How IMEC deployed Office 365 and SharePoint Online together with RealDolmen to facilitate collaboration within the organization and with partners and customers

1. IMEC SHARE
INNOVATE, COLLABORATE AND EXCEL
FRANCIS BRUYNSEELS
JORIS POELMANS
Share

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© IMEC 2014
Francis Bruynseels
Director Operations Smart Systems and Energy Technology
E-mail: Francis.Bruynseels@imec.be
IMEC – ASPIRE INVENT ACHIEVE
Mail address: Kapeldreef 75 – B-3001 Leuven – Belgium
www.imec.be

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© IMEC 2014
#Name: Joris Poelmans #Function: Principal Consultant
#Email:joris.poelmans@realdolmen.com #Twitter: jopxtwits
#Blog: jopx.blogspot.com
#Slideshare: www.slideshare.net/jplq631
Company: www.realdolmen.com

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© IMEC 2014
AGENDA
imec company presentation
▸History and mission
▸Our business
Our journey from the collaboration of today
towards a new way of collaborating
Beyond deployment

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© IMEC 2014
HISTORY
 Established by state government of Flanders in 1984
 Independent non-profit organization
 Worldwide reach
 Initial investment: 62M€
 Initial staff: ~70

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© IMEC 2014
MISSION
 World-leading research in nanoelectronics
 Scientific knowledge with innovative power of global partnerships in ICT, healthcare and energy
 Industry-relevant technology solutions
 International top talent in a unique high-tech environment committed to provide building blocks for a better life in
a sustainable society

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© IMEC 2014
2013 IN NUMBERS
 Imec’s staff has grown to 2,086 people
 Of these, 383 are residents - visiting researchers from partner companies & institutes
 And 289 are PhD researchers
 Our staff represents 71 nationalities
 The average age is 40 years

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© IMEC 2014
NATIONALITIES 01/01/2014:
▸ 2,086 people PR + NPR
▸ 1, 142 Belgians & 156 Dutch
▸ 71 nationalities
PR = payroll NPR =non payroll

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© IMEC 2014
IMEC INTHE WORLD
office USA San
Francisco
Belgium
Leuven
The Netherlands
Eindhoven
China
Shanghai Office Japan
Tokyo
Taiwan
Hsinchu
India
Bangalore

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© IMEC 2014
STATE-OF-THE-ART RESEARCH FACILITIES
300mm
pilot line
450mm
ready
200mm
pilot line
Nano
biolabs
NERF
lab
Organic
solar cell
line
Silicon
solar cell
line

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© IMEC 2014
RESEARCH PROGRAMS
HETEROGENEOUS
INTEGRATION
ELECTRONICS FOR
HEALTHCARE
& LIFE STYLE
WIRELESS
COMMUNICATION
IMAGE SENSORS &
VISION SYSTEMS
ENERGY SENSOR
SYSTEMS
FLEXIBLE
ELECTRONICS
APPLICATION
DRIVENRESEARCH
TECHNOLOGY
DRIVENRESEARCH
MEMS SENSOR PHOTONICS
CORE CMOS
LITHOGRAPHY DEVICES INTERCONNECTS

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© IMEC 2014
RESEARCH PROGRAMS
FOR FULL INDUSTRY ECO SYSTEM
LamRESEARCH

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© IMEC 2014
A SAMPLE OFTHE FLEMISH PARTNERS

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Services
TrainingSpin-offs
Technology
Transfer
&
licenses
Joint R&D
Prototyping
LVM
WHATWE OFFER

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© IMEC 2014
FLEXIBLE COLLABORATION MODELS
Generic Building Blocks
Pre Competitive
Shared IP
Shared Risk/Cost
Specifications based projects
Proprietary IP
Full Cost
including LVM/Tech Transfer
Development
Project
imec - single
Collaborative
research
imec - manyProgram
Partner
A
Partner
B
Partner
C
Partner
D
Partner
E
Project Partner

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© IMEC 2014
COLLABORATION TODAY
Email
Phone
Video conference Databases
FTP
WebEx
Partner website
Local storage
Remote storage
...
@office
@home
@abroad
Partner
resident
imec employee
Meetings
Paper

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© IMEC 2014
COLLABORATE AND EXCEL
High demand for more collaboration support
▸Intra Leuven HQ
▸Worldwide (imec offices, partner offices,...)
▸Between imec employees and partners
▸Any-X (place, time, device, person,...)
▸User oriented
New technology introduction with a high
attention for change management

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© IMEC 2014
COLLABORATE AND EXCEL
imec share

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© IMEC 2014
DEPLOYMENT OF IMEC SHARE
Collaboration between ICT and TU
▸RealDolmen consultancy
▸Iterative incremental approach
▸Core team
▸Identify and share best practices

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© IMEC 2014
DEPLOYMENT OF IMEC SHARE
Started with a pilot
▸Project Management Information System
- Centralize project information
- Facilitate project communication and collaboration
- Automate project processes
▸Driven by the core teamTU members
▸Build up knowledge to foster future projects

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© IMEC 2014
STATUSTODAY imec share
PilotDeployed
Scheduled Deployment

22. CLOUD
PRODUCTIVITY
SOLUTION
How do I provide an environment
which scales as my organization
grows?
How can I provide my employees
the best productivity tools?
How can I enable teamwork, even if
across the globe?
Interoperability
Documents Sites Social
How do I ensure compliance?
VoiceEmail Apps
Insights

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© IMEC 2014
2012 2013 2014
NEW OFFICE DEPLOYMENT

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© IMEC 2014
Deployment is not enough
Training alone is not working
Driving adoption is hard and it takes time

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© IMEC 2014
DRIVING SUSTAINABLE ADOPTION
IN 4 STEPS

26. Work closely with business
Translate technology into business value
Map capabilities into a solution

27. Common
requirements
Work packages
SCENARIOS @IMEC

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© IMEC 2014

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© IMEC 2014
DRIVING SUSTAINABLE ADOPTION
IN 4 STEPS

30. Focus on the user experience
Make the solution belong to users
Ask people about areas for improvements

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© IMEC 2014
FOCUS ONTHE USER EXPERIENCE
Unified communications platform

32. Identify “low hanging fruits” to begin with
Keep it simple to avoid overwhelming people
Get the right team for your pilot

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© IMEC 2014
DRIVING SUSTAINABLE ADOPTION
IN 4 STEPS

34. “Adoption is not something that can be mandated.
Adoption occurs when users decide for themselves that
the solution provides them with a net benefit.”
- Socialtext white paper
http://www.socialtext.com/solutions/wp_implementation.php

35. Build a core team of champions
Show people what’s in it for them
Leverage sponsors and early adopters

36. Deliver simple and engaging training
One size doesn’t fit all
Bring people together

39. Communications planning does not end at
solution launch
Align communication channel with intent
Be authentic, communicate goals and
timeline

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© IMEC 2014
DRIVING ADOPTION IN 4 STEPS

41. No one size fits all
Make it scalable to leverage capabilities
Not engraved in stone

42. Collaborative governance
No governance without user adoption
True empowerment

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© IMEC 2014
GOVERNANCETOOLSET
ManageabilityFlexibility

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© IMEC 2014
WHATWE DID NOTTALK ABOUT

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© IMEC 2014