Final Project for EDUC8442

1. Virtual Organization and Collaboration By Jodie Hemerda

2. Instructional Development Need collaboration Instructional Technology Manager Instructional Development Manager Content Expert Instructional Designer Program Faculty Lead Dean of Academics Librarian Institutional Research Director Registrar Need data management and organization

3. Traditional Data Management In a traditional grounded office, people used files and file cabinets to organize their paperwork. http://school.discoveryeducation.com/clipart/clip/student-file-color.html http://www.oodlesofpartsplus.com/multi_locks.htm

5. Order Traditionally, a person physically walked to the file cabinet to add or remove paperwork or files to the file cabinet. In the virtual file cabinet, a person is not limited by space or physical constraints that helps them manage where to place the paperwork.

6. Disorder Whereas the traditional, physical space limited the organizational confines of data storage, the virtual, limitless option leads to disorganized chaos.

7. Collaboration Software and Data Management Processes Research Means (2010) Mehr and Kruse (2008) Pancerella, Rahn, Didier, Kodeboyina, Leahy, Myers, Oluwole, and Schuchardt (2007) Tiwari, Snape, and Field (2005)

8. Means (2010) noted a need for: Consistent vision Software use support Need for best practice observation Opportunity to practice Collaborative feedback and suggestions Collaboration around software use Tech support for software

9. Mehr and Kruse (2008) Presented a study of SAS software implementation for data management that found a need for careful planning. With careful forethought, create space for planned files and/or folders.

10. Pancerella et al (2007) Evaluated the Knowledge Environment for Collaborative Science (KnECS), an open-source tool with a “Web portal with team and data collaboration tools” (p. 1). The workflow includes discrete steps performed to secure pre‐existing information. During each stage of the workflow, data (and metadata) is either automatically generated or entered by users to document a project. Rather than overwrite files, add files to a public site at will, the workflow project utilizes middleware to organize the information.

11. Tiwari, Snape, and Field, (2005) Bioinformatics and data management system (EGTDC): Helps researchers more easily collect, store, and interpret their data. To maximize the collective value of this data, the EGTDC has recently developed a public data catalogue. Therefore, the data catalogue is a way for users to “spider out” to the digital datasets. (p.2)

12. Virtual File Cabinet CNET, open source software, offers: the ability to store computer files with the same categories, headings & indexes as your paper files, retrieving information on your computer network can now be as organized and simple as retrieving files from your filing cabinet. http://download.cnet.com/The-Virtual-Filing-Cabinet/3000-10743_4-10880061.html

13. Virtual File Cabinet Options Brett Sterling’s The Virtual Filing Cabinet, http://www.sterlingdigital.com.au/ File Guru, http://www.fileguru.com/downloads/virtual_file_cabinet Brothersoft, http://www.brothersoft.com/downloads/desktop-virtual-file-cabinet.html

14. Content Management Solutions According to Andersson, Greenspun and Grumet, (2005), there are two fundamental elements to content management: storing stuff in a content repository, and supporting the workflow of a group of people engaged in putting stuff into that repository.

15. Blackboard’s Content Management System Blackboard technology offers you an elegant way to handle the challenge of growing educational content.

16. University of Michigan Hospitals and Health Centers An institution transitioned from its traditional manual process to a Web-based tool to collect and share residency application materials in a more streamlined fashion.

17. Oracle Internet File System IFS enables users to store all data in one central, Web-accessible repository. Oracle sees this new system as useful for everyone who uses a file system. http://www.macs.hw.ac.uk/dept/facil/guides/oracle_9i/doc/ifs.901/a81197/usingifs.htm

18. Collaboration and Data Management With the use of Virtual Filing Systems and Content Management Systems, virtual collaboration and data management becomes much more manageable. http://commons.wikimedia.org/wiki/File:Student_Data_Management.gif

19. References Andersson, E., Greenspun, P. , and Grumet, A. (2005). Content Management. Retrieved from http://philip.greenspun.com/seia/content-management Blackboard.com (nd). Content Management. Retrieved from http://www.blackboard.com/Solutions-by-Market/Higher-Education/Blackboard-Learn-for-Higher-Ed/Capabilities/Content-Management.aspx Brothersoft.com (nd). Brothersoft. Retrieved from http://www.brothersoft.com/downloads/desktop-virtual-file-cabinet.html Clark, J., Khalidi, N., Klein, K., Streetman, D., McGregory, M., & Johnston, J. (2010). Using a novel approach to collect, disseminate, and assess residency application materials. American Journal of Health-System Pharmacy, 67(9), 741-745. doi:10.2146/ajhp090124. Computer Desktop Encyclopedia (2010). Oracle Content Management SDK. Retrieved from Computers & Applied Sciences Complete database.

20. References continued Costanza, A. (2010). "Oracle's iFS Finally Arrives - Product Announcement". ENT. FindArticles.com. http://findarticles.com/p/articles/mi_m0FOX/is_10_5/ai_63507091/ FileGuru.com (nd). File Guru. Retrieved from http://www.fileguru.com/downloads/virtual_file_cabinet Means, B. (January 01, 2010). Technology and education change: Focus on student learning. Journal of Research on Technology in Education, 42, 3, 285-307. SterlingDigital.com (nd). Brett Sterling’s The Virtual Filing Cabinet http://www.sterlingdigital.com.au/ Tiwari, B., Snape, J., & Field, D. (January 01, 2005). Bioinformatics and data management support for environmental genomics. Plos Biology, 3, 8.