1. Logistics Committee
Generate the budget,
Appoint committee
Oversea the event chairs, Determine the 14 members to head all
from start to finish theme, Maintain following committees
communication with
staff

2. Corporate Relations -
Sponsorship Committee
Identify potential
sponsors/donors: Corp &
Individual, Possible
Help raise the seed
benefits for sponsors,
Deliver the promised 6
money for the event benefits to sponsors, Draft
strategy for acquiring
sponsors, Understand
members
traditional giving cycle of
your target sponsor

3. Volunteer Committee
Work with all
Recruits and committee’s, Identify
energizes volunteer needs for each
committee, Communicate 8 members
volunteers for all regularly with Volunteers,
committee’s Delegate tasks on day of
event

4. Media/PR Committee
Decide how the event is
going to be promoted,
Identify media sponsors,
Work with Corporate
Relations/Sponsorship
Promotes Committee re: press
release, Communicate 6-8 members
the event thoroughly through
various methods – TV,
print, radio, web, email,
social media, Spreading
the word out about the
event

5. Prize Committee
Locate and Work with Sponsorship
obtain Committee, Plan award
ceremony for prize 6 members
prizes for distribution & sponsorship
acknowledgements
the event

6. Emergency Committee
Be able to cover different
areas of the event in case
To be on standby in of a no show or other
3 members
case of no shows emergency so we aren’t
left without proper
coverage

7. Decorations
Committee
Determines Work with Logistics &
necessary Invitations committee,
setting up decorations, 8 members
decorations based table setups, place cards,
on theme seating

8. Event Planner
Planning,
coordination with Organize a function that is
a positive experience for
volunteers, vendors, all attendees and makes
businesses, and the attendees feel good
about the organization, 1 person
other personnel in
organizers and charity –
order to setup and work with all committee
execute a successful members
function.

9. Budgeting/ Donations
Committee
Work with Logistics
Working with a Committee, Return on
budget for the Investment, Watch ROI,
8 members
Getting free things,
event Solicitation letters, Work
with Sponsorships

10. Menu Committee
Work with Logistics
Responsible for the Committee, work with
4 members
menu for the event caterer on food and drink
choices

11. Security Committee
Work with all committees,
Keep people safe,
Help keep things Maintaining order during
10 members
under control and after the event, extra
security for the auction
items and donations

12. Guest/VIP Committee
Sign up new members,
To be in charge of Pre-registration,
guests and VIP’s to Admission/Pricing
make sure they Strategies, Check-
12 members
in/Registration, Check out,
have a great Seating, Hire a
experience photographer, hand out
gift bags from sponsors

13. Invitations Committee
Work with the Logistics
Committee, Designing the
Overseas all aspects invitations, Mailing the
5 member
of the invitations them out, Sending out
follow up and thank you
cards

14. Entertainment/Program
Committee
Work with the logistics
Determines and committee, Selecting
contracts entertainment, Emcee,
entertainment and Guest Speaker, and a
10 member
Auctioneer for the event,
how the event is Work with a lighting,
going to go audiovisual, and sound
crew.

15. Staffing Committee
Provide bodies
where needed Valet, Ushers, Servers,
50 members
Hosts & other misc staff
during the event

16. Set up/Tear Down
Committee
Responsible for setting up
Set up & Tear down the entire event and
5 members
the event tearing it down when
finished