1. 1
Brownie Accounts
2011-2012
Introduction
Brownies are part of Girlguiding Uk. We are an all girls
organisation aged between 7 and 10 years. We meet on a
weekly basis, and have planned activities for the girls. The
meetings are run by volunteers and is a charity registered
group. In the group we play games, sing songs, do craft
activities and learn new skills. We wear a uniform and the
girls have the opportunity to earn badges for challenges
that are available for them to do. Below are some images of
uniform and badges.

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Contents
Chart: Annual accounts: showing weekly incoming and
outgoing money spent in the 2nd
Gorseinon Brownies.
Pie chart:
Showing percentages of money spent on activities during
the course of the year.
Graph:
Showing the attendance throughout the year in the Brownie
pack.

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Expenditure sheets
I have to show on a yearly basis the amount of money that is
received and spent in the Brownie pack.
I keep a weekly account of how much money comes in and
how much goes out. I keep receipts as proof of how much
money has been spent.
Girlguiding is a registered charity and I volunteer as a leader, it
is compulsory to show accounts at the end of the year. The
accounts have to be prepared by July and when they are
checked by our accounts advisor and verified we can then
reopen the pack in September to begin a new year.

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2nd Gorseinon accounts for 2011-2012
Date Description Money In Money Out Balance
07/09/2011 Subs £ 48.00 £ 48.00
04/09/2011 Tuck £ 2.60 £ 45.40
07/09/2011 Uniform £ 24.00 £ 21.40
14/09/2011 Subs £ 43.00 £ 64.40
21/09/2011 Subs £ 46.00 £ 110.40
21/09/2011 Tuck £ 0.46 £ 109.94
26/09/2011 Craft £ 59.19 £ 50.75
28/09/2011 Subs £ 46.00 £ 96.75
05/10/2011 Craft £ 3.00 £ 93.75
05/10/2011 Tuck £ 1.39 £ 92.36
05/10/2011 Subs £ 46.00 £ 138.36
12/10/2011 Tuck £ 6.72 £ 131.64
12/10/2011 Trip £ 16.00 £ 122.36
12/10/2011 Subs £ 56.00 £ 171.64
15/10/2011 Craft £ 5.00 £ 166.64
31/10/2011 Tuck £ 3.94 £ 162.70
Nov-11 Cash to bank £ 200.00 -£ 37.30
02/11/2011 Subs £ 43.00 £ 5.70
03/11/2011 Tuck £ 0.80 £ 4.90
16/11/2011 Subs £ 39.00 £ 43.90
19/11/2011 Craft £ 12.00 £ 31.90
23/11/2011 Enrolment £ 7.00 £ 24.90
23/11/2011 Subs £ 37.00 £ 61.90
23/11/2011 Trip £ 4.89 £ 57.01
23/11/2011 Tuck £ 2.00 £ 55.01
14/12/2011 Presents £ 10.50 £ 44.51
11/01/2012 Subs £ 42.00 £ 86.51
11/01/2012 Tuck £ 0.64 £ 85.87
17/01/2012 Craft £ 54.53 £ 31.34
18/01/2012 Subs £ 43.00 £ 74.34
18/01/2012 Tuck £ 1.96 £ 72.38
25/01/2012 Subs £ 49.00 £ 121.38
01/02/2012 Subs £ 41.00 £ 162.38
01/02/2012 Tuck £ 1.57 £ 160.81
01/02/2012 Tuck £ 1.22 £ 159.59
Feb-12 Cash to bank £ 197.00 -£ 37.41
04/02/2012 Craft £ 2.97 -£ 40.38
05/02/2012 Tuck £ 1.39 -£ 41.77
08/02/2012 Subs £ 45.00 £ 3.23

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2nd Gorseinon accounts for 2011-2012
Date Description Money In Money Out Balance
14/02/2012 Subs £ 45.00 £ 48.23
21/02/2012 Subs £ 53.00 £ 101.23
24/02/2012 Craft £ 1.99 £ 99.24
24/02/2012 Stationary £ 9.00 £ 90.24
28/02/2012 Subs £ 45.00 £ 135.24
14/03/2012 Tuck £ 1.24 £ 134.00
22/03/2012 Tuck £ 1.98 £ 132.02
25/03/2012 Tuck £ 24.00 £ 108.02
28/03/2012 Tuck £ 1.00 £ 107.02
28/03/2012 Subs £ 47.00 £ 154.02
18/04/2012 Subs £ 50.00 £ 204.02
May-12 Tuck £ 12.35 £ 191.67
16/05/2012 Subs £ 42.00 £ 233.67
23/05/2012 Subs £ 51.00 £ 284.67
23/05/2012 Tuck £ 3.22 £ 281.45
23/05/2012 Craft £ 4.57 £ 276.88
23/05/2012 Tuck £ 2.14 £ 274.74
30/05/2012 Subs £ 43.00 £ 317.74
31/05/2012 Games £ 16.92 £ 300.82
31/05/2012 Games £ 15.99 £ 284.83
31/05/2012 Games £ 13.74 £ 271.09
03/06/2012 District funds £ 15.00 £ 256.09
08/06/2012 Stationary £ 7.26 £ 248.83
09/06/2012 Tuck £ 7.00 £ 241.83
13/06/2012 Subs £ 54.00 £ 295.83
20/06/2012 Subs £ 58.00 £ 353.83
27/06/2012 Subs £ 63.00 £ 416.83
27/06/2012 Tuck £ 1.67 £ 415.16
27/06/2012 Tuck £ 4.50 £ 410.66
28/06/2012 Craft £ 94.83 £ 315.83
Jul-12 Trip £ 126.00 £ 189.83
Jul-12 Presents £ 5.00 £ 184.83
Jul-12 School donation £ 40.00 £ 144.83
Jul-12 Cash to bank £ 144.83
04/07/2012 Subs £ 60.00 £ 204.83
04/07/2012 Craft £ 8.85 £ 195.98
Calculations
I used the Sum calculator on the computer to add up all the
amounts. Originally I have calculated by using hand written

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calculations. I discovered a mistake when the balance was
wrong and the amount showing was not the same as my
original amount. The reason for this was I had not banked the
final amount of £195.98 and still had it as credit in my petty
cash.
Pie chart
I compiled a pie chart to show where the money received from
subscriptions is spent. A pie chart is a good way of showing
how the money was spent in the Brownies pack. The viewer
can then see at a glance what percentages were spent. For
example 39% was spent on craft whilst only 2% was spent on
presents.
It is up to me to decide how the money received is spent. I
consult the girls on where they would like to go on trips.
My assistant helps me decide what crafts we might think the
girls would like to do. The girls love to make things,we find
crafts on sites like ‘Baker Ross’ and ‘Crafty Crocodiles’. Tuck is
Craft
39%
Games
7%
Misc
7%
Donations
6%
Presents
2%
Stationary
3%
Trips
23%
Tuck
13%
Total

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some biscuits and a drink that the girls have during the
meetings.
The weekly subscriptions are £3.00 per girl. The subscription
money pays for enrolment badges e.g. Promise badge, six
emblem, pack badge. When the girls are enrolled they can
then do interest badges, these badges are paid for from
subscription money.
The girls have public liability insurance paid for from
subscription money too. The money left over is paid into a
bank account at the end of the Brownie year.
Attendance Graph
I compiled a graph to show attendance throughout the year.
We can see that the highest attendance is in February June
and July. February could be popular because there are
celebrations e.g. Mothers day, Valentine’s Day and Easter
crafts available to do. May, June and July are popular because
0
10
20
30
40
50
60
70
Monthlyattendance
Brownie Attendance
Total

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the lighter nights are easier to travel to and from the Brownie
venue.
The attendance goes down in the winter months probably
because in the dark nights people in general do not want to
travel out. There are no meetings in August as the school
where we meet is closed and it is the annual summer holidays.
I made a list of averages, I chose tuck as my subject.
To find the Mean: I listed all the amounts and divided them by
22 this amount came to £3.80.8 which I rounded up to ££.81to
make it whole spent.
To find the Median: I listed the amounts in ascending order and
the amount in the middle of the list was £2.00
For the Mode: With the data provided the Mode was not
applicable, I have decimal places in the amounts and only two
of the amounts are repeated.
It is a good idea to compare average methods to find a realistic
average figure. I think the mean average is a better
representative average for my range of costs because it shows
the tuck costs often are much more than just £2.00

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Conclusion
Normally I would hand-write all the accounts, add the amounts
then check with a calculator. I would have to submit registers,
receipts, cheque books and paying in books. If I used a
spreadsheet I would just have to change the amounts on a
yearly basis. This would be a better presentation of the
information. It would also save time and would be easier to
correct if needed.