presentation skills

1. Presentation Skills

2. What is a Presentation?
A speech or talk in
which a new product,
idea, or piece of work
is shown and explained
to an audience.
An activity in which
someone shows,
describes, or explains
something to a group
of people

3. Structuring your Presentation

4. Flow of a Formal Presentation
Wrap up
Say what the talk has tried to do and what action listeners need to take now
Content
Say your point Give details of your point Summarize material for your point Repeat for all points
Forecast
Say what points you are going to make
Introduction
Tell why you are talking and what you are trying to accomplish with this talk

5. The 4 Facets

6. The 4 Facets
Image•Image is with
regards to your
own physical
presentation
•Dressing should
be business
conservative
•Well groomed
•Smell nice!

7. The 4 Facets
Speech
•Only formal jokes (That
too only in the beginning)
•No first names
•Elevated Language
•Generalized anecdotes

8. The 4 Facets
Materials
•Elaborate Color Slideshow
•Provide paper copies of
presentation to your audience
•Make use of videos
•Computer based presentation

9. The 4 Facets
Delivery
•Stand confidently in
front of the group
•Use hand gestures (Do
not overdo them)

10. Should be carefully
designed
•humor, question, story, facts &figures
•- well rehearsed yet natural
•Add personal examples to relate to the audience
Get attention
• listen to their needs
•Personal examples from the audience
Motivate audience
to listen
The Beginning
Presentation Skills

11. Sequence should
be logical &
understandable
Value of visual
aids, charts,
handouts etc.
Preparation – Structure (middle)
Presentation Skills

12. Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation
Summarize- highlight important points and key messages
Seek Validation
Conclusion
Suggest action- 5 wives and a husband
Prepare Closing
Presentation Skills

13. Conduct research
through a variety
of sources
Carefully
evaluate the
quality of what
you find
Consider what in
particular, will be
the most relevant
to your
presentations
purpose.
How to conduct research for a
presentation

14. Characteristics of a Good Presentation

15. Presentation
Good eye
contact
Be Confident
Good vocal
projection
Good variation
in tone
Good vocal
clarity
Natural vocal
rate (not too
fast/too slow)
Good
posture/not
leaning on
lectern
No
distracting
habitual
behaviors
During the Presentation

16. Presentation has
distinct beginning,
middle, and end
Transitions are
used to move from
topic to topic
Content is clear
(not muddled)
Organization is
smooth (not
disjointed or
awkward)
Vocabulary used is
appropriate
Content of Presentation

17. What is the
audience
interested in?
What does the
audience want?
What does the
audience already
know and needs
to know?
What are their
needs,
expectations from
this presentation?
How will the
audience benefit
from this
presentation?
Preparation: Audience Analysis
Presentation Skills

18. Presenter

19. As a presenter you should
Generate interest by changing
pitch and speech pattern.
Don’t give lots of information.
Turn statements into questions
- “So, why do you think we chose
gender stereotyping?
•(PAUSE FOR EFFECT)
•“We chose it because it occurred in the
highest number of situations.”

20. Using your voice (clarity and volume)
Using body language (gestures, facial expression)
Timing (speed, detail, length)
Dealing with nerves
Responding to audience (eye contact, changing pace given cues)
Build confidence in
Continued..

21. What do you do
when you are
nervous?
What strategies
can you adopt to
overcome them?

22. Nerves Curve
The week
prior to
your
presentation
The day
of
your
presentation
10 mins
before
you
go in Your first nervous
5 mins
Curve falls
steeply away
once you have
started

23. Rationalize feelings
Take deep Breaths
Be well prepared
Stay in control
Get the first few
sentences out of the
way
share a story or
anecdote in the
beginning of your
presentation
Tips to handle nerves

24. Remain confident
Be prepared
Anticipate and keep answers ready
When a question is asked, you can give yourself some thinking time by repeating it
back
Sometimes questions themselves give you a lead to highlight your point of view
Presentation Skills – Handling
questions

25. Tips to overcome fear of Public
Speaking

26. Prepare:
Nothing helps ease
the fear of public
speaking than
knowing your
material.
Don't Memorize:
know your material
by remembering key
points and on sub
topics and examples
to cover.
Connect with your
audience:
During your talk
look these people in
the eye to ease your
nerves and connect
with your audience.
Engage the audience
with questions

27. Opening Attention Grabbing
Techniques

28. Facts - Facts can have a
major impact on an
audience, particularly if
they are shocking
Quotes – People tend to
like quotes and they can
help ease you into a
topic by enlightening the
audience.
Rhetorical Questions –
These allow you to
gently ease into a
presentation and
provide a perfect set up
for
Short Anecdotes A well-
developed story can
hold an audience
attention simply because
of their desire to get to
the end message!

29. Extempore Presentation

30. Extempore Presentation
The word "Extempore" has actual meaning lying in the
context of stage or theatre performances that are carried
out without preparation or impromptu performances.
Extempore speaking is the term used for a non-formally
prepared speech.

31. How to go about it?
• Start with a good introduction
• Move smoothly to the body of the what you have to speak using the
theme of the Extempore as a connecting link between introduction and
the main text of speech.
• Sound original and spontaneous.
• End with an impactful conclusion.

32. Do’s of Extempore Speech
• Do listen to the topic carefully.
• Do try to give a good introduction
• Do try to be spontaneous
• Do maintain a good eye Contact throughout.
• Do modulate your voice to stress on key points
• Do try to end the topic smoothly.

33. Don’ts of Extempore Speech
• Don’t sound clichéd & unimaginative
• Don’t start your response without listening to the topic.
• Don’t exhibit ungainly body language
• Don’t repeat the ideas to fill the time available.

34. Presentation Skills – tips to remember
Structure the content in line with the audience’s needs
What do you want to tell the audience?
What is your objective?
Prepare keeping in mind the time allotted
Anticipate the questions and prepare
Collect material from a variety of sources
Arrange points logically and sequentially
Prepare handouts as well

35. Know about what you want to say.
Look at people when you speak to them.
Speak clearly and keeping what you say simple and
uncomplicated.
Ensure that your words, body language and voice match what you
are saying.
Give clarity to what you are communicating by attending to signs
of other people’s confusion, resentment or lack of interest.
Summarise and check that people understand you.