Construction Administration Seminar

BILL JENKINS CONSTRUCTION ADMINISTRATION SEMINAR ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],STEVE HAS REQUESTED THAT ALL ARCHITECTS & INTERIOR DESIGNERS ATTEND ONE OF THESE SESSIONS FOR THE PURPOSE OF CREATING CONSISTENCY IN THE OFFICE. EACH SESSION WILL TAKE APPROXIMATELY 2 HOURS. PLEASE SIGN UP ON THE DATE MOST CONVENIENT FOR YOU. NO PHONE CALLS OR INTERRUPTIONS WILL BE ALLOWED DURING THE SEMINAR. DOUGHNUTS AND TWO 5 MINUTE BREAKS WILL BE PROVIDED ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

CONSTRUCTION ADMINISTRATION SEMINAR For Dekker/Perich/Holmes/Sabatini STAFF

Objective of Construction Administration is to Help Ensure Projects are Constructed: ,[object Object],[object Object],[object Object],[object Object]

Construction Administration Is Complex and Vital ,[object Object],[object Object],[object Object],[object Object],[object Object]

Project Start-up Project Start-up Kicks Off Construction Administration ,[object Object],[object Object],[object Object],[object Object],[object Object]

Project Start-up Pre-Construction Meeting Establishes Project Procedures and Guidelines ,[object Object]

Project Start-up Architect Establishes Lines of Communication During Meeting ,[object Object]

Project Start-up Subjects Involving Procedures and Guidelines Addressed in Meeting Include: ,[object Object],-- Architect Supplemental Instructions (ASI) -- Proposal Requests (PR), Cost Proposals (CP), Change Orders (CO) -- Shop Drawings and Submittals -- Requests for Information (RFI) -- A/E Field Reports -- Inspection Reports (Regulatory Agency, etc.) -- Test Reports -- Contractor Daily Reports -- Construction Schedule and updates -- Project close-out procedures

Project Start-up Meeting Also Includes Overview of General Conditions & Requirements of Contract ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Construction Period Involves Critical Aspects of Construction Administration ,[object Object],[object Object],[object Object],[object Object]

Construction Period There are Several Methods for Documenting Minor Changes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Four Documents are Used to Process Substantial Changes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Specific Procedures Must be Followed to Implement Substantial Changes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Architect Supplemental Instructions (ASI) Describes No Cost /No-Time Changes ,[object Object],[object Object],[object Object]

Construction Period ASI Standard Format

Construction Period Proposal Request (PR) Describes Proposed Cost or Time Related Changes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period PR Format Shows Key Elements

Construction Period Cost Proposal (CP) Details What it Would Cost to Implement Proposed Change ,[object Object],[object Object],[object Object],[object Object]

Construction Period CP Must Contain Sufficient Breakdown To Be Properly Analyzed ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Change Order (CO) Formally Incorporates Cost or Time Changes into Contract ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Change Order (CO) Formally Incorporates Cost or Time Changes into Contract ,[object Object],[object Object],[object Object],[object Object]

Construction Period CO Format Shows Key Elements

Construction Period Changes Go Through Formal Communication and Documentation Process

Construction Period Contractor Submittals Seek Architect Approval for Use of Materials, Etc. ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Contractor Submittals Seek Architect Approval for Use of Materials, Etc. ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Contractor Requests for Information Seek Clarification/Direction of Contract Documents ,[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Contractor Requests for Information Seek Clarification/Direction of Contract Documents ,[object Object],[object Object],[object Object]

Construction Period BREAK Project Change and Clarification Documents Should Be Tracked Using Logs ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period ASI - Log

Construction Period PR - Log

Construction Period CO - Log

Construction Period RFI - Log

Construction Period Submittal - Log

Construction Period Sketch Drawing - Log

Construction Period Project Status Records Track Conformance to Design, Budget, and Schedule ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Field Reports Record Results of Architect's On-Site Visits ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Field Reports Record Results of Architect's On-Site Visits ,[object Object],[object Object],[object Object]

Construction Period Field Report Example Shows Standard Format

Construction Period Project Status Reports Record Vital Project Status Information at a Glance ,[object Object],[object Object],[object Object],-- Original Contract Amount -- New Contract Amount -- Original Contract Completion Date -- New Contract Completion Date -- Percent of Completion (Pay App) -- No. of Submittals, RFI’s, ASI’s. PR’s, CO’s Completed and No. Outstanding -- Site Visits to Date & No. in Contract

Construction Period Major Project Meetings During Construction Period are On- Site and Pre-Installation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Telephone Records Document Decisions and Events ,[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Architect Should Keep Up-to-Date Record Set of Plans/Specifications ,[object Object],[object Object],[object Object]

Construction Period Contractor is Required to Submit and Maintain Specific Project Status Records ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Thorough Review of Construction Schedule Is Essential ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Construction Period Construction Schedule Should Reflect Both Actual and Planned Progress

Construction Period Pay Applications are Submitted by Contractor Monthly for Architect Approval ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Close-Out Project Close-Out Ensures Finished Project Quality and Finalizes Project Documentation ,[object Object],[object Object],[object Object],[object Object],[object Object]

Project Close-Out Contractor Submits Specific Close-Out Documents Before Substantial Completion Inspection ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Close-Out During Substantial Completion Inspection Architect Develops Formal Punchlist ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Close-Out Substantial Completion Punchlist Example Pinpoints Items Needing Correction or Completion Page 1 ARCHITECTURAL INTERIOR Substantial Completion Punchlist, The following items require the attention of the Contractor for completion or correction. This list may not be all-inclusive, and the failure to include any items on this list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. GENERAL: 1. Clean all the windows throughout the facility. 2. Securely fasten the glass stops to all wood door glazing throughout the facility. 3. Complete staining the edge of all wood doors, hinge side. FIRST FLOOR: Room #100: 1. Seal the void between the casework counter top and the east window frame. 2. Remove the paint from the carpet adjacent to door # 111.1. /

Project Close-Out Substantial Completion Certificate Issued After Substantial Completion Inspection ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Close-Out Substantial Completion Certificate Issued After Architect is Satisfied With: ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Close-Out Liquidated Damages Can Be Assessed By Owner If Project Completed Late ,[object Object],[object Object],[object Object],[object Object]

Project Close-Out Liquidated Damages is a Sensitive Subject ,[object Object],[object Object],[object Object],[object Object],[object Object]

Project Close-Out Final Completion of Project Requires Close Attention to Detail ,[object Object],[object Object],[object Object]

Project Close-Out Contractor Submits Remainder of Close-Out Documents Before Final Inspection ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Close-Out During Final Inspection Architect Reviews Pre-Final Punchlist ,[object Object],[object Object],Substantial Completion Punchlist not complete Final Punchlist generated and issued to Contractor Final Punchlist items completed Architect signs Final Pay Application Architect signs Final Pay Application Substantial Completion Punchlist complete

Conclusion Understanding Construction Administration is Essential to Good Project Management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Start to Project Finish Construction Administration Time Line

Construction Administration Seminar

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