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Reform of Federal Policies Related to
Grants & Cooperative Agreements

June 14, 2013
Presented to:
Minnesota Northstar Grant Professionals Association
By
Jo Miller, GPC
J. Miller & Associates, Inc.
Jmiller@JMGrants.com

Jo Miller, GPC Jmiller@JMGrants.com

1
1999 - Public Law 106 – 107
Federal Financial Assistance Management Improvement Act

• Effectiveness & Performance
• Simplify applications &
reporting
• Improve delivery of services
• Facilitate greater
coordination
Jo Miller, GPC Jmiller@JMGrants.com

2
2009 - Executive Order
13520
• Transparency & Public Participation
• Accountability & Coordination
• Focus on Contractors & working with
State and Local Stakeholders
• Policy Proposals
Jo Miller, GPC JMiller@JMGrants.com

3
2010- Government Accountability
& Transparency Board

Jo Miller, GPC JMiller@JMGrants.com

4
2011 Digital Government
• Enable access to high-quality digital
government information and services any
time anywhere on any device.
• Government adjusts to digital world
• Unlock the power of government data to spur
innovation and improve quality of services
Jo Miller, GPC JMiller@JMGrants.com

5
Technology Makes a
Difference
• Speed of Digital
Information

Jo Miller, GPC JMiller@JMGrants.com

6
2012 - 21st - Century
Government

• Efficient
• Transparent
• Creative
Jo Miller, GPC JMiller@JMGrants.com

7
System for Award Management

Jo Miller, GPC JMiller@JMGrants.com

8
2012 Advance Notice of Proposed
Guidance

$600 Billion in
Grants &
Cooperative
Agreements
Annually

Jo Miller, GPC JMiller@JMGrants.com

9
2013 - Proposed Rule

Jo Miller, GPC JMiller@JMGrants.com

10
Federal Reform for Grants
Reform of Federal Policies Relating
to Grants and Cooperative
Agreements; Cost Principles and
Administrative Requirements
(Including Single Audit Act)
Jo Miller, GPC JMiller@JMGrants.com

11
Strong Controls,
Better Outcomes

Jo Miller, GPC JMiller@JMGrants.com

12
Guidance Targets Risk &
Minimizes Burden
Revised Guidance in OMB
Circulars

• Overlapping Complex
Guidance
• Inefficient Use of
Oversight Resources

Jo Miller, GPC JMiller@JMGrants.com

13
Combine 8 into 1
• Administrative Requirements

– A-102, Grants and Cooperative Agreements with State and Local Governments
– A-110, Uniform Administrative Requirements for Grants and Other Agreements
with Institutions of Higher Education, Hospitals and Other Non-Profit
Organizations
– A-89, Catalog of Federal Domestic Assistance

• Cost Principles

– A-21, Cost Principles for Educational Institutions
– A-87, Cost Principles for State, Local and Indian Tribal Governments
– A-122, Cost Principles for Non-Profit Organizations

• Audit Requirements

– A-133, Audits of States, Local Governments and Non-Profit Organizations
– A-50, Audit Follow-up
Jo Miller, GPC JMiller@JMGrants.com

14
Revised Guidance on OMB Circulars
Return on Investment
• Reduced burden through clear guidance
• Reallocated Audit Resources
• Robust comprehensive guidance for grants
community

Jo Miller, GPC JMiller@JMGrants.com

15
Universally Standardized Grants
Business Process

Data Collections Streamlined

Jo Miller, GPC JMiller@JMGrants.com

16
Universally Standardized Grants
Business Process
Data Collections Streamlined Timeline
• June 2013 ~ standardized award notice, closeout
data and certifications
• December 2013~ revised standardized post award
data
• June 2014~ standardized pre award data
• December 2015 ~ any non-standard form approvals
will expire
Jo Miller, GPC JMiller@JMGrants.com

17
Validated Public Financial Data
Public Spending Data Aligned to Core Financial Data
• Lack of control totals to verify accuracy of
spending data and financial data and
accountability to stakeholders
• Lack of high quality information on which to
base program management decisions
• Inability to adequately satisfy requests for
information
Jo Miller, GPC JMiller@JMGrants.com

18
Highly Qualified Personnel
Grants Professionals Are Trained and Certified
• Lack of consistent standards for qualifying
people to perform the grants management
function
• No government-wide core training required of
people performing the grants management
function
Jo Miller, GPC JMiller@JMGrants.com

19
Highly Qualified Personnel
Grants Professionals Are Trained & Certified ROI
• Reduce financial risk of grants
through staff competency
• Consistency across
government
• Leverages work done by
Leading EDGE group
• Standard set of competencies
and core training for grants
managers
Jo Miller, GPC JMiller@JMGrants.com

20
Strong Program Oversight
Reduce Unclean Audit Opinions
• Many major Federal programs receive
repeated “unclean” audit opinions from the
same grantees
• Lack of prompt follow-up actions lead to
unresolved audit findings
• Unresolved audit findings increase the risks to
program integrity
Jo Miller, GPC JMiller@JMGrants.com

21
Strong Program Oversight
Reduce Unclean Audit Opinions ROI

• Stronger Oversight &
Reduced Risks
• Reduce potential for
Improper Payments

Jo Miller, GPC JMiller@JMGrants.com

22
Indicators of Successful Management of
Grant Dollars
Fewer
Unclean
Audit
Options

Fully
Certified
Professional
Workforce

Timely
Grant
Closeout

Jo Miller, GPC JMiller@JMGrants.com

Recipients
Report
Reduced
Burden

Validated
Public
Financial
Data

Measurably
Improved
Outcomes

23
Resources
•
•
•
•
•
•
•
•

Executive Order 13576
Executive Order 13520
GATB
US CFO Council – Reform of Federal Grants Policy
Advanced Notice of Proposed Guidance in Federal Grants
Digital Government
SAM
Grants Management Training

Jo Miller, GPC JMiller@JMGrants.com

24
Questions

Jo Miller, GPC
JMiller@JMGrants.com
@JM_Grants
Jo Miller, GPC JMiller@JMGrants.com

25

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How Will Federal Grant Reform Impact the Grant Professional - DATA Act

  • 1. Reform of Federal Policies Related to Grants & Cooperative Agreements June 14, 2013 Presented to: Minnesota Northstar Grant Professionals Association By Jo Miller, GPC J. Miller & Associates, Inc. Jmiller@JMGrants.com Jo Miller, GPC Jmiller@JMGrants.com 1
  • 2. 1999 - Public Law 106 – 107 Federal Financial Assistance Management Improvement Act • Effectiveness & Performance • Simplify applications & reporting • Improve delivery of services • Facilitate greater coordination Jo Miller, GPC Jmiller@JMGrants.com 2
  • 3. 2009 - Executive Order 13520 • Transparency & Public Participation • Accountability & Coordination • Focus on Contractors & working with State and Local Stakeholders • Policy Proposals Jo Miller, GPC JMiller@JMGrants.com 3
  • 4. 2010- Government Accountability & Transparency Board Jo Miller, GPC JMiller@JMGrants.com 4
  • 5. 2011 Digital Government • Enable access to high-quality digital government information and services any time anywhere on any device. • Government adjusts to digital world • Unlock the power of government data to spur innovation and improve quality of services Jo Miller, GPC JMiller@JMGrants.com 5
  • 6. Technology Makes a Difference • Speed of Digital Information Jo Miller, GPC JMiller@JMGrants.com 6
  • 7. 2012 - 21st - Century Government • Efficient • Transparent • Creative Jo Miller, GPC JMiller@JMGrants.com 7
  • 8. System for Award Management Jo Miller, GPC JMiller@JMGrants.com 8
  • 9. 2012 Advance Notice of Proposed Guidance $600 Billion in Grants & Cooperative Agreements Annually Jo Miller, GPC JMiller@JMGrants.com 9
  • 10. 2013 - Proposed Rule Jo Miller, GPC JMiller@JMGrants.com 10
  • 11. Federal Reform for Grants Reform of Federal Policies Relating to Grants and Cooperative Agreements; Cost Principles and Administrative Requirements (Including Single Audit Act) Jo Miller, GPC JMiller@JMGrants.com 11
  • 12. Strong Controls, Better Outcomes Jo Miller, GPC JMiller@JMGrants.com 12
  • 13. Guidance Targets Risk & Minimizes Burden Revised Guidance in OMB Circulars • Overlapping Complex Guidance • Inefficient Use of Oversight Resources Jo Miller, GPC JMiller@JMGrants.com 13
  • 14. Combine 8 into 1 • Administrative Requirements – A-102, Grants and Cooperative Agreements with State and Local Governments – A-110, Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations – A-89, Catalog of Federal Domestic Assistance • Cost Principles – A-21, Cost Principles for Educational Institutions – A-87, Cost Principles for State, Local and Indian Tribal Governments – A-122, Cost Principles for Non-Profit Organizations • Audit Requirements – A-133, Audits of States, Local Governments and Non-Profit Organizations – A-50, Audit Follow-up Jo Miller, GPC JMiller@JMGrants.com 14
  • 15. Revised Guidance on OMB Circulars Return on Investment • Reduced burden through clear guidance • Reallocated Audit Resources • Robust comprehensive guidance for grants community Jo Miller, GPC JMiller@JMGrants.com 15
  • 16. Universally Standardized Grants Business Process Data Collections Streamlined Jo Miller, GPC JMiller@JMGrants.com 16
  • 17. Universally Standardized Grants Business Process Data Collections Streamlined Timeline • June 2013 ~ standardized award notice, closeout data and certifications • December 2013~ revised standardized post award data • June 2014~ standardized pre award data • December 2015 ~ any non-standard form approvals will expire Jo Miller, GPC JMiller@JMGrants.com 17
  • 18. Validated Public Financial Data Public Spending Data Aligned to Core Financial Data • Lack of control totals to verify accuracy of spending data and financial data and accountability to stakeholders • Lack of high quality information on which to base program management decisions • Inability to adequately satisfy requests for information Jo Miller, GPC JMiller@JMGrants.com 18
  • 19. Highly Qualified Personnel Grants Professionals Are Trained and Certified • Lack of consistent standards for qualifying people to perform the grants management function • No government-wide core training required of people performing the grants management function Jo Miller, GPC JMiller@JMGrants.com 19
  • 20. Highly Qualified Personnel Grants Professionals Are Trained & Certified ROI • Reduce financial risk of grants through staff competency • Consistency across government • Leverages work done by Leading EDGE group • Standard set of competencies and core training for grants managers Jo Miller, GPC JMiller@JMGrants.com 20
  • 21. Strong Program Oversight Reduce Unclean Audit Opinions • Many major Federal programs receive repeated “unclean” audit opinions from the same grantees • Lack of prompt follow-up actions lead to unresolved audit findings • Unresolved audit findings increase the risks to program integrity Jo Miller, GPC JMiller@JMGrants.com 21
  • 22. Strong Program Oversight Reduce Unclean Audit Opinions ROI • Stronger Oversight & Reduced Risks • Reduce potential for Improper Payments Jo Miller, GPC JMiller@JMGrants.com 22
  • 23. Indicators of Successful Management of Grant Dollars Fewer Unclean Audit Options Fully Certified Professional Workforce Timely Grant Closeout Jo Miller, GPC JMiller@JMGrants.com Recipients Report Reduced Burden Validated Public Financial Data Measurably Improved Outcomes 23
  • 24. Resources • • • • • • • • Executive Order 13576 Executive Order 13520 GATB US CFO Council – Reform of Federal Grants Policy Advanced Notice of Proposed Guidance in Federal Grants Digital Government SAM Grants Management Training Jo Miller, GPC JMiller@JMGrants.com 24
  • 25. Questions Jo Miller, GPC JMiller@JMGrants.com @JM_Grants Jo Miller, GPC JMiller@JMGrants.com 25