The Service Activity Conducted ______________________________________
If it is a Health Camp Please Mention type of specialties offered :
_________________________________________________________________________
Number of Beneficiaries ______________________________________________________
Type of Items/ Aid Distributed :________________________________________________
Number of Items Distributed :__________________________________________________
Amount spent on Activity :____________________________________________________
If Blood Donation Camp Organized : Units Collected:________________________________
Action Photographs Attached :____________________________________________ Yes/No
Whether Activity publicized in Media ? If Yes, Original News Paper Cutting Attached :
Yes /No
Receipt / Certificate from Institution / Society / Civic Body/Hospital /Blood Bank etc. Attached
:Yes/No
Additional Details of this Service Activity if any :
_____________________________________________________________________________
_____________________________________________________________________________

13. Service Activity Certificate
(To be obtained by the club from the Institute, Society, Civic Body etc. on its Letter Head with
Rubber Stamp)
Date:_______________
TO WHOM IT MAY CONCERN
Our sincere thanks to Lions Club of _________________for organizing a _____________camp at
our premises / at ________________on Dt.________
Following Service Activity was carried out:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Nature of Service Activity Health/Awareness/Aid / Environment etc.
Total Number of Beneficiaries ____________________
Type of Aid / Items Distributed ___________________
Number of Items / Aid Distributed _____________________
Value of the Activity in INR ____________________________
Any other details:
________________________________________________________________________________
________________________________________________________________________________
Sincerely Yours.
For ________________
Authorized Signatory with Designation

14. • We will take in to consideration other aspects regarding point
allocation, Joint Activities by clubs etc. only after the contest rules
are approved by the district cabinet. We will be available at Lions
Bhavan on specific days of the month to answer all the queries on
reports . The same will be communicated to you in due course of
time.
• Due diligence will be maintained in the fair evaluation of the clubs.
It all depends on your co-operation in sending proper reports on
time along with all the necessary papers as mentioned here.
Should you need any assistance , Please feel free to Call :
Lion Hulash Betala - District Secretary Reports (Urban)
Mobile : 98480 13344E-Mail : hulash@yahoo.com
Lion R. Narayana - District Secretary Reports (Rural)
Mobile : 98491 29993E-Mail : narayana.rumandla@gmail.com
THANK YOU