1. LIST OF ECR ERROR CODES
Sl. Error
Error Based on ECR Field Description
No. Code
Data field count is Each line of the ECR text file
1 001 incorrect on data line NA should contain exactly 25 fields
n separated by #~#
Field number 1 of ECR text file
Member ID is
Field number 1 (Member shall contain EPF account number.
2 002 incorrect on data line
ID) It should be maximum 7 digits and
n
value should be greater than zero.
Member ID already Field number 1 (Member No two entries in the ECR text file
3 003
exists on data line n ID) can have same member ID
Either Member name
contains more than 85 No special characters other than '.'
Characters or Field number 2 (Member are allowed in member name. Also
4 004
Contains special Name) the member name can not exceed
characters on data line 85 characters.
n
EPF Wage value is Numbers only, no special
Field number 3 (EPF
5 005 incorrect on data line character and shall not have
Wages)
n decimals.
This is wages on which Pension
EPS Wage value is contribution is due. Shall not be
Field number 4 (EPS
6 006 incorrect on data line blank. Numbers only, no special
Wages)
n character and shall not have
decimals.
This is Employee share deducted
and due for remittance. Numbers
EPF Contribution due Field number 5 EPF
only, no special character and not
7 007 value is incorrect on Contribution (EE Share)
in decimals, should be equal to or
data line due
more than EPF Contribution (EE
Share) being remitted.
EPF Contribution Employee share being remitted
Field number 6 EPF
remitted value is through this ECR. Shall not be
8 008 Contribution (EE Share)
incorrect on data line blank. Numbers only, no special
being remitted
n character, not in decimals.
Numbers only, no special
EPS Contribution Due
Field number 7 (EPS character and not in decimals,
9 009 value is incorrect on
Contribution due) should be equal to or more than
data line n
EPS Contribution being remitted.
EPS Contribution
Field number 8 (EPS
remitted value is Numbers only, no special
10 010 Contribution being
incorrect on data line character, not in decimals.
remitted)
n

2. Numbers only, no special
Diff EPS & EPF Field number 9 (Diff
character and not in decimals,
Contribution due data EPF and EPS
11 011 should be equal to or more than
is incorrect on data Contribution (ER Share)
Diff EPF and EPS Contribution
line n due)
(ER Share) being remitted.
Diff EPS & EPF Field number 10 (Diff
contribution remitted EPF and EPS Numbers only, no special
12 012
data is incorrect on Contribution (ER Share) character, not in decimals.
data line n being remitted)
This is Number of days in the
NCP days data is
Field number 11 (NCP month for which wages are not
13 013 incorrect on data line
Days) due. Numbers only, no special
n
character, not in decimals.
Refund advance data
Field number 12 (Refund Numbers only, no special
14 014 is incorrect on data
of Advances) character and not in decimals.
line n
Arrear EPF wages
Field number 13 (Arrear Numbers only, no special
15 015 data is incorrect on
EPF Wages) character and not in decimals.
data line n
Arrear EPF EE share
Field number 14 (Arrear Numbers only, no special
16 016 data is incorrect on
EPF EE Share) character and not in decimals.
data line n
Arrear EPF ER share
Field number 15 (Arrear Numbers only, no special
17 017 data is incorrect on
EPF ER Share) character and not in decimals.
data line n
Arrear EPS share data
Field number 16 (Arrear Numbers only, no special
18 018 is incorrect on data
EPS Share) character and not in decimals.
line n
Either Father or
husband name
Please provide this value only if
contains more than 85 Field number 17
the member has joined in the wage
19 019 Characters or (Father's/Husband's
month. (i.e. for new member only)
Contains special Name)
No special characters are allowed.
characters on data line
n
Please provide only if the member
has joined in the wage month. (for
Relationship value is Field number 18
new member only). Relationship
20 020 incorrect on data line (Relationship with the
of the member with column 17
n Member)
above. Value should be F (for
father) or S (for Husband).
Please provide only if the member
DOB is incorrect on Field number 19 (Date of has joined in the wage month. (for
21 021
data line n Birth) new member only). Valid date of
birth in dd/mm/yyyy format.

3. DOB should be less
Field number 19 (Date of Date of Birth should be less than
22 022 than Current Date on
Birth) Current Date.
data line n
Invalid DOB, it
Field number 19 (Date of Date of Birth is out of valid range
23 023 should be <date> and
Birth) acceptable.
<date> on data line n
Please provide only if the member
has joined in the wage month. (for
Gender value is
Field number 20 new member only). This is a
24 024 incorrect on data line
(Gender) single character field. It can have
n
values M (Male) , F(Female) or T
(Transgender).
Please provide only if the member
has joined in the wage month. (for
DOJ EPF is incorrect Field number 21 (Date of
25 025 new member only) Valid date in
on data line Joining EPF)
dd/mm/yyyy format, not later than
the month of ECR.
Date of joining EPF is
Field number 21 (Date of The DOJ EPF should be same as
26 026 not in <date> on data
Joining EPF) the wage month being posted.
line n
Please provide only if the member
has joined in the wage month. (for
DOJ EPS is incorrect Field number 22 (Date of
27 027 new member only) Valid date in
on data line Joining EPS)
dd/mm/yyyy format, not later than
the month of ECR.
Date of joining EPS is
Field number 22 (Date of The DOJ EPS should be same as
28 028 not in <date> on data
Joining EPS) the wage month being posted.
line n
Please provide only if the member
has left in the wage month. (for
DOE EPF is incorrect Field number 23 (Date of
29 029 exiting member only) Valid date
on data line Exit from EPF)
in dd/mm/yyyy format, cannot be
prior to date of joining.
Date of Exit EPF is
Field number 23 (Date of The DOE EPF should be same as
30 030 not in <date> on data
Exit from EPF) the wage month being posted.
line n
Please provide only if the member
has left in the wage month. (for
DOE EPS is incorrect Field number 24 (Date of
31 031 exiting member only) Valid date
on data line Exit from EPS)
in dd/mm/yyyy format, cannot be
prior to date of joining.
Date of Exit EPS is
Field number 24 (Date of The DOE EPS should be same as
32 032 not in <date> on data
Exit from EPS) the wage month being posted.
line n

4. Please provide only if the member
has left in the wage month. (for
exiting member only). Mandatory,
033 if "Date of Exit from EPF" is not
Reason of leaving
034 Field number 25 (Reason blank. This is a single character
33 value is incorrect on
035 of Leaving) field.
data line n
036 Values are C (Cessation) , S
(Superannuation) , R (
Retirement), D (Death in Service),
or P (Permanent Disablement).