2. 2
Form design
Design of form is very important as most of
information from forms will be placed on
computer system
Relevant information is included
For good design of form following information
are needed
Who will be using the form ?
Headings
Instructions
Layouts
Sections
Testing
3. 3
Coding data
Codes are used to represent information
There are following reasons for using
codes
Are quicker to type
Reduces the size of files
Increased the speed of searching
Codes are often be unique
4. 4
Designing codes
There are certain points are remember for
designing a coding system
Codes should have same length
Codes must be easy to use
Codes must not be too short
5. 5
Data Capture ( Putting detail into
computer
Getting the information into a structure in which
it can be processed by the computer is called
data capture.
Method
1. Key to disk is suited for small amount of data
,in this typing is involve and there is much error
in code and takes lot of time to put information
by keyboard
2. Automatic reading data from the form
6. 6
Methods
Magnetic ink character recognition (MICR)
Optical Mark reader (OMR)
Bar code Reader (BCR)
Optical character Recognition (OCR)
Speech recognition
7. 7
Examples of automatic data
Flood Warning
It is not feasible for a river’s water level to be
constantly monitored by human staff.
Instead sensors are used to measure the water
level
Radio links sends the data from the sensors to
the main computer and if there is danger of
flooding
So in this way emergency services can be
altered and flood warning issued.
8. 8
Automatic data capture using
signals
Not all data to be entered using a keyboard or special
forms.
Some data can be entered directly into a computer in the
form of electronic signals
This data comes from sensors detects which produce
signals that depends on physical quantities.
Examples: components passing along a production line
could break the light beam as they pass
The traffic flow along a certain road is measured by
pressure sensors which records a pulse every time a
vehicle passes over them.
9. 9
Remote Sensing
Sensing at a distance
Electronic signals from remote sensors can be
sent through telephone wires
Such a system is ideal for remote weather
stations which send the data to a central
computer
Example: to detect when a river is likely to burst
its banks, river authorities also use sensors to
monitor the water quality to our rivers and to give
pollution alert.