1. CoSociusProofOf Concept – AP Invoice Importfrom
Spreadsheet
Last changed on:28th January 2015 Page 1
Khalil Rehman
Senior Project manager
I am sharing a test script from a previous client site which demonstrates the spreadsheet invoice import
functionality.
This has been used successfully with partners who do NOT have Oracle Financials access but need to be able to
send invoices to be input on their behalves. At various Councils we allow schools,academies and other bodies to
send invoices to be entered on their behalf as they can’t afford a full ERP system like Oracle EBS.
Test Procedure
Step Action Expected Results Test Step Notes Results
1. Begin by navigating to the Invoices
work area.
Click the Navigator menu.
2. Click the Invoices link.

2. Page 2 Last changed on:28/01/2015
Step Action Expected Results Test Step Notes Results
3. Use the Invoices work area to
review invoices that are pending
creation, as well as recently entered
invoices. You can also initiate tasks,
such as creating an invoice in a
spreadsheet.
Step Action Expected Results Test Step Notes Results
4. Click the Create Invoice in
Spreadsheet link.

3. CoSociusProofOf Concept – AP Invoice Importfrom
Spreadsheet
Last changed on:28th January 2015 Page 3
Step Action Expected Results Test Step Notes Results
5. Open the spreadsheet template and
then sign in to begin invoice entry.
Save the spreadsheet to enter
invoices later.
Click the Open button.
6. Use the Create Invoice spreadsheet
to enter invoice header and line
information.
7. Use the Invoice Summary region to
view invoice totals.

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Step Action Expected Results Test Step Notes Results
8. Click the Select Business Unit
button.
9. Click in the Name field.
10. Enter the desired information into
the Name field. Enter a valid value
e.g. "Vision Op".
11. Click the Search button.
12. Click the OK button.
13. Click in the Invoice Number field.
14. Enter the desired information into
the Invoice Number field. Enter a
valid value e.g.
"INV_ADV_421390".
15. Field names followed by ellipsis
points use data validation lists.
Double-click in the Supplier field.

5. CoSociusProofOf Concept – AP Invoice Importfrom
Spreadsheet
Last changed on:28th January 2015 Page 5
Step Action Expected Results Test Step Notes Results
16. Click in the Supplier field.
17. Enter the desired information into
the Supplier field. Enter a valid
value e.g. "Advan".
18. Click the Search button.
19. Click the OK button.
20. Double-click in the Supplier Site
field.
21. Click in the Supplier Site field.
22. Enter the desired information into
the Supplier Site field. Enter a valid
value e.g. "F".
23. Click the Search button.
24. Click the OK button.
25. Click in the Invoice Amount field.
26. Enter the desired information into
the Invoice Amount field. Enter a
valid value e.g. "5115".
27. This invoice is for ongoing
maintenance expenses and has one
line. Use a distribution set to
distribute the charge to multiple
departments.
Click in the Amount field.
28. Enter the desired information into
the Amount field. Enter a valid
value e.g. "5115".
29. Click the horizontal scrollbar.
30. Double-click in the Distribution
Set field.
31. Click in the Distribution Set field.

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Step Action Expected Results Test Step Notes Results
32. Enter the desired information into
the Distribution Set field. Enter a
valid value e.g. "M".
33. Click the Search button.
34. Accept the selected distribution set
for cleaning and maintenance
charges.
Click the OK button.
35. Click the horizontal scrollbar.
36. Review the invoice totals
in the Invoice Summary region.
37. The Changed column has an
indicator that tracks which rows you
edit.
38. Use the Save and Create Another
button to validate the spreadsheet
information, save the invoice in the
Payables interface tables, and clear
the spreadsheet data.
Use the Save and Submit Invoice
Import button to validate the
spreadsheet information, save the
invoice in the Payables interface
tables, and submit the Import
Payables Invoices process.
39. Click the Save and Submit Invoice
Import button.
40. Use the Import Payables Invoices
window to specify values for
additional parameters, such as the
accounting date.
41. Click the Submit button.
42. Click the OK button.
43. You have successfully created an
invoice in a spreadsheet.
End of Procedure.