A presentation on using PowerPoint for online education

1. Kristin C. Williams
Information Technology Training Coordinator
for
Distance Education Conference
Tyler Junior College
May 2010
POWERPOINT 2007: ONLINE
LEARNING APPLICATIONS
Embedded sound file – icon hidden during play Linked sound file – icon not hidden

2. Why Use PowerPoint?
 To assist students
in understanding
key concepts &
ideas

3. Why Use PowerPoint?
 To supplement &
enhance the
learning
experience
Image of Map links to Map PDF

4. Why Use PowerPoint?
 To make learning
activities
enjoyable

5. Why Use PowerPoint?
 To provide
educational
access to disabled
students

6. Why Use PowerPoint?
 To demonstrate &
reinforce the
perception that
technology is
useful

7. The Development Process
Plan
Deliver Imagine
Topic
Media Animate
Subjects Hyperlink to Slides in this Presentation

8. Things to Consider – Plan
1. What text, images, and media can I use to
assist my students’ understanding of key
concepts & ideas?
2. How can I supplement or enhance the
learning experience for my students?
3. How can I connect the presentation to
enjoyable learning activities?
4. How can I develop a presentation that will
retain meaning for disabled students?
Back to Development
Process Graphic

9. Things to Consider – Imagine
What do I want my presentation to
look like?
What do I want my presentation to
feel like?
What information is most important
for my students to understand?
How do I want students to interact
with my presentation? (Delivery)
Back to Development
Process Graphic

10. Things to Consider – Animate
Back to Development
Process Graphic

11. Things to Consider – Media
1. What media can I use to effectively
communicate my ideas?
2. Will the media work properly given my
delivery method?
3. Will the media be small enough to download
quickly?
4. Should I embed or link to media?
5. Will the media still be available when my
students need to view it?
Back to Development
Process Graphic

12. Things to Consider – Deliver
Back to Development
Process Graphic

13. Delivery Options
 Live Presentation
 PowerPoint Slideshow Presentation
 Save As PDF
 Save As Webpage
 Slideshare
 Screencast (Camtasia Movie)

14. What Works…
Save As
Live PowerPoint Slideshow Save As
Web Slideshare ScreenCast
Presentation Presentation PDF
Page
T ransitions + + 
Anim ations + + 
Anim ated GIF's + + 
Hyperlinks to another
+ +  
docum ent/ web page
Hyperlinks to another
place in the + + 
presentation
Hyperlinked Buttons + + 
Sound Link + +
Sound File
+ +
(em bedded)

15. Creating Your Presentation
File Word
Documents
Online Learning
Applications.pptx
Documents Excel Files
Folder
PDFs
Online Learning Photographs
Applications Folder Images
Folder
Screen Shots
Sound Sound Clips
Folder
Video Video Clips
Folder
File Tree for Live Presentation

16. Creating Your Presentation
File Online Learning
Applications.pptx
Word Documents
Excel Files
Online Learning PDFs
Applications Folder
Photographs
Screen Shots
Sound Clips
File Tree for Online Presentation

17. Keeping Your PowerPoint
Readable
 Organize information efficiently
 Make the most important element somehow
different for emphasis
 Use Sans Serif fonts such as:
 Arial
 Calibri
 Tahoma
 Trebuchet
 Use fonts sizes 18 – 36
 Be consistent with fonts and sizes

18. Keeping Your PowerPoint
Readable (continued)
 Use light text on a dark background
 Limit slides to 7 lines of text & 7 words
per line
 View your output to ensure
readability and functionality
 Split slides with lots of information
into two or more slides

19. Using Space Effectively
Keep slides simple &
uncluttered
Leave white space
around text & graphics
Create an easy to follow
path for the eye

20. Using Colors & Images to
Communicate
Use color to
emphasize or
group
information
Be consistent
with color
Use images to
communicate
ideas
Effective Visual
Communication

21. Transitions
Transitions are what happens between slides
Applied to a slide
Happens as you transition into that slide
Use transitions that help communicate your
message, not detract from it
Make sure these will work well given your chosen
delivery method

22. Animations
Applied to
individual
objects on a slide
Make sure that
animations will Objects can have
work well given a different
your chosen animation
delivery method
What
Happens
Make sure that
animations add
to your message,
On the Object
animations can
happen at a
not detract from
it
Slide different speed
Text animations
Object
can happen at
animations can
different levels
happen
(all at once, by
automatically
paragraphs, etc.)

23. Media
 Graphs & Tables
 Still Images
 Photographs
 Clip Art
 Screen Shots
Click Button for Directions on
 Sound Clips Inserting Media
 Video Clips
Image Hyperlinks to PDF Directions

24. Linking vs Embedding
Link Embed
 What someone else  What you created yourself
created (video, music)
 Avoids most copyright  What you have specific
issues permission to use
 Longer sound clips  Be aware of copyright
 Narration files – typically issues
larger than 50 MB (may
 Short sound clips
appear embedded)
 Less than 50 MB (50,000) kb
 Video Clips
 In a WAV format

25. Linking to a YouTube Video
Movie URL: http://www.youtube.com/v/hChq5drjQl4

26. Embedding a Video from YouTube
Movie created by author using TJC owned YouTube video

27. Hands-on Activities
 Using the Participant Practice File
 Embed Short Sound
 Link to Long Sound
 Add Image with Hyperlink
 Paste Special/Paste Link to Excel file
 Link to a YouTube Video
 Link to a Streaming Server Video
 Save presentation as a Web Page
 Save presentation as a PDF File

28. Bibliography
Illinois. Department of Central Management Services. Bureau of
Communication and Computer Services. “Distance Education.” State of
Illinois Central Management Services, 2010. Web. 4 May 2010.
National Center on Disability and Access to Education. “NCDAE Tips and Tools:
Microsoft PowerPoint.” National Center on Disability and Access to
Education, 2005. Web. 4 May 2010.
Putman, Linda. “Teaching with PowerPoint in Distance Education Courses.” Ball
State University Institutional Repository, 2008. Web. 4 May 2010.
Schmidt, Klaus and Dan Brown. “Considerations for Embedding On-Line
Components into Traditional Classroom Environments.” Journal of Industrial
Teacher Education 41.4 (2004). Web. 4 May 2010.
Simpson, Claude L., et al. “An Analysis of Certain Factors Related to the Use of
PowerPoint.” Communications of the International Information Management
Association 3.2: 73-83. Web. 4 May 2010.