Overview of what's new in SharePoint 2016 on-premises for a business and technical audience, especially in the Canadian federal government sector where cloud-based services and capabilities are not currently widely accessible or in use.

1. SharePoint 2016 – What’s New and
What Matters
A Tour of the New Features of
SharePoint 2016

2. • Intro
• For End Users
• For IT Pros
• For Architects
• Resources
Agenda
SharePoint 2016 – What’s New and What Matters

3. • SharePoint / .NET solution and technical architect
• Over 20 years experience developing business
solutions for private industry & government
• Recent clients include StatCan, HoC, Justice,
NRC, NSERC, DFAIT, CFPSA, MCC, OSFI
• Specialize in Microsoft technologies
• Speaker at user groups and conferences
About Me
SharePoint 2016 – What’s New and What Matters

4. • CloudShare – Environments Made Easy
• http://www.cloudshare.com/
Thank you to my sponsor
SharePoint 2016 – What’s New and What Matters

5. SharePoint 2016 enhancements are in three pillars:
• Experiences
• Infrastructure
• Compliance
With a focus on two product areas:
• Intranet portals
• Core collaboration
Overview
SharePoint 2016 – What’s New and What Matters

6. • RTM Mar 14 download available
• Future of SharePoint – Official product launch
event May 4
• TechNet and MSDN documentation is a work in-
progress
 Some gaps, eg Boundaries and Requirements articles
Overview
SharePoint 2016 – What’s New and What Matters

7. • SharePoint 2016 is born “cloud-first”
• Product is largely SharePoint Online (O365) ported
to on-premises
• Battle-tested by millions of O365 customers
• 2016 most solid RTM of any SharePoint version
Overview
SharePoint 2016 – What’s New and What Matters

8. Surprisingly, no mention of:
• App model
• Social
• Yammer
All features and capabilities that were prominent in
SharePoint 2013 release announcement
Overview
SharePoint 2016 – What’s New and What Matters

9. • Core user experience is essentially the same
 UX stability is a positive compared to disruption 2007->2010
and 2010->2013
• Simpler navigation and commands
 New menu for site libraries: New, Upload, Sync, Share
 Keyboard shortcuts Alt+N,E,U,M,S,Y
 Hybrid App Launcher (waffle)
• Durable links
 Requires Office Online Server
 Only works with Office documents
What’s New for End Users
SharePoint 2016 – What’s New and What Matters

10. • DEMO
What’s New for End Users
SharePoint 2016 – What’s New and What Matters

11. • Increased file upload size
 No explicit limit but 10 GB max recommended
• Special characters now permitted in filenames:
 &, ~, {, }, GUID, leading dot, longer than 128 characters
• Preview image & videos inline in document library
• Modest improvements to mobile / touch UX
• Pin sites to One Drive for Business Sites menu
• Tags and notes are deprecated
 Users can’t create them
 Admins can export them to a zip file
What’s New for End Users
SharePoint 2016 – What’s New and What Matters

12. • DEMO
What’s New for End Users
SharePoint 2016 – What’s New and What Matters

13. • Document retention policy improvements, including
integration with One Drive for Business sites
• Item view limit threshold
 Limit is the same, 5,000 item
 SharePoint can automatically manage column indices
(default) which effectively prevents end users from receiving
errors about item limits
 Technical improvements reduce / eliminate SQL row lock
escalation to table lock
What’s New for End Users
SharePoint 2016 – What’s New and What Matters

14. • Hardware requirements same as in SP2013
• Software requirements updated
• Key boundary and limit increases
• MinRoles standardizes where services run
• Zero downtime patching
• Fast site collection creation
 Uses prep’ed template
What’s New for IT Pros
SharePoint 2016 – What’s New and What Matters

15. Hardware requirements (same as SP2013):
• RAM: 12-16GB
• CPU: 4 Cores
• Disk: 80GB system drive
Software requirements (updated):
• Windows Server 2012 R2 or 2016
• SQL Server 2014 SP1 or 2016
What’s New for IT Pros – Hardware & Software
SharePoint 2016 – What’s New and What Matters

16. What’s New for IT Pros – Boundaries & Limits
SharePoint 2016 – What’s New and What Matters
Boundary / Limit SP2016 SP2013
Max File Size 10 GB default
Unlimited max
250 MB default
2 GB max
Site Collections per Content Database 100,000 2,000 default
5,000/10,000 max
Content Database Multi-TBs general 200 GB general
4 TB high perf.
Indexed Items per Search Service 500 million 100/250 million

17. • Enforces topology best practices in farm config
• Services are auto-started and health monitored
• 4 servers required to be compliant:
 Front-end
 Application
 Distributed cache
 Search
 SQL (5th server or optionally combine with one of above)
• Office Online Server (was Office Web Apps)
 Separate server
What’s New for IT Pros – MinRoles
SharePoint 2016 – What’s New and What Matters

18. • High Availability requires 10-12 servers minimum!
• Single-server dev/test farm requires separate
install of SQL Server (same or separate server)
• SQL Express no longer supported
• Less then 4 servers for farm?
 Use Custom role, but
 Lose benefit of config-enforced best practices
What’s New for IT Pros – MinRoles
SharePoint 2016 – What’s New and What Matters

19. • Comparison of topology approach
• Credit: Vlad Catrinescu on Channel 9
What’s New for IT Pros – MinRoles
SharePoint 2016 – What’s New and What Matters
MinRole (SharePoint 2016) Streamlined (SharePoint 2013)
Enforced by farm config Guidance / convention
Service app load balancer always
prefers local service instance, if
available
Service app load balancer treated all
servers running the required service
equally
Small number of topology scenarios Many different topology scenario
Deployment is simpler Deployment is more complex
Scaling is simpler Scaling is more complex

20. • SP2013 Streamlined Topology undesirable server hop
• Credit: Vlad Catrinescu on Channel 9
What’s New for IT Pros – MinRoles
SharePoint 2016 – What’s New and What Matters

21. • Demo
 Monitoring of services
What’s New for IT Pros – MinRoles
SharePoint 2016 – What’s New and What Matters

22. What is zero downtime patching?
• Patch farm binaries + update DB with PSConfig
 SP2013 sites not available when DB schema updating
• Update functions extensively re-written
• Eliminating need for service outages
• Enables three 9s SLA (99.9% uptime)
• Patches will be much smaller targeted packages
 Microsoft claims / promises, no public patches available now
• Requires MinRole with high availability
What’s New for IT Pros – Patching
SharePoint 2016 – What’s New and What Matters

23. • No changes in licensing for service offering, ie
Standard CAL 2013 = 2016 and Enterprise CAL
2013 = 2016
• TLS 1.2 default for SSL connection encryption
• Data Loss Prevention
• Migration no Upgrade (same as for 2013)
What’s New for Architects
SharePoint 2016 – What’s New and What Matters

24. • No more SharePoint Foundation
• Design tools – No new version
 SharePoint Designer 2013
 InfoPath 2013
What’s New for Architects
SharePoint 2016 – What’s New and What Matters

25. • Protect sensitive information
 Personally identifying, financial, health, etc
• Find and restrict access
 Find step is search-based
• Policy tips and emails provide user education
• Author custom policies
 Combination of regex pattern matching and other tools
 Define in XML config and upload to farm
What’s New for Architects – Data Loss Prevention
SharePoint 2016 – What’s New and What Matters

26. • Demo
 Create DLP policy instance
• Demo
 Show snaps of item policy warning
What’s New for Architects – Data Loss Prevention
SharePoint 2016 – What’s New and What Matters

27. • Migrate to new farm, no in-place farm upgrade
 Same as SP2013
• Immediate site collection upgrade
 Content database and site collection both upgrade on attach
• Defer site collection upgrade
 Site collection remains in SP2013 mode until explicit upgrade
 Can’t create new site collection in SP2013 mode
• First Run / Browse Upgrade
 Site collection upgrades when first user browses to it
 Approach used in SharePoint Online / Office 365
What’s New for Architects – Migration
SharePoint 2016 – What’s New and What Matters

28. • Identity Management
 Active Directory Import is the default
 Microsoft Identity Manager 2016
 No more Forefront Identity Manager
• Project Server is a native component of SP2016
 But with separate licence
• BI features require SQL Server 2016
 But SQL Server 2016 is only RC2 not RTM yet
What’s New for Architects
SharePoint 2016 – What’s New and What Matters

29. • Office Graph and Office Delve are not on-premises
• Cloud Hybrid Search Service App
 Fully integrated results ranking for on premises and cloud
content
• Hybrid User Profile
 Fully integrated cloud user profiles for both cloud and on
premises users
• Hybrid One Drive for Business
 Seamlessly redirect users to cloud or on-premises version
based on audience targeting
What’s New for Hybrid
SharePoint 2016 – What’s New and What Matters

30. • Hybrid App Launcher is Extensible
• Team site gestures are aggregated from cloud and
on-premises
• Followed, recent and recommended sites
What’s New for Hybrid
SharePoint 2016 – What’s New and What Matters

31. • Read more about new features
• Play with cloud VM, eg Azure, CloudShare, etc
• Attend Future of SharePoint event on May 4
• Test existing farm solutions, apps and client-side
code solutions
• Migrate!
Next Steps with SharePoint 2016
SharePoint 2016 – What’s New and What Matters

32. • New and improved features in SharePoint Server
2016 (TechNet)
• What's deprecated or removed from SharePoint
Server 2016 (TechNet)
• Service offering by license type (Standard vs
Enterprise) (TechNet)
• Unveiling SharePoint 2016, webinar with Bill Baer
Resources – Microsoft
SharePoint 2016 – What’s New and What Matters

33. Vlad Catrinescu blog and webinars:
• What’s New in SharePoint 2016 for IT
Professionals
• What’s New in SharePoint 2016 for Business
Users
• SharePoint 2016 Frequently Asked Questions
Resources – Community
SharePoint 2016 – What’s New and What Matters

34. • John Calvert, Chief Architect
• Software Craft, Inc.
• john at softwarecraft dot ca
• softwarecraft dot ca
• at softwarecraft99
Contact Me
SharePoint 2016 – What’s New and What Matters