The OMNITRACKER Project Management Center is based on Prince2 and PMI standards. It supports the full project lifecycle from project initiation to project planning, execution, monitoring and finally project closing. Related supported processes include documentation, time registration, travel expenditures registration, reporting and resource management. Projects can be broken down in project phases, which can be broke down into activities. Activities can have sub-activities, predecessors and successors. Employees can register time entries on activities. Gantt charts provide easy insight in planning, including resource utilization levels. Automated, configurable escalations provide early warnings. The out-of-the-box Project Management Center runs inside the OMNITRACKER platform and is integrated in many of the OMNITRACKER applications templates, including IT Service Management Center, Requirement Management Center and System Engineering Center, for release management and testing. Of course it is possible for all our clients to make any change they want to the Project Management Center or to add additional tailor made processes.

1. http://www.omninet.biz
http://www.omnitracker.biz
OMNITRACKER Project Management Center
OMNITRACKER Project Management OMNITRACKER Integration
Center
In addition to the project management processes, OMNI-
OMNITRACKER Project Management Center supports the TRACKER allows the implementation and integration of addi-
realization of projects of any size or complexity. Project tional Enterprise Resource Planning (ERP) processes. The-
plans recorded in Project Management Center are the basis se processes include Asset Management, Order Manage-
for monitoring and controlling of project progress. An essen- ment, IT Service or Customer Care Service Management and
tial feature of the solution is, that key metrics of project pro- Finance Management. The multi-client capability of OMNI-
gress and of the underlying business case are calculated au- TRACKER enables the integration of multiple ERP processes
tomatically. In this way, performance parameters concern- in one system.
ing deliverables, deadlines, budget and quality can be moni-
tored continuously. The solution is based on concepts of the
Project Management Institute (PMI) and on methods of the
PRINCE2 (Projects IN Controlled Environments) standard.
Benefits for Your Organization
OMNITRACKER Project Management Center integrates all
essential project management processes. The solution can
grow in line with the requirements of your organization. Pro-
cesses may be migrated to OMNITRACKER Project Man-
agement Center in several steps. There are many options
for expanding the OMNITRACKER system. Further process-
es, such as billing (of subprojects, as well as projects) or re-
quirements management, can be added at later stages. OMNITRACKER Project Management Center models the fol-
lowing main processes:
With the introduction of OMNITRACKER Project Manage-
ment Center a transparent view of all project operations is
Project Initiation
gained. Project progress can be monitored in detail and con-
Project Planning
tinuously. Great improvements in the effectiveness and effi-
Project Execution
ciency of project management are achievable as a result.
Project Monitoring
In addition, the following supporting processes are included:
Reporting
Employee time recording
Compiling and billing of travel expenses
Project Documentation
Project Closure
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2. OMNITRACKER Project Management Center
Key Features The creation and filing of required documents, such as a
project charter
General
B. Project Planning
Structuring, planning, controlling and monitoring of
projects Project planning has a great influence on the success of a
Improved project communication and transparency of project. Usually, initial project planning follows project initia-
project operations through the use of modern tracking tion and has to prepare project execution in the best way
technologies possible. While the project is running, unforeseen events
Reduction in adminstrative effort and therefore cost may require the initial plans to be revised and schedules to
Optional integration with OMNITRACKER IT Service be changed.
Mangement Center
OMNITRACKER Project Planning supports:
Planning and Management
Effective planning and utilization of resources Organization of the project into project phases (project
positions) and work packages (activities)
Processing and Monitoring
Definition of milestones
Continuous recording of time expenditure and travel Scheduling and definition of deliverables
costs for the duration of the project Structuring of the project organization
Determination of accounting parameters Time and cost planning
Monitoring of project progress, status and cost effec- Scheduling of resources
tiveness
Automated documentation of project progress
Increased transparency of project activities
Interface and Display
Meaningful displays of project goals, information on
deliverables, and time schedules
Cost Effectiveness of OMNITRACKER
Project Management Center
Today, more than ever, projects must be realized in the con-
text of conflicting demands: costs and time expenditure are
to be minimized while quality is to be increased. Many pro-
jects are realized by international teams at distributed loca-
tions. This requires the successful and cost-effective imple-
mentation of business processes as well as the effective C. Project Execution
planning of available resources.
After all of the planning documentation has been created, the
most important project process begins: project execution.
Overview of Processes Project execution is accompanied by project monitoring.
Some of the responsibilities of the project manager are: au-
A. Project Initiation thorization of the activities to be undertaken by the project
team; ensuring that expenditures are recorded; approval of
The goals of project initiation are to control the course of the deliverables completed.
project approval process and to define essential project con-
tent. OMNITRACKER Project Initiation consists of: OMNITRACKER Project Execution includes:
The creation and approval of a project contract Authorization or closure of activities, project positions and
The appointment of the project manager responsible the project
The definition of project scope (goals, categorization, pro- Recording of time expenditure and travel expenses
ject description) Storage and management of documentation created in
the process of producing the deliverables.
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3. comprehensive & flexible
D. Project Monitoring Reports can cover freely definable periods of time. In addi-
tion, OMNITRACKER Dashboard offers a 'snapshot' display
The primary goal of project monitoring is to early on detect of automatically updated (’real-time’) and graphical views of
deviations of project results from those specified in the pro- chosen key metrics.
ject plans. The actual values of key project metrics are con-
tinuously compared to the expected values. In this way, nec- F. Time Recording
essary corrective measures can be taken in good time. OM-
NITRACKER project monitoring provides the basis for effi- With OMNITRACKER Time Recording all time expenditures
cient project monitoring and includes the following functions: can be recorded in detail. Times booked by an employee on
a project or on an activity are automatically allocated to the
Budget monitoring, target/actual employee’s individual time account. This significantly reduces
Monitoring of milestones the administrative effort of recording project-related and em-
Calculation of costs ployee-specific time.
Earned-Value-Analysis as a way to measure the project
status based on cost and time planning OMNITRACKER Time Recording consists of:
Monitoring of thresholds with regard to proportional budg-
et use; escalation when a threshold is exceeded Recording and calculation of project-related costs
Colour-coded display of cost effectiveness of individual Automatic creation of time accounts
activities and project positions Automatic booking of time expenditures to corresponding
Project documentation time accounts
Management of travel cost receipts
Time accounts enable definition of employee-specific proper-
ties, such as weekly working hours, number of leave days, a
country-specific calendar or a time account period.
E. Reporting
Management reports show project status based on the es-
sential project metrics. In the reports, project progress is re-
lated to Business Cases in a transparent way. These data are initially recorded manually for an employee,
OMNITRACKER Project Management Center offers a range subsequently the time account is updated automatically.
of predefined report templates. These report templates can Time accounts provide an employee-specific overview of
easily be customized and adapted to the specific needs of hours worked as well as information on flexitime and over-
an organization. time balances.
Examples of project templates are:
Reports on the current status of individual activities and
project phases with regard to planned time and cost
budgets
Reports on expenditures (for example based on recorded
time) for individual activities
Project status report of selected projects
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4. Time records enable the planning and re- … the closure of project phases by the
cording of expenditures of an activity project manager.
through the filling in of forms. When closing the individual activities, the
deliverables are checked and approval is The company
documented within the activity object. Our first aim is to satisfy our
When closing an individual project phase, customers with high-quality
products and first-class service.
the closure analysis and its documentation
To achieve this, we consistently
take place.
fulfill the wishes and require-
ments of our customers regard-
OMNITRACKER Project Management
ing product content, quality and
Center also supports automatic project clo- schedule. Our commitment to a
sure for simplified administration of routine customer does not end with the
projects. The project manager decides on signing of the contract; rather,
that is when it begins.
its use. A routine project is closed auto-
matically when the last subsidiary activity OMNINET Software Solutions
or project phase has been completed. OMNINET GmbH
G. Project Documentation D-90542 Eckental
Conclusion Email: sales@omninet.de
The project team completes project docu- Web: http://www.omninet.de
mentation, beginning with project initiation
and ending with project closure. Documen- OMNITRACKER Project Management OMNINET Austria GmbH
A-1010 Vienna
tation is created and managed in OMNI- Center offers a wide variety of functions to Email: sales@omninet.at
TRACKER Project Management Center model a unified project management pro- Web: http://www.omninet.at
for all objects (projects, project phases, cess. Due to its scalability and varied op-
OMNINET Technologies NV/SA
activities, etc.) and tions for integrating further processes, OM- B-3018 Leuven
during the entire course of the project. NITRACKER can easily be introduced to Email: sales@omninet.be
Any document types can be added as at- the most divers types of organizations. Web: http://www.omninet.be
tachments to the data model; their exist- OMNINET Nederland
ence can be verified during the running of Further Information NL-2517 JK Den Haag
the project. The rights to access individual Email: sales@omninet.nl
Would you like to learn more about the Web: http://www.omninet.nl
documents of project documentation de-
pend on the role of the employee in the OMNITRACKER product and solutions or OMNINET Russia
project team. arrange for a product presentation? Then RUS-Moscow 121099
please contact us at one of our offices. Email: sales@omninet.ru
Web: http://www.omninet.ru
OMNINET GmbH (Schweiz)
CH-3072 Ostermundigen
Email: sales@omninet.ch
Web: http://www.omninet.ch
All hardware and software names used
are trademarks or registered brands of the
respective manufacturer.
©
OMNINET GmbH
Subject to change without notice
Document replaces all previous descrip-
tions
H. Project Closure
The final project phase has three main
goals: the inspection and approval of pro-
ject results (the deliverables), project clo-
sure analysis and project closure.
In OMNITRACKER Project Management
Center project closure consists of ...
… the closing of activities by the parties
responsible for these activities or by the
project manager
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