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Capturing and archiving Welsh Government publications
- 1. Capturing and archiving Welsh Government publications Jemma Francis jemma.francis@wales.gsi.gov.uk
- 2. My presentation • My role • Our obligations under legislation • What we publish • How I identify our new publications • Supplying our publications • Where to find our publications • Current developments with our archive collection
- 3. My role • Manage the Welsh Government’s Library Management System (LMS) • Manage the identification all new Welsh Government publications, ensuring their capture for cataloguing, classification and addition to the Archive. • Manage the publications Archive. • Supervise the retrospective cataloguing, classification and archiving of appropriate collections / materials. • Oversee cataloguing and classification standards and ensure that these are applied consistently.
- 4. Publication scheme • Freedom of Information Act 2000 (FoIA) • Information Commissioner’s Office (ICO) • Section 19 of the Freedom of Information Act 2000 requires the Welsh Government to have a Publication Scheme •The scheme sets out what information the WG publishes as a matter of course; •How the information will be published; •Whether the information is free or priced
- 5. What we publish • Print and electronic: • About the Welsh Government • Policy • Strategy • Circulars • Consultations • Guidance • Statistics updates • Grant scheme information and application forms • Planning decisions
- 6. Capturing our publications for cataloguing • 65 copies of printed publications sent to FPCC • two of these are kept for library stock and the archive • electronic publications • searching the corporate website • relying on colleagues to send alerts for new publications • copies of circulars, health circulars and notices via distribution lists • requests for ISBNs • catalogued for access on internal and external OPACs
- 7. Statistics • Current data on publications: • Over 30,000 publications on the library catalogue; • over 14,000 circulars • 2000 consultation documents • almost 1500 electronic publications • Publications OPAC • Foundation phase document is the most requested item
- 8. Publications supply • Copyright libraries • 8 including British Library and National Library of Wales • Information Link • 40 public libraries throughout Wales • First Point of Contact Centre • Requests from members of the public, public bodies and external organisations • Y Bont in Aberystwyth and Llandudno
- 9. Where to find our publications • Online catalogue – Catalog Arlein • http://welshgovernmentpublications.soutron.net/publications/ • Print archive: • Welsh Office archive • Welsh Assembly Government / Welsh Government archive • Basic Skills archive • Online: • Archived website: http://collections.europarchive.org/tna/20031220221857/http://www.wa •HOWIS: Welsh Health Circulars: http:// howis.wales.nhs.uk/whcirculars.cfm?filter=2007 • Official documents: http://www.archive.official-documents.co.uk/
- 10. Archive scanning project • Part of a general library review project due to Programme for Government – WG’s 5 year strategy • Making our resources more accessible for colleagues and the public • Project team of 5 in place for 3 months to scan almost 30,000 publications • Work to prepare and scan the publications • In pdfa format to be uploaded to the LMS • So far approx 20,000 have been scanned • Next phase is Welsh Office archive – 9500 documents • However, many have not been catalogued!
- 11. Questions?