Enhancement of the Open Government Implementation Model (Lee/Kwak 2011). Internal Data Monitoring for public agencies to as decicion support for disclosing information to open data portals.

1. www.kdz.or.at
Internal Data Monitoring for
Open Government
3. May 2012
CeDEM 2010, Krems
Bernhard Krabina

2. Introduction
KDZ – Centre for
Public Administration
Research
NGO, founded 1969
Competence centre for
 Public Management/Public Governance
 Public Finance and
 City Management
Research, consulting and
training
Know-how transfer from
research to practice
www.kdz.or.at
2

3. Open Gover nment
Implementation Model
(Lee/Kwak 2011)
http://www.kdz.eu/de/open-gover nment-vor gehensmodell
www.kdz.or.at
2. Mai 2012 · Seite 3

4. 4 phases of the model
 phase 1 – Incr easing Data Tr anspar ency
 increasing transparency of government processes and performance by
publishing relevant data online and sharing it with the public.
 phase 2 – Impr oving Open Par ticipation
 improving open participation of the public in government work and
decision making through various methods and tools.
 phase 3 – Enhancing Open Collabor ation
 public engagement in complex tasks or projects that aim to produce
specific outputs and co-create value-added services.
 phase 4 – Realizing Ubiquitous Engagement
 take transparency, participation, and collaboration to the next level of
public engagement.
www.kdz.or.at
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5. Phase 1: Open Gover nment
Data
two most impor tant tasks :
Identifying high-value, high-impact data for the public
Impr oving and assuring data quality in ter ms of
accur acy, consistency, and timeliness
80/20 r ule: top 20% of data that would most benefit the
public:
qW hat have we alr eady published? (think about for mats,
licenses, por tal,…)
qW hat have other s (national/inter national) alr eady
published?
qW hat does the community want? (sur veys, meetings)
qW hat else can we publish ? -> Data monotoring
www.kdz.or.at
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6. Phase 1: inter nal
data monitoring
 Questions
 What data do we have?
 What data can be published?
 On what criteria do we base
our decision?
 Metrics
 starting point:
services catalogue
 10 criteria incl. description and
& metrics
 assessment in scores
0 – 5 (0 = K.O.)
www.kdz.or.at
2. Mai 2012 · Seite 6

7. Criteria 1/3
Criterion Description Metrics (0-5) points
non- Is the data subject to 0: non-disclosure obligation
non-disclosure 1: restrictions exist, are hardly changeable (e. g. EU restrictions)
disclosure/legal obligations or other 2: restrictions exist, changeable (e. g. regional or district council
restrictions legal restrictions? with extraordinary resolution)
3: restrictions exist, easily changeable (e. g. regional or district
council with simple majority)
4: restrictions exist, very easily changeable (e. g. internal rules
and practices)
5: no restrictions
personal Does the data include 0: personal referenced data
personal references 1: data cannot be made anonymous, missing approval hardly
references or can individuals be obtainable
identified? 2: data cannot be made anonymous, missing approval obtainable
3: approval obtained (e. g. subsidies)
4: data can be made anonymous
5: no identification of individuals possible
company Does the data include 0: company referenced data
company references 1: data cannot be made anonymous, missing approval hardly
references or can individual obtainable
companies be 2: data cannot be made anonymous, missing approval obtainable
identified? 3: approval obtained (e. g. subsidies)
4: data can be made anonymous
5: no identification of individual companies possible
www.kdz.or.at
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8. Criteria 2/3
Criterion Description Metrics (0-5) points
copyright Is the agency sole 0: copyrights of third parties prohibit disclosure
possessor of copyright? 1: subject to license fees and approval
2: subject to license fees, approval obtained
3: no license fees, subject to approval
4: no license fees, no approval needed
5: sole possession of copyright ensured
value How high is the 0: no value
estimated value of 1: very low value
disclosure (for the 2: low value
public, for companies, 3: medium value
for other agencies…) 4: high value
5: very high value
cost How high is the cost of 0: unjustifiable cost
disclosure? 1: very high cost
2: high cost
3: medium cost
4: low cost
5: very low cost
content- How high is the data 0: data quality unjustifiable
quality? (timeliness, 1: data quality very low
related data completeness, 2: data quality low
quality accurateness, 3: data quality medium
faultiness) 4: data quality high
5: data quality very high
www.kdz.or.at
2. Mai 2012 · Seite 8

9. Criteria 3/3
Criterion Description Metrics (0-5) points
technical 0: data available on paper only
vailable data 1: data available electronically
availability formats, open 2: data available in machine readable format
standards, 5-Stars- 3: data available in OGD formats
Model, OGD 4: data available with URI / as RDF
formats 5: data available as linked data
synergy 0: not yet published
s the data /are 1: published on the agency’s website
services being 2: published/to be published on external portals (e. g. Geoland.at,
made available for Centropemap etc.)
other purposes? 3: published/to be published under regional/national laws (e. g. WGeoDIG)
4: published/to be published due to EU regulations (e. g. INSPIRE, SEIS,
Directive 2003/4/EG…)
5: published/to be published for external customers due to contracts (e.
g. economic chamber …)
compliance 00: OGD principles cannot be met (less than 5 principles)
an the OGD 1: OGD principles partly be met (5 - 7 principles)
with OGD principles be met? 2: OGD principles largely met (minimum of 8 principles), exemption not
principles granted
3: OGD principles cannot be met (less than 5 principles), exemption
granted
4: all OGD principles can be met by exemption to principle 1
5: all OGD principles can be met
www.kdz.or.at
2. Mai 2012 · Seite 9

10. Technical availability
 5-star model of
Ber ner s-Lee
www.kdz.or.at
2. Mai 2012 · Seite 10

11. OGD principles
1. Completeness
2. Primacy
3. Timeliness
4. Ease of Physical and Electronic Access
5. Machine readability
6. Non-discrimination
7. Use of Commonly Owned Standards
8. Licensing
9. Documentation (instead of Permanence)
10. Privacy (instead of Usage Costs)
http://sunlightfoundation.com/policy/documents/ten-open-data-principles/
www.kdz.or.at
2. Mai 2012 · Seite 11

12. Changes of principles
Per manence Dokumentation
 … should be  … ar e documented
available online in compr ehensivel y by
ar chives in medatata and
per petuity. available online over
 …should r emain a long time period.
online, with Once disclosed data
appr opriate ver sion- is published with
tr acking and appr opriate ver sion-
ar chiving over time. tr acking and
ar chiving over time.
www.kdz.or.at
2. Mai 2012 · Seite 12

13. Changes of principles
Usa ge costs Privacy
Not needed in Austria, as Per sonall y identifiable
the Cr eative Commons infor mation will not be
Attribution- disclosed.
NonCommer cial- If ther e might be a
Shar eAlike 3.0 Austria possibility to dr aw
License was chosen conclusions to a per sonal
explicitl y excluding usa ge level, the OGD
costs. competence center is to
be infor med to decide on
w heter or not to disclose
the data.
www.kdz.or.at
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14. Planning of disclosur e…
www.kdz.or.at
2. Mai 2012 · Seite 14

15. Setting up an OGD
competence centr e
 V ir tual or ganisation as inter nal steering
committee and exter nal contact point
 Actions like
 initiate pilot pr ojects
 car r y out contests, giving out awar ds
 ask stakeholder s
 or ganise events (e.g. barcamp)
 set up gover nance str uctur es for data disclosur e
 mana ge cultural change (e. g. ideas competition)
 channell use of social media
 define metrics to measure success
 watch over adherence to OGD principles
 initiate community of practice: „Cooper ation OGD
Austria“
www.kdz.or.at
2. Mai 2012 · Seite 15

16. Set up of an OGD por tal
 Naming convention: data.NAME.gv.at
 CKAN Austria: of fener.datenkatalog.at
 Austrian data por tal data.gv.at
 Harmonise meta data
 Single point of contact to the EU data portal
 EU data por tal 2012/2013…
www.kdz.or.at
2. Mai 2012 · Seite 16

17. Outlook
Open Gover nment is mor than Open Data!
Transparency?
 Austria is last!
 http://rti-rating.org
Par ticipation?
 E-Participation?
 Participartory Budgeting?
Collaboration?
 Realizing
Ubiquitous Engagement?
 Co-Commission, Co-Design, Co-Deliver, Co-Assess…
www.kdz.or.at
2. Mai 2012 · Seite 17

18. Tr anspar ency thr ough thir d
par ties…
…civil society is lining up
 Respekt.net
 Meineabgeor dneten.at
 vienna.mybikelane.com
 verwaltungsr efor m-jetzt.at
 refor menohnetabu.at
 ubahnaufzug.at
 diemutbuer ger.at
 mehr-demokratie.at
 demokratiebe gehr en.at
 willwaehlen.at
 mehrheitswahl.at
 aktion21.at
 k2020.at
 plattfor m25.at
 …
www.kdz.or.at
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19. Open Gover nment in V ienna…
www.kdz.or.at
2. Mai 2012 · Seite 19

20. W hat is left to do?
 Open Gover nment Implementation Model
 Work out other phases, including:
 remove banning of social media platforms
 social media guidelines and trainings
 participatory projects
 …
 Fur ther topics to be considered
 Open Source / Open Commons
 Knowledge Management and Social Media? (Knowledge
Management 2.0)
 New structures for working/leading/organising/governing?
 …
www.kdz.or.at
2. Mai 2012 · Seite 20

21. Contact
 KDZ – Centre for
Public Administration
Research
 Bernhard Krabina
 krabina@kdz.or.at
 www.kdz.eu/de/open-government-vorgehensm
 www.twitter.com/krabina
 www.xing.com/profile/Bernhard_Krabina
 http://at.linkedin.com/in/krabina
www.kdz.or.at
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