This is just a presentation on the two year cycle. There are many issues in the presentation.

1. Extreme Weather
Emergency Planning
Continuity of Operations

2. Internal
Response
Plans
Basic response plans focus on incidents
from internal sources or local events
•Medical
•Fire
•Chemical spills or releases
•Bloodborne Pathogens
•Weather
•Power outage
•Confined Space

3. External
response
plans
Accidental incidents from externally
caused events and sources
•Emergency at neighboring facility
•Severe weather
•Natural disasters
•Utility failure, electricity, Gas
•Trucking
•Rail lines
•Airports
•Avian/swine flu – other pandemics

4. Potential Natural Disasters
• Earthquakes
• Flash Floods
• Hurricanes
• Tornadoes
• Energy/utility outages
• Fire hazards

5. Severe Weather
• Designate person to monitor local
weather radar when severe weather is
expected.
• Monitor weather radio, carry FRS
radios with weather channel.
• Different levels of response if
employees work outside.
• Simply coming inside, versus tornado
sheltering.
• Different methods of alerting outside
workers versus inside workers
• What are the plans if you need to
evacuate during a severe storm?
• Be prepared with backup internal
evacuation zones, nearby business
sites, or evacuation transportation
plans.

6. Earthquakes
• On January 17, 1994, San Fernando
Valley, rocked with a 6.7 magnitude
earthquake
• 57 dead, 1,500 people were seriously
injured
• 9,000 homes and businesses without
electricity; 20,000 without gas; more
than 48,500 had little or no water
• 6% of the over 66,546 buildings
severally damaged or destroyed

7. Earthquakes
• Insurance?
• Cell Phones Work?
• Structural Damage
• Continuity of Operations
• Headcount

8. Flood
• Flood Plain Map

10. Lightning
• June 2017
• Pemboke Pines FL
• One construction worker has
died and another was
hospitalized after being struck
by lightning

11. Lightning
• Sep 2016
• Miami FL
• Several units responded and the worker was
hoisted down the building.
• He had to be hoisted after there was a
power outage in the building due to the
storm that knocked out elevator service,
officials said.

12. Reporting and Alerting Emergencies
• How and what warning will be provided through alarm system
• Procedures for sounding alarms in workplace
– Voice communication is acceptable for employers with 10 or fewer
employees

13. Tornadoes
• Violent windstorms
characterized by twisting,
funnel-shaped clouds
• Damage typically results
from high winds and wind-
blown debris
• Typical season is March thru
April, but can occur at any
time, anywhere
• 80 percent occur between
noon and midnight

14. Feb 2017
• Naplate IL
• Pilkington Glass had two
tornado shelter.
• Direct hit by F3 tornado
• No one suffered injuries in
Pilkington factory as result of
tornado.

15. Tornados
• Roanoke IL
• F4
• July 13, 2004
• Parsons Mfr
• The walls of the
shelters were 10
inches thick
• Concrete ceilings
18 inches thick

16. Parsons
• The shelters were constructed of poured concrete,
reinforced with 5/8” rebar

17. May 8, 2003
• The take shelter
signal is sounded at
5:08 p.m.
• All 100 employees
were sheltered by
5:18 p.m.
• An F4 tornado hit the
plant at 5:30 p.m.
• 100 paint shop
employees sought
shelter in the 500-
square-foot, cinder
block canteen.

22. Issue
• “Using a few bathrooms as a shelter
in place location without thinking
about the reality of trying to cram
too many people into too few
bathrooms.
• Also for those areas that may get a
few tornado warning notices even
while sky's are clear but having no
good plan to know when it's time to
move to a shelter.” - Pam S

23. Issue
• “If a headcount coordinator
for a dept calls in their
numbers to the Incident
Commander & says "we got
everyone but Joe is missing."
• Then the plan is to "sweep"
& find Joe but ... no one is
every really sure who is to
"sweep" & ya de ya de ya de
... it is never assigned & how
is the assigned one kept safe,
etc.”
• Susan L

24. Blizzard
• Maine ice storm
• No electricity for 5 weeks.

25. Powerlines hits
• 2005 Springfield

26. Energy Shortage/Utility Outages
• More than 50 million people
affected by blackout in August 2003
• Potential still exist
• Could be caused by
– Increase demand
– Equipment failure, damage, or
line loading
– Rapid growth
– Cutbacks due to conservation
– Renewable programs

27. Issues
• Lack of planning for employees
forced to evacuate during
extreme temperatures.
• Management not having an up
to date list daily, or even hourly,
of employees and their
whereabouts.
• Angeline H

28. Power failures
• Who is responsible for equipment
shutdown and startup? Maintenance,
operators, what if off shift?
• Computer server backup, battery UPS
for transients and switchover time, IT
services needed to bring back on line if
they go down.
• How will you continue business if the
server is located at a different site than
yours?
• Employees will remain in safe areas
until power is restored or released from
the building by senior management.
• Emergency lighting? What about
parking lots at night? Flashlights?
• How are the response teams affected
by lack of power? Air quality? Stored
energy?

29. Backup Electric Generators
Diesel or Natural Gas
Generator backup, fuel sources –issues of supply of
natural gas, propane, versus diesel, what areas of
building covered, and what is generator turn on time.

30. Emergency Crisis Plans
• Develop crisis plan that
addresses each of the
stages of a crisis:
• Prevention and
Mitigation
• Preparedness,
• Response,
• Recovery.

31. Response planning issues
• Exact plans are different for each
site, response team, or business.
• Danger of operation in a vacuum.
• Better to identify ways to prevent
emergencies rather than ways to
respond.
• Personal safety is 1st priority,
employees, community.
• Also plan for Intellectual property,
physical property, environment,
and business continuity.
• Incidents can escalate upwards to,
or down from, City, County, State
and Federal responses.

32. Response Planning Issues
• Questions that determine your own responses
to emergencies
• What risks could trigger the emergency?
• What is the likelihood of the emergency?
• How severe would the emergency be?
• Who would be impacted by the emergency?
• What are the capabilities of your teams?
• Training levels of the team members?
• What kind of and quantity of supplies on hand?
• How much responsibility can your site assume
Vs. contract response out?
• What kind of supplies for sheltering in place?
Food, Water, Sanitary?
• How will the emergency be communicated to
responders, employees, families, community?
• Emergencies rarely happen just the way they
are anticipated, expect combinations of risks at
same time.

33. Emergency Preparedness
Drills
• At Least Annual Emergency
Preparedness Drills
• This is not Just an Emergency
Evacuation…
• but Could Include HAZWOPR
Response
• Must Document Results
• “My experience was they didn't
ever re-visit emergency phone
numbers & just familiarity of
the plan.” – Becky S

34. Plan Evolution
• Multiple levels of Response plans
• Integration of risks through planning and
practice
• Plan on continual updates of plans
• -Contact phone numbers
• -Responsibility and management
changes
• -Facility changes
• -Resource changes
• -Risk changes
• OK to use everyone else’s best practices

35. A - Site level plan
• Localized incident, within site
• Develop responses to internal and
external events using team capabilities
• Table tops and drills with internal teams
• Table tops and drills with
fire/police/EMT’s
• VPP sites are at least this level

36. B - Campus level plan
• Impacts portions of a business campus, neighboring plants,
or industrial complex.
• Develop common responses, escalation plan, and mutual
aid with nearby sites and security.
• Escalation flowchart -Who owns the phone tree?
• Common communications platforms, cell phones, radios,
networks.
• Designated situation room away from operations.
Communications resources?
• Table tops and drills with fire/police/emergency
management.
• Drive changes back to site level.

37. C - Community level plan
• Emergency that involves the entire campus,
industrial area, or surrounding community.
• Tabletops with community services in
attendance. Develop response plans utilizing
their capability and limitations.
• Table tops and drills with nearby businesses.
• Table tops and drills with emergency
management.

38. Outside Resources
• Coordinate response plans with
external services -Know their
capabilities and response times
• Police Department
• Fire Department
• Ambulance, EMT, paramedic, hospital
• Public water supply authority
• Public health authority
• Hazardous waste handler
• Weather service
• Local media
• Neighboring facilities
• Local emergency government
• Incident Command

39. Incident Escalation Flowchart
Site Incident
Site Response
Teams
Escalate to
Campus Level
Escalate to
Corporate /
community
Level
Outside Services
Outside Services
Outside Services,
Emergency Gov.
done
Community
Incident

40. Plan to stay in business
• Keep Informed - Know what kinds of emergencies might
affect your company. (Perform risk assessment)
• Communications - Ability to communicate with your
employees and co-workers before, during, and after an
emergency. Website, email alert, call-in voice recording.
Designate an out of town phone number where employees
can leave an “I’m Okay’ message.
• Emergency Supplies - Think first about the basics of
survival: fresh water, food, clean air and warmth. Think
short and long term.
• Deciding to stay or go - Shelter-in-place or evacuate, plan
for both possibilities. Use common sense, monitor
radio/TV for official instructions. Designate evacuation
zones nearby and also further away. Coordinate with other
sites or tenants to avoid confusion and gridlock.

41. Continuity Planning
• Carefully assess how your company functions, both
internally and externally. Include suppliers and
customers in your planning
• Carefully assess to determine which staff, materials,
procedures and equipment are absolutely
necessary to keep the business operating.
• Identify your suppliers, shippers, resources and
other businesses you must interact with on a daily
basis.
• Plan what you will do if your building, plant or store
is not accessible. This type of planning is often
referred to as a continuity of operations plan, or
COOP, and includes all facets of your business.
• Plan for payroll continuity.
• Define crisis management procedures and
individual responsibilities in advance.
• Coordinate with others. Neighboring plants,
suppliers, vendors, shippers
• Review your emergency plans annually.

42. Integrate NIMS into your response plans
• NIMS – National Incident Management System
• Federal standard for all emergencies, stems from
the NRF - National Response Framework.
• Fire, police, state and federal agencies,
emergency government all use NIMS as an
incident framework.
• ICS, – Incident Command System, is a
standardized organization structure that:
• -Establishes a line of authority
• -Standard organizational structure
• -Common terminology
• -Common procedures to be followed in
response to an incident.

43. ICS with Private Sector Representatives
Operations
Section
Planning
Section
Logistics
Section
Finance
Administration
Section
Safety
Officer
Liason
Section
Public
Information
Section
Incident
Command
Emergency
Operations
Center
Joint
Information
Center
P
P
P
P

44. July 2015
• A Santa Fe jury awarded a $165.5 million
verdict Friday in connection with a triple-fatal
crash west of Las Cruces.
• Fedex driver had been taking medication for
sleeping problems related to late-night driving
and was driving about 65 mph when she
slammed into the rear of the young mother’s
truck.
• “FedEx Ground had no safety program, no
safety manual for danger zone driving nor
fatigue,”
Midnight and 6 a.m. — otherwise
known in the trucking industry as
the “danger zone,” when accidents
are seven times more likely to
occur

45. Driving Company Cars or Taking Calls
• Zurich is seeing large increase in
lawsuits

46. Ice or snow
• Slow down. Bridges and overpasses freeze first,
so take it slow and avoid sudden changes in
speed or direction.
• Keep windows clear.
• Visibility is crucial, especially in bad weather.
• Turn on the wipers and crank up the defroster, if
necessary.
• Also make sure that all items are removed from
the back window area.
• If you're still having trouble seeing, carefully pull
over to a safe location at the side of the road.
• Brake cautiously.
• Abrupt braking can cause lock-up and loss of
steering control.
• If you have anti-lock brakes, apply constant, firm
pressure to the pedal.
• Resist the urge to 'floor it.’
• If you get stuck in snow, straighten the wheels
and accelerate slowly.
• Avoid spinning the tires.
• Use sand or blocks under the drive wheels.

47. Rain
• Turn on wipers. Yes, it's obvious, but
remember to keep them
maintained. Wipers should be
replaced every six to twelve months
for optimal performance.
• Use headlights. Visibility is usually
compromised in rainy conditions.
Headlights can help.
• Keep windows clear. The defroster
or air conditioner may help keep
windows and mirrors clear.
• Be patient. Take it slower than
normal. Wet pavement may cause
loss of traction and lead to sliding or
hydroplaning.
• Go around. Never cross a flooded
roadway, because it's tough to tell
how deep the water is. Take the
time to find an alternate route. The
last thing you want is to get caught
in a flash flood.
• Turn off cruise control. When roads
are wet it is best to allow the driver
to control speed and react to
conditions.

48. Fog
• Turn on the low beams. Day or
night, headlights should be on
and set to low beam.
• Wait it out. If you're having
trouble seeing, safely pull over
to the right side - well out of the
traffic lane - and turn on your
emergency flashers. Wait until
visibility improves before
continuing.

49. High Winds
• Look out. Keep an eye out for
flying debris. And use extra
caution near trailers, vans, or
vehicles carrying lightweight
cargo.
• Some cars shouldn't be driven.
It's best not to drive a trailer,
van, or other 'high-profile'
vehicle (autos with high centers
of gravity like SUVs and trucks)
in high winds

50. Severe Thunderstorms
• Turn on headlights and wipers.
• Listen to the radio. Tune into a
local weather station for storm
and traffic updates.

51. Hailstorm
• Find shelter. Take cover by
pulling over under an overpass
or bridge.

52. All Weather Safety
• Buckle up. Every trip, every time.
• Focus on your destination and avoid distractions.
• Pack and store an emergency kit in your trunk or cargo area
with items you could use in the event of a roadside
situation.