1. Auditon Actors & Dancers
Vocals, Musicians,
Process
CONFIDENTIAL AND LEGALLY PRIVILEGED INFORMATION PROPERTY OF POTENTIAL CHURCH, OFFICE OF PASTOR RICKY GARCIA

2. Contents From A-C?
A. Pre Audition
B. Night of Audition
C. Follow- Up Process
& everything else in between
CONFIDENTIAL AND LEGALLY PRIVILEGED INFORMATION PROPERTY OF POTENTIAL CHURCH, OFFICE OF PASTOR RICKY GARCIA

3. pre audition
• word of mouth - leverage who we already have on the team to
spread the news of upcoming auditions
• lobby presence- audition team/ worship team in lobby
• connect center flyers - have flyers for upcoming audition dates at
connect center 2-3 weeks in advance
• stage push- occasional stage push (when possible)
• call all people that have submitted “THE CARD” or expressed
interest and schedule them for audition
CONFIDENTIAL AND LEGALLY PRIVILEGED INFORMATION PROPERTY OF POTENTIAL CHURCH, OFFICE OF PASTOR RICKY GARCIA

4. whats the point?
• vision: to partner with ‘creatives’ in reaching their God potential.
• mission: discover the talent God has given you, and partner with
you in taking your next step in volunteering in the ministry.
CONFIDENTIAL AND LEGALLY PRIVILEGED INFORMATION PROPERTY OF POTENTIAL CHURCH, OFFICE OF PASTOR RICKY GARCIA

5. night of audition
• Creative Connect Center(outside of rm 126) - Registration/Sign-in/
Application
• Host team - Gets each person signed in - walks each person in and out of
audition - reiterates follow up process / on small white board - write each
audition name and record on camera before each audition for recording
purpose
• Organizers(2)- Pre Audition calls scheduling everything that leads up to
audition night/ initial and last follow up ( 7 Day follow up period )
• Communicators - diverse set of volunteers that ask questions and get to
know the person auditioning
• Sound - make sure that the mic is ready, and if any instruments need to be
set up
• Set up list:
2 computers with camera (sign in table)
1 white board and black marker (for recording)
thank you/follow up hand out card (to give each person as they walk out)
Pens for communicator (to record answers)
CONFIDENTIAL AND LEGALLY PRIVILEGED INFORMATION PROPERTY OF POTENTIAL CHURCH, OFFICE OF PASTOR RICKY GARCIA

6. mock schedule
• 6:30PM -Connect Center opens- Fill out electronic application
• 7:00PM - Round up - thanking them for coming out vision casting/ethos sharing
• 7:10PM Auditions begin (all hands on deck:backstage,organizers, judges)
• 7:45PM - Auditions end
• 8:00PM - envelopes say hey thanks for auditioning you will be contacted within the
next 7 days but in case your not contact allison.llerena@potentialchurch
CONFIDENTIAL AND LEGALLY PRIVILEGED INFORMATION PROPERTY OF POTENTIAL CHURCH, OFFICE OF PASTOR RICKY GARCIA

7. sign in process
• Each person is to arrive between 6:30PM and 7:00PM night of audition
• Go to www.potenitalchurch.com/audition and help them fill out their application and
print each application. Hand application to Host team
• Go to planningcenteronline.com and create their log in/ take a picture of them and
add it to their planning center account

8. •
follow up
below is what we’d like to call THE PROGRESS SHEET. The progress sheet tracks each individual
person who has auditioned and where they are in their process. who has contacted them, wether they
made it, and any other notes.
• YOU MADE IT - when the auditioner makes it to the team within 7 days they will be scheduled for an
interview where we will let them know they made the team and go in depth about our vision mission
and values as the Creative Arts team. After that interview they will immediately be scheduled for their
first stage rehearsal, where they will be required at least (but not limited to) 3 rehearsals prior to
being on stage for a weekend.
• CONNECT - when the auditioner does NOT make the team. They are still contacted with 7 days either
through email, or phone call, we want to immediately get them connected to the ministry they are
most interested in. ( thats where the 3 month follow up comes into play )
NAME PHONE EMAIL DATE OF INITIAL BAND/VOCAL ACCEPT/ NOTES: FOLLOW UP NAME/
CALL/DATE OF DECLINE REHEARSAL DATE/ MINISTRY
AUDITION INTEREST
CONFIDENTIAL AND LEGALLY PRIVILEGED INFORMATION PROPERTY OF POTENTIAL CHURCH, OFFICE OF PASTOR RICKY GARCIA

9. Audition Team
• Janely Ramos (lead communicator)
• Hugo Guidino ( lead sound & helps with guitarist )
• Kary Hyatt ( facilitator )
• France Joli Rodriguez (host/organizer)
• Susan Hyatt (host/organizer)
• Johnny Angel Rodriguez (helps musicians)
• Natalie Arango (host)
• Natalia Brandon (host)
• Christy Lema (sign-in)
• Mauricio Borban (sign in)
• Anna Etienne (dance/drama)

10. Questions for Communicator
• How long have you been coming to potential
• How long have you been singing/dancing/playing/acting
• What is worship to you?
• How did you hear about our church?
• What other area in the Arts do you see yourself serving?

11. Audition in
Please Do NOT Enter