1. What to Consider When Choosing
a Web Conference Provider

2. Introduction
•When you choose web conferencing instead of
holding a conference in person, you can increase
your attendance and make things easier and more
cost-effective for your attendees and your company.
•Before you settle for the first provider you
encounter, evaluate several to help you make the
right choice; so that you find a quality, reliable web
conference provider that won’t cost too much to
help you.

3. Your Participants
•The first thing you need to think about when choosing a web conference
provider is who is most likely to attend your conference.
• If your audience will be made up of people who aren’t technologically-
savvy or a mix of experience levels, you need to find a provider that is
easy to use for everyone.

4. Your Participants
•It is also important to find a
provider that is willing to
provide customer support both
before and during your
conference for you and your
attendees to ensure everyone
gets the experience they expect.

5. Streaming Technology
•The type of content you will show your
attendees will have an impact on the web
conference provider you choose.
•For instance, most providers allow you to
show a PowerPoint presentation as part of
your conference.
•However, there are others that can also
help you integrate audio and video, as
well as a variety of graphics, into your
conference.
•This can help you provide a quality
experience to your audience.

6. Engaging Your Audience
•Your audience is more likely to enjoy your conference if you are able to
engage them and keep them interested throughout the presentation.

7. Engaging Your Audience
•Choosing a web conference
provider that can accommodate
you with a variety of features
including polls, chat rooms and
surveys, will show the audience
you care about what they think.
•Some providers even provide
you with tools that allow your
attendees to share files and
documents with each other and
you to better enhance the
experience.

8. Attendance Levels
•How many people will
attend your conference will
play a major role in the
conference provider you
choose.
• Therefore, you need to
make sure you choose a
reliable provider that will be
able to handle your expected
attendance levels.

9. Attendance Levels: Common Issues
•When you are expecting a certain
number of attendees, the worst thing that
can happen is to find your chosen
provider won’t allow you to reach that
number.
•Choosing a provider that isn’t capable of
Vs.
handling a larger audience, can cause your
whole conference to shut down.
•This can result in rescheduling your
conference or settling for a smaller
audience.

10. Review
•The success of your web
conference relies heavily
upon the web conference
provider you choose.
•When you consider all
factors such as audience size,
interactivity features and
streaming technology; you
will be sure to choose the
best provider for the job to
maximize your impact.

11. Lets Get Started!
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