Se ha denunciado esta presentación.
Se está descargando tu SlideShare. ×

A Roadmap for a Successful P2P Automation Journey

Anuncio
Anuncio
Anuncio
Anuncio
Anuncio
Anuncio
Anuncio
Anuncio
Anuncio
Anuncio
Anuncio
Anuncio
Cargando en…3
×

Eche un vistazo a continuación

1 de 23 Anuncio
Anuncio

Más Contenido Relacionado

Presentaciones para usted (20)

Similares a A Roadmap for a Successful P2P Automation Journey (20)

Anuncio

Más reciente (20)

Anuncio

A Roadmap for a Successful P2P Automation Journey

  1. 1. A Roadmap for a Successful P2P Automation Journey
  2. 2. Introduction Barriers to P2P Automation Secret Sauce of Successful Transformation P2P Automation with Kissflow ROI Calculator Q&A 01 02 03 04 05 06 Agenda
  3. 3. What is e-Procurement? E-procurement is the process of buying and selling goods and services over the Internet. Digitize Single source of truth for all procurement related processes Integrated system that listens and talks to other systems Spend visibility, risk reduction & analytics Automate Transition from operational excellence to strategic excellence Better adherence to compliance (e.g. contracts, supplier, etc.) Reduced errors, increased TAT & decreased costs Contextualize Open-up purchasing for all Transition from buyer related UX to requester & supplier related UX Paradigm shift - reduce the role of buyer
  4. 4. Benefits of e-Procurement Visibility e-Procurement acts as a single source of truth by giving you centralized access to all your data Control There is greater flexibility and control over every single aspect of purchasing Efficient e-Procurement allows procurement professionals to effectively streamline their time and effort Compliance e-Procurement boosts compliance by managing supplier relationships better and tracking their performance Productivity By automating the processes, e-Procurement improves productivity in the system Value Unlike the traditional way, e-Procurement focuses on strategic goals and long-term partnerships to improve the company's bottom line
  5. 5. Barriers to Digital Transformation 50% of CPOs reported adoption/culture 52% of CPOs responded ‘securing internal fund’ 37% of procurement leaders told selecting the technology to adopt 23% of procurement leaders responded ‘creating a business case’ 37% of executives reported organizational silos 30% of companies are struggling to create a coherent digital strategy
  6. 6. With initial success and adoption, do a phased roll out Org-wide rollout Secret Sauce of a Successful Automation Journey Build a Solid Digital Strategy 2 Educate Benefits to Drive Change Management 3 Create a Business Case 1 Identify Internal Champion 4 Kick-Off Pilot 5 Train the Workforce 6 Monitor and Measure Success 7
  7. 7. Helps to get conviction and clarity to drive stakeholders buy-in ● Understand the executive management’s goals for the company ● Define the current problem and need for solution ● Set clear goals and objectives - to lower costs or improve strategic supplier relationships ● Define how you plan to measure business objectives, costs, and risks ● Complete an ROI analysis to present overall cost and anticipated savings Business Case Digital Strategy Educate Benefits Identify Champion Kick-Off Pilot Train End-Users Review and Scale
  8. 8. ROI Calculator Hard Benefits: Tangible benefits like reduction in resources that directly affect the company’s bottom line is considered as hard savings. Benefits (5 Years) Activity AP Automation FTE Savings AP Automation Efficiency Gains Request to PO Savings Printing Cost Reductions Invoice Processing Cost Total Benefits (Projected) Cloud (5 Years) Low Estimate High Estimate $400,000 $600,000 $400,000 $600,000 $30,000 $90,000 $43,750 $175,000 $700,000 $2,100,000 $1.57M $3.5M Soft Benefits: Savings through preemptive actions like process improvement and technology adoption resulting in an increase throughput are considered as soft benefits or cost avoidance.
  9. 9. ● Identify the key stakeholders to understand their expectations from the transformation ● Evaluate your current process to find any gaps and understand your process needs ● List down the pain points you are looking to solve with automation ● Involve IT to understand the current software system ecosystem and the need for integration ● Select a champion (tech savvy) to drive the initiative and collaborate with stakeholders Knowing the What, Why, and the How can enable the executive team to invest in the initiative Business Case Digital Strategy Educate Benefits Identify Champion Kick-Off Pilot Train End-Users Review and Scale
  10. 10. Communicating goals, benefits, and values can help overcome change resistance ● Create a synergy across procurement, AP finance, and IT ● Understand the goals, problems, and challenges of the stakeholders ● Map out stakeholder-specific benefits and outcomes from automation ● Do a roadshow to communicate the goals, benefits, and value of transformation ● Have an open channel to receive feedbacks and concerns Business Case Digital Strategy Educate Benefits Identify Champion Kick-Off Pilot Train End-Users Review and Scale
  11. 11. Benefits by Department Business Users ● Assisted Buying ● No Manual Data Entry ● Easy to Track Requests ● No Approval follow-up Finance Procurement Accounting ● Complete Transparency ● Enforce Policy Compliance ● No off-contract purchases ● No Manual Work ● Focus on strategic initiatives ● Budget Control ● Multi-Level Approvals ● Spend Insights ● Avoid Overspending ● Cost Savings ● Touchless Invoice Processing ● Auto 3-Way Matching ● Avoid Duplicate Payments ● No Manual Work ● Timely Payments
  12. 12. Having a champion will ensure your automation initiative is making progress ● Select a champion (tech savvy) to drive the initiative ● Identify the needs and requirements through analysis and interviews with key stakeholders ● Do market research to identify and understand the available solution providers ● Qualify and evaluate the selected software providers to identify the best fit ● Collaborate with internal and external stakeholders to deliver the proof of concept Business Case Digital Strategy Educate Benefits Identify Champion Kick-Off Pilot Train End-Users Review and Scale
  13. 13. Kissflow provides industry best implementation frameworks and practices ● Analyze the current processes to identify the candidate for pilot run ● Identify group of users and suppliers who can be part of the test run ● Share business requirements with the solution provider ● Work with the IT team and the selected solution provider to set up the infrastructure ● Configure, test, and go live with the built solution Business Case Digital Strategy Educate Benefits Identify Champion Kick-Off Pilot Train End-Users Review and Scale
  14. 14. Process to Automate: Requisition to Order Employee initiates purchase request Manager approves PR Buyer validates and chooses the supplier Buyer places the order Supplier receives and acknowledges the order
  15. 15. Process to Automate: Invoice to Payment Supplier delivers goods Employee / Buyer receives goods Accounts payable matches: Order + Receipt + Invoice Supplier sends invoice Payments are done through the Accounting system On successful match, sends the Invoice to Accounting System
  16. 16. ● Plan and create training materials and videos for different user segment ● Conduct training drives to ensure every user gets familiar with the platform ● Enable and encourage users to report issues and challenges ● Follow through the reported challenges to instil confidence among the users ● Create a self help guide and make it accessible to everyone who uses the system ● Make the platform training mandate for any new hires as part of onboarding Business Case Digital Strategy Educate Benefits Identify Champion Kick-Off Pilot Train End-Users Review and Scale Kissflow provides cognitive user adoption tools like QRG and training videos as needed
  17. 17. ● Track and measure the performance improvements ● Monitor how quickly reported issues were resolved ● Compare the post implementation performance against the goals ● Close the gap between expected and actual performance levels ● Do a phased roll out for the rest of the organization and for additional processes Business Case Digital Strategy Educate Benefits Identify Champion Kick-off Pilot Train End-Users Review and Scale Kissflow provides dedicated success managers to ensure scaling and value percolation
  18. 18. Solution Overview Kissflow Procurement Cloud A complete Procure to Pay solution Kissflow Procurement Cloud is a flexible procure-to-pay solution that helps organizations to automate and streamline their procurement processes. It increases spend visibility, control, and process efficiency by eliminating paper and manual work. Get a 10x advantage with Kissflow 10x cost advantage when compared to our competitors Faster time to value - with implementation time of 6 - 8 weeks Ready-to-use and customizable based on customer needs
  19. 19. Kissflow Procurement Cloud Spend Reports Custom Reports and Spend Insights Procure to pay e-Procurement, Guided Buying Invoice Automation AP Automation and Compliances Strategic Sourcing Sophisticated Global Sourcing Contracts Management Contract Workflows and Execution Supplier Management Manage Suppliers and Risks Inventory Management Track and Manage Inventory Expense Management Travel and other Expenses
  20. 20. Brands that Trust Us
  21. 21. Customizability is a key advantage in Kissflow. Any one can really build custom workflows for specific use cases. The Kissflow UI looks good when comparison to other tools and it has a powerful APIs for Integrations. Brajan Gatys, Global Procurement Team, Trivago No. of employees: 1000+ Industry: Travel, Hotel Headquarters: Düsseldorf ● No single source of truth for all the procurement processes ● Lack of spend visibility and control due to multiple disjointed systems ● No proper analytics reports due to data silos ● Automate the purchasing processes to improve visibility and eliminate processing time ● Need to integrate with multiple legacy systems to build a single source of truth German Travel Giant Picks Kissflow as its Global Procurement Partner Challenges Solution ● Simplified the procurement process and eliminated manual work ● Single source of truth with seamless integration with legacy systems like Diamant, Connie contract / Otris and Microsoft Dynamics 365. Results Website: trivago.com
  22. 22. Kissflow allows any level of customization. It is easy to use and is flexible enough. It is also a business process compliant system. Shifan Ishak, NANA No. of employees: 220 Industry: Online Grocery Headquarters: Dammam Website: nana.sa/en Largest Online Grocery Platform Increased its Spend Visibility by 60% Challenges Solution Results ● Manual procurement process management ● Track the purchases throughout its lifecycle ● Handling exhaustive approval process ● Manage spend and increase savings ● Customized end-to-end P2P automation ● Setup a robust workflow process ● Budget restrictions to reduce the spend ● Spend visibility with custom reports ● 60% increase in the number of transactions from the first quarter of going live to the second quarter ● Seamless integration with the accounting system eliminated overpaying of Invoices ● 600+ supplier information maintained in the system

×