The document discusses the California Student Aid Commission's District Initiative Data Advisory Committee presentation on completing the Free Application for Federal Student Aid (FAFSA) and Dream Act Application to apply for financial aid, noting that both applications provide the same student information to colleges and the Commission to determine eligibility for state and federal financial aid programs. It also outlines WebGrants reports and best practices for high schools to follow-up with students, submit grade point averages for Cal Grant consideration, and confirm graduation to ensure proper financial aid processing.

1. District Initiative Data Advisory
Committee DIDAC
January 2013 Presentation
Bryan Dickason
California Student Aid Commission
BRYAND@csac.ca.gov
(916) 464-8919

2. The Financial Applications
• FAFSA
• Dream Act Application
• Both supply the same information
• Data is delivered to all campuses listed on the
application
• CSAC uses for Cal Grant eligibility

3. The FAFSA Application
• By completing the FAFSA or Dream Act
Application, the student supplies colleges and
the Student Aid Commission with the data
necessary to determine the student’s financial
eligibility for federal and state based financial
aid programs

4. The FAFSA Application
• FAFSA completion by high school is posted
online at:
http://studentaid.ed.gov/about/data-
center/student/application-volume

5. GPA Submission
• Required for Cal Grant consideration
• GPAs can be submitted with SSNs
– Shorter File Layout
• GPAs can be submitted without SSNs
– Longer File Layout
– More data elements due to no exact match with
an SSN.

6. Available Student Data
• USDE
– FAFSA Completion by High School
– http://studentaid.ed.gov/about/data-center/student
– Look for Application Volume reports
• CSAC
– WebGrants

7. WebGrants Reports
• GPA Summary Report
• Non-SSN GPA Roster report
• FAFSA (No GPA) Report
• School of Origin Report

8. WebGrants Data
• Best Practices
– Student Follow-up
• calgrantoffice@csac.ca.gov
• studentsupport@csac.ca.gov
– High School follow-up
– View GPA and FAFSA Completion Reports
– Submit HS Graduation Data

9. WebGrants reports
NON-SSN GPA Roster Report

10. WebGrants reports
FAFSA (no GPA) Report

11. WebGrants reports
School of Origin Report

12. Submitting Cal Grant GPAs
• Preferred submission method is by batch upload
• Submit all seniors – Clear with your legal counsel
• High school graduation is required for federal
and state student financial assistance.

13. Submitting Cal Grant GPAs
• GPAs are submitted with SSNs or without
• Non-SSN GPA Submission uses other student
demographic information to match with
FAFSA/Dream Application data.

14. Submitting Cal Grant GPAs
• SSN GPA Submission uses shorter file layout
• Non-SSN GPA submission uses longer file
layout
• Layouts posted on the WebGrants “Help” page
• Or, contact school support at 888-294-0153

15. Submitting Graduation Confirmation
• HS Graduation required for Entitlement Cal Grants
– Student
– College
– High School
• On-line certification
• Via batch report

17. School Name: STATECAL HIGH SCHOOL
Name Date of Birth Graduated
DOE, JANE 1 12/30/1994
□
DOE, JANE 2 10/18/1993
□
DOE, JOHN 1 11/02/1994
□
DOE, JACK 1 05/02/1994
□
DOE, JANE 3 01/19/1994
□
DOE, JANE 4 10/02/1994
□
DOE, JACK 2 08/19/1994
□

19. OVERVIEW OF THE DREAM ACT

20. •Who is the Dream Application for?
•When can it be completed?
•What assistance is available through the
Dream Application?
•AB 131 Dream Act Student Notifications
•Where are the instructions and help for the
application?
20

21. Who is the Dream Application for?
 The California Dream Act Application is for students who
meet the qualifications of AB 540
 An eligible AB 540 student is a student who:
 Attended a CA high school for 3+ years
 Graduated from a CA high school or the equivalent
 Enrolls in an accredited CA college or university
 In case of student without lawful immigration status, filed
an affidavit with institution stating that he/she has filed
an application to legalize status or will file as soon as he
or she is eligible 21

22. AB 540 Students may be:
 Students who are undocumented
 Students who are U.S. citizens, but who are not CA
residents
 Usually dependent students living in the state whose
parents are not CA residents
 In either case, the students must meet the AB 540
criteria on the previous slide
22

23. AB 130
Became effective for the 2012-13 year
Allows students who meet AB 540 criteria to apply for &
receive private scholarships administered by the public
colleges and universities, including
 scholarships funded through private donors
 alumni contributions
 individual departmental efforts
For information about how and when to apply, AB 540
students must contact their financial aid offices 23

24. AB 131
•Became effective January 1, 2013 as part of the 2012-
13 year
• Allows students who meet AB 540 criteria to
 Apply for & receive institutional grants like UC Grant, State
University Grant, Educational Opportunity Program (CSU) and
Educational Opportunity Program & Services (CCC)
 Apply for & receive Board of Governors fee waivers at the
California Community Colleges
 For 2013-14 year - Apply for & receive state financial aid,
including Cal Grants and Chafee Foster Youth Grants for use at24
eligible public and private institutions

25. www.csac.ca.gov 25

26. www.caldreamact.org
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37. Once application is signed and all entries are
correct, the application information will be sent to
all colleges listed on the application
More colleges can be added by reentering the
application and adding the colleges.
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