SharePoint Futures: Microsoft Flow, Powerapps, and 5 steps to Business Process Automation made easy Listen to Joel Oleson open up the latest in the future of SharePoint and Office 365 as we address product gaps. InfoPath is dead, SharePoint Designer is deprecated. We will properly position current SharePoint investments and look at the latest in SharePoint 2016 with Flow, Power Apps, and powerful solutions like Infowise as we look at industry trends and address product gaps to simplifying business automation today.

1. BUSINESS PROCESS AUTOMATION
MADE EASY IN SHAREPOINT AND
OFFICE 365
SHAREPOINT FUTURES: FLOW &
POWERAPPS PLUS 5 STEPS TO
SUCCESS
JOEL OLESON
DIRECTOR OF BUSINESS DEVELOPMENT
KONICA MINOLTA BUSINESS SOLUTIONS
GARRET CURTIS
SHAREPOINT DEVELOPER
INFOWISE SOLUTIONS

2. Your Tour Guide:
SharePoint Joel
@joeloleson
collabshow.com
Travelingepic.com

3. AGENDA
SHAREPOINT 2016 & OFFICE 365: CURRENT STATE OF WORKFLOW & FORMS
• FLOW
• POWERAPPS
5 STEPS TO SUCCESSFUL EFFORTLESS BUSINESS PROCESSES
1. IDENTIFY LOW HANGING FRUIT
2. THEN FOCUS ON THINGS THAT MATTER: RISK & COMPLIANCE
3. ANALYZE “AS IS” BUSINESS PROCESSES
4. YOU HAVE TO WALK IN THE SHOES - USER EXPERIENCE
5. SOLUTION MAY BE MORE SIMPLE THAN YOU THINK
INFOWISE SOLUTION DEMO

4. SHAREPOINT 2016 + MS WORKFLOW
FUTURES

7. SP2016 & O365 - FORMS AND WORKFLOW
STORY…
• INFOPATH 2013 AND SHAREPOINT
DESIGNER 2013 WILL BE THE LAST
VERSIONS OF THOSE PRODUCTS.
• INFOPATH FORMS SERVICES IS
INCLUDED IN SHAREPOINT 2016
• INFOPATH FORMS SERVICES ON OFFICE
365 STILL SUPPORTED
• INFOPATH 2013 & SHAREPOINT
DESIGNER 2013 LIFECYCLE IS
SUPPORTED UNTIL 2026.
https://www.youtube.com/watch?v=9SH8FJ4f59I

8. HAS THE FORMS/WORKFLOW STORY CHANGED IN
2016?
• NOT YET… STILL HAS:
• WORKFLOW MANAGER 1.0
• MANY ATTEMPS AT ADDRESSING THIS…
• FOSL
• EXCEL & WORD FORMS
• ACCESS SERVICES
NEXT UP…. (In Public Preview)
The Focus is on Getting contextual Apps
where you work…
Microsoft Flow - making it easy to
mash-up two or more different
services. (Cloud workflow designer.)
Cloud first.
https://flow.microsoft.com/
PowerApps – create and use robust
business applications. Creating and
exposing data to devices. Designed for
mobile.
https://powerapps.microsoft.com/

9. WORKFLOW ON THE FLY WITH FLOW
If new member is added to MailChimp,
Then get approval email to add to VIP SharePoint Online
https://flow.microsoft.com/en-us/blog/sharepoint-and-
flow/
Microsoft Flow is a new workflow tool that enables business
users to create automation to receive notifications, synchronize
files, and get data between your favorite apps and services, be
it on premise or in the cloud.

10. FLOW MOST
POPULAR
35+ DIFFERENT
SERVICES

11. FLOW: DO MORE…
• WORK LESS, DO MORE
• CREATE AUTOMATED
WORKFLOWS BETWEEN YOUR
FAVORITE APPS AND
SERVICES TO GET
NOTIFICATIONS,
SYNCHRONIZE FILES,
COLLECT DATA, AND MORE.

12. FLOW.MICROSOFT.COM

13. • HTTPS://WWW.YOUTUBE.COM/WATCH?V=X8TGKBXMMPG

14. FLOW INTEGRATION WITH SHAREPOINT
FUTURE OF THE SHAREPOINT INTEGRATION
• READ SUPPORT FOR SHAREPOINT (CURRENT)
• ADDING READ/WRITE SUPPORT FOR PERSON AND TAXONOMY COLUMN TYPES
• ENABLING LOOK UP OF MULTI-VALUE PROPERTIES SUCH AS SINGLE-CHOICE,
MULTIPLE-CHOICE, AND LOOKUP COLUMNS
• ADDING WAYS TO LEVERAGE YOUR EXISTING SHAREPOINT WORKFLOWS IN
MICROSOFT FLOW.
• HTTP://FLOW.MICROSOFT.COM/SEARCH/?Q=SHAREPOINT - SHAREPOINT FOCUSED
FLOW TEMPLATES.

15. INTRODUCING POWERAPPS
1) NOT ENOUGH SKILLED MOBILE DEVELOPERS. GARTNER
PREDICTS, “THROUGH 2017, THE MARKET DEMAND FOR MOBILE APP
DEVELOPMENT SERVICES WILL GROW AT LEAST FIVE TIMES FASTER THAN
INTERNAL IT ORGANIZATION CAPACITY TO DELIVER THEM.*” THERE
SIMPLY AREN’T ENOUGH SKILLED DEVELOPERS TO KEEP UP WITH
DEMAND FOR BUSINESS APP SCENARIOS.
2) BUSINESS DATA PROLIFERATION. BUSINESS DATA HAS PROLIFERATED
SPANNING ON PREMISES SYSTEMS AND BEYOND THE FIREWALL TO
SAAS CLOUDS. WITH DATA STORED IN MANY SYSTEMS, IT IS
DIFFICULT TO CONNECT TO AND CONSUME RELATED DATA
FROM WITHIN AN APP.
3) IT AGILITY AND APP SHARING. MOBILE APP DISTRIBUTION
TYPICALLY HAPPENS THROUGH APP STORES, OR THROUGH
MOBILE DEVICE MANAGEMENT, GOVERNED BY IT. THIS CREATES
INHERENT FRICTION IN GETTING APPS ONTO EMPLOYEE PHONES.
PowerApps is an enterprise service for innovators everywhere to connect, create and share business
apps with your team on any device in minutes. And PowerApps helps anyone in your organization
unlock new business agility.

16. A primary use case for
the service is to allow
business users to
develop these
applications by dragging
and dropping controls
and data sources onto a
form-based user
interface

17. INTELLIGENT SHAREPOINT WITH POWERAPPS

18. SHAREPOINT FRAMEWORK AND WORKBENCH
GULP
Task & Build for repetitive tasks
Automate minification, compression
and more with plugins
YEOMAN
SharePoint
Framework entirely
javascript-based.
Yeoman is a set of
scaffolding
templates
SharePoint Workbench:
Test Web Parts or
Applications without a
connection to any server

19. 5 SIMPLE STEPS TO EFFORTLESS
WORKFLOW

22. MK Strupe “Architecture of an Adaptive BPM Platform”
#1 – START WITH THE “EASY” LOW HANGING
FRUIT
• Vacation Request form
• Time Card
• HR Onboarding
• New Employee Forms
• Document Policies
• Training + verification

23. WORKFLOWS THAT REQUIRE SIGNATURES?
• WHAT DOES YOUR APPROVAL
PROCESSES LOOK LIKE TODAY?

24. 2. ANALYZE EXISTING BUSINESS PROCESSES
Process
Defining
and
Modeling
Workflow
Automation
Process
Management
and Analysis
Process
Optimization
Reporting

25. DON’T GET: ANALYSIS PARALYSIS

26. 3. ASSESS RISK
• DO YOU SEE ANY EXISTING RISKS IN YOUR PROCESSES
TODAY?
• MANUAL/PAPER PROCESSES
• FAXING, SCANNING, EMAILING, COMMUNICATIONS

27. 4. WALK A DOCUMENT THROUGH THE
PROCESS

28. UNDERSTAND & MAP BIZ PROCESSES
http://www.omoli.com/
ILLUSTRATION BY ERIC CASH/RETROREPS.COM

29. YOU HAVE TO BE WILLING TO TRYING NEW
THINGS…

30. SOLUTIONS MAY BE MORE SIMPLE THAN YOU
THINK…

31. 5. TALK TO YOUR USERS/GATHER FEEDBACK:
SOMETIMES IT MAY SOUND BETTER THAN IT
IS

32. UAT: RELEASE PROCESS REALITY
CHECK

33. INTRODUCING INFOWISE…

34. INFOWISE
ULTIMATE FORMS
Smart Print
Smart Action
Color Choice
Voting
Smart Chart
Smart List
Smart Alert
Associated Items
Connected Lookup

35. Infowisesolutions.com
info@infowisesolutions.com