Reports template

1. Reporting Period:
KC-NCDDP Components Program Targets and KPIs
Frequency of
reporting the KPI
Accomplishment to
date
Balance Remarks
85% of KC-NCDDP barangays with poverty reduction action plans
prepared, involving community members in accordance with the KC-
NCDDP participatory process
Quarterly
85% of KC-NCDDP community projects completed in accordance
with technical plans, schedule and budget
Quarterly
85% of completed KC-NCDDP projects that meet basic financial
standards based on KC-NCDDP Finance and Administration Sub-
Manual
Quarterly
85% of completed KC-NCDDP projects that have satisfactory or
better sustainability evaluation rating
Annual
25% of the paid labor jobs created by the project are accessed by
women
Quarterly
No. of reconstructed or repaired shelters for disaster-affected
households
Quarterly
KC-NCCDP Plan for strategic capacity building of community
volunteers, NGAs, CSOs and other partners implemented
Annual
477 KC-NCDDP municipalities with LGUs staff trained by DILG using
the local governance modules
Quarterly
85% of KC-NCDDP municipalities with municipal poverty reduction
plans prepared in accordance with KC-NCDDP participatory process
Quarterly
90% of KC-NCDDP municipalities with citizens, other than public
officials, who participate in municipal-level prioritization forum
Quarterly
90% of KC-NCDDP municipalities provide LCC based on their LCC
delivery plan
Annual
Component 1: Barangay Grants
KC-NCDDP INTERMEDIATE OUTCOMES MONITORING TABLE
By Key Performance Indicators (KPIs) of KC-NCDDP Components
Intermediate Outcome Indicators
Component 2: Capacity-building
and Implementation Support (CBIS)

2. By Key Performance Indicators (KPIs) of KC-NCDDP Components
85% of KC-NCDDP municipalities with increased membership of POs
and CSOs in local development councils and special bodies (BDC,
local school board, PTCA, local health board, peace and order
councils)
Quarterly
80% of registered grievances satisfactorily resolved in line with the
GRS
Quarterly
KC-NCDDP provinces with provincial poverty reduction plans
prepared in accordance with pilot-test of KC-NCDDP PLGU process
Quarterly
Number of community volunteers per barangay trained in CDD (10
per brgy; 50% women)
Quarterly
50% of leadership positions in community volunteer committees
are held by women by 2017
Quarterly
KC-NCDDP PIMS providing necessary information in a timely fashion
to measure project effectiveness and results
Annual
100% KC-NCDDP multi-stakeholder oversight and coordinating
committees in place and functional in accordance with TORs
Annual
Number of KC-NCDDP studies on effectiveness and outcomes
completed, with a review of gender equality dimensions by 2017
Annual
System for community fund request fully operational at national
and regional levels
First 6 mos. of
implementation
100% of targeted new KC-NCDDP municipalities generate sex-
disaggregated data
Quarterly
Gender action plan implemented Quarterly
Component 3: Program
Management and M&E

3. Data Capture/Entry Forms Data Storage Unit/s directly Responsible
Program Outcome Indicators
2.4 Million hhs benefitting from sub-projects External KC-NCDDP IE Report External evaluation studies Question in external KC-
NCDDP impact surveys
External consultant team
40% of hhs report better access to services External KC-NCDDP IE Report External evaluation studies Question in external KC-
NCDDP impact surveys
External consultant team
10% increase in access to and utilization of roads,
education, health centers and water (major KC
investments) in KC-NCDDP municipalities
External KC-NCDDP IE Report External evaluation studies Question in external KC-
NCDDP impact surveys
External consultant team
35% of hhs in KC- NCDDP municipalities report
increase in confidence to participate in community
development activities
External KC-NCDDP IE Report External evaluation studies Question in external KC-
NCDDP impact surveys
External consultant team
45% of members from marginalized (IPs, women)
groups in KC-NCDDP municipalities attend regular
Barangay Assemblies
External KC-NCDDP IE Report External evaluation studies
Local records of BA minutes and
attendance
Question in external KC-
NCDDP impact surveys
External consultant team
70% of households in KC-NCDDP municipalities with
at least one member attending regular Barangay
Assembly
External KC-NCDDP IE Report External evaluation studies
Local records of BA minutes and
attendance
Question in external KC-
NCDDP impact surveys
External consultant team
Program Components Intermediate Outcome Indicators
85% of KC-NCDDP barangays with poverty reduction
action plans prepared, involving community
members in accordance with the KC-NCDDP
participatory process
Quarterly KC-NCDDP Progress
Report
Brgy/Community Activity Minutes
Form
Attachments: Brgy/Community
Training/Meeting Attendance Sheet
and copy of BAP/BLPRAP and BLGU
resolution
PSA data entry form PSA database National/Regional/Sub-
Regional M&E Units
85% of KC-NCDDP community projects completed in
accordance with technical plans, schedule and
budget
Quarterly KC-NCDDP Progress
Report
Sub-Project Completion Report
Final Inspection Report
Certificate of Completion and
Acceptance
Community sub-project data
entry form
Community sub-project
database
National/Regional/Sub-
Regional M&E Units
85% of completed KC-NCDDP projects that meet
basic financial standards based on KC-NCDDP
Finance and Administration Sub- Manual
Quarterly KC-NCDDP Progress
Report
Sub-Project Completion Report
Sub-Project Fund Utilization (FM
Annex 11)
Community sub-project data
entry form
Community sub-project
database
National/Regional/Sub-
Regional M&E Units
85% of completed KC-NCDDP projects that have
satisfactory or better sustainability evaluation
rating
Annual KC-NCDDP Progress
Report
Sustainability Evaluation Tool (SET) SET data entry form SET database National/Regional/Sub-
Regional M&E Units
KC PDO: "Communities in target
municipalities are empowered to
achieve improved access to services
and to participate in more inclusive
local planning, budgeting,
implementation and disaster risk
reduction and management"
Component 1: Barangay Grants
Communities plan and use barangay
grants effectively
KC-NCDDP KPIs BY PROGRAM COMPONENT AND M&E ARRANGEMENTS
List of Key Performance Indicators (KPIs), Reporting and KC-NCDDP Paper-Based Forms
KC-NCDDP PDO and Program
Components
Program Targets and KPIs
Frequency of reporting the
KPI
Computerized KC M&E Unit Data Collection Instrument
Data Collection Instrument

4. Data Capture/Entry Forms Data Storage Unit/s directly Responsible
KC-NCDDP KPIs BY PROGRAM COMPONENT AND M&E ARRANGEMENTS
List of Key Performance Indicators (KPIs), Reporting and KC-NCDDP Paper-Based Forms
KC-NCDDP PDO and Program
Components
Program Targets and KPIs
Frequency of reporting the
KPI
Computerized KC M&E Unit Data Collection Instrument
Data Collection Instrument
25% of the paid labor jobs created by the project
are accessed by women
Quarterly KC-NCDDP Progress
Report
Employment Record Sheet (ERS) ERS data entry form ERS database National/Regional/Sub-
Regional M&E Units
No. of reconstructed or repaired shelters for
disaster-affected households
Quarterly KC-NCDDP Progress
Report
Sub-Project Completion Report
Final Inspection Report
Certificate of Completion and
Acceptance
Community sub-project data
entry form
Community sub-project
database
National/Regional/Sub-
Regional M&E Units

5. Data Capture/Entry Forms Data Storage Unit/s directly Responsible
KC-NCDDP KPIs BY PROGRAM COMPONENT AND M&E ARRANGEMENTS
List of Key Performance Indicators (KPIs), Reporting and KC-NCDDP Paper-Based Forms
KC-NCDDP PDO and Program
Components
Program Targets and KPIs
Frequency of reporting the
KPI
Computerized KC M&E Unit Data Collection Instrument
Data Collection Instrument
KC-NCCDP Plan for strategic capacity building of
community volunteers, NGAs, CSOs and other
partners implemented
Annual KC-NCDDP Progress
Report
KC-NCDDP Technical Support
Services Division (TSSD)
477 KC-NCDDP municipalities with LGUs staff
trained by DILG using the local governance modules
Quarterly KC-NCDDP Progress
Report
Municipal Activity Minutes Form
Attachment: Municipal Activity
Attendance Sheet
Municipal training data entry
form
Municipal training database National/Regional/Sub-
Regional M&E Units
85% of KC-NCDDP municipalities with municipal
poverty reduction plans prepared in accordance
with KC-NCDDP participatory process
Quarterly KC-NCDDP Progress
Report
Municipal Activity Minutes Form
Attachment: Municipal Activity
Attendance Sheet and copy of
MDP/LPRAP and MLGU Resolution
MIBF data entry form MIBF database National/Regional/Sub-
Regional M&E Units
90% of KC-NCDDP municipalities with citizens,
other than public officials, who participate in
municipal-level prioritization forum
Quarterly KC-NCDDP Progress
Report
Municipal Activity Minutes Form
Attachment: Municipal Activity
Attendance Sheet and copy of MIBF
resolution
MIBF data entry form MIBF database National/Regional/Sub-
Regional M&E Units
90% of KC-NCDDP municipalities provide LCC based
on their LCC delivery plan
Annual KC-NCDDP Progress
Report
Municipal Consolidated Status of
Local Counterpart Contribution
(FM Annex 7)
MLCC data entry form MLCC database National/Regional/Sub-
Regional M&E Units
85% of KC-NCDDP municipalities with increased
membership of POs and CSOs in local development
councils and special bodies (BDC, local school
board, PTCA, local health board, peace and order
councils)
Quarterly KC-NCDDP Progress
Report
Municipal Development Council
(MDC) Expansion Checklist
LGU engagement data entry
form
LGU engagement database National/Regional/Sub-
Regional M&E Units
80% of registered grievances satisfactorily resolved
in line with the GRS
Quarterly KC-NCDDP Progress
Report
Grievance Redress System (GRS)
Intake Form
GRS data entry form GRS database National/Regional/Sub-
Regional M&E Units
KC-NCDDP provinces with provincial poverty
reduction plans prepared in accordance with pilot-
test of KC-NCDDP PLGU process
Quarterly KC-NCDDP Progress
Report
Provincial Acitivity Minutes Form
(TBD)
Attachments: Attendance sheet and
copy of Provincial LPRAPs and PLGU
Resolution
TBD TBD National/Regional/Sub-
Regional M&E Units
Component 2: Capacity-building
and Implementation Support
(CBIS)
More inclusive and transparent
planning and budgeting at municipal
and provincial levels

6. Data Capture/Entry Forms Data Storage Unit/s directly Responsible
KC-NCDDP KPIs BY PROGRAM COMPONENT AND M&E ARRANGEMENTS
List of Key Performance Indicators (KPIs), Reporting and KC-NCDDP Paper-Based Forms
KC-NCDDP PDO and Program
Components
Program Targets and KPIs
Frequency of reporting the
KPI
Computerized KC M&E Unit Data Collection Instrument
Data Collection Instrument
Number of community volunteers per barangay
trained in CDD (10 per brgy; 50% women)
Quarterly KC-NCDDP Progress
Report
Community Volunteers Profile Form
Brgy/Community Activity Minutes
Form
Attachments: Brgy/Community
Training/Meeting Attendance Sheet
Community volunteer
profile/training data entry
form
Community volunteer
profile/training database
National/Regional/Sub-
Regional M&E Units
50% of leadership positions in community volunteer
committees are held by women by 2017
Quarterly KC-NCDDP Progress
Report
Community Volunteers Profile Form Community volunteer profile
data entry form
Community volunteer profile
database
National/Regional/Sub-
Regional M&E Units
KC-NCDDP PIMS providing necessary information in
a timely fashion to measure project effectiveness
and results
Annual KC-NCDDP Progress
Report
Data Quality Assessment (DQA) Tools DQA data entry form DQA database National/Regional/Sub-
Regional M&E Units
100% KC-NCDDP multi-stakeholder oversight and
coordinating committees in place and functional in
accordance with TORs
Annual KC-NCDDP Progress
Report
Oversight and Coordinating
Committees Checklist
LGU engagement data entry
form
LGU engagement database National/Regional/Sub-
Regional M&E Units
Number of KC-NCDDP studies on effectiveness and
outcomes completed, with a review of gender
equality dimensions by 2017
Annual KC-NCDDP Progress
Report
Special studies National M&E Unit
System for community fund request fully
operational at national and regional levels
First 6 mos. of
implementation
National/Regional/Sub-
Regional Finance Unit
100% of targeted new KC-NCDDP municipalities
generate sex-disaggregated data
Quarterly KC-NCDDP Progress
Report
Regional Accomplishment Report National/Regional/Sub-
Regional M&E Units
Gender action plan implemented Quarterly KC-NCDDP Progress
Report
Regional Accomplishment Report KC-NCDDP Technical Support
Services Division (TSSD)
Component 3: Program
Management and M&E

7. PHYSICAL AND FINANCIAL PROGRESS REPORT OUTLINE
(NATIONAL/REGIONAL)
I. EXECUTIVE SUMMARY
Briefly describe the overall status of project implementation. It should include the regional
status of CEAC activities, BA participation rates, trainings conducted, volunteers trained and
implementation of community projects.
II. PROGRAM REACH TO DATE
Present in table the total number of municipalities and barangay covered per province,
indicating the modality and fund source.
III. SUMMARY OF MAJOR ACCOMPLISHMENTS
Actual accomplishments by component, performance indicators and milestones as indicated
in the Work and Financial Plan. Include also the accomplishments of other
projects/modalities (KC-MCC, Pamana, GPB, AusAID, LeadGov and JSDF-LVUC)
A. PHYSICAL
i. Social Preparation, Capacity Building and Implementation Support
ii. Seed Fund for Community Development Projects (Community Grants)
iii. Monitoring and Evaluation
B. FINANCIAL
i. Overall Financial Status (Actual vs Plan)
ii. Community Grant Disbursement
IV. IMPLEMENTATION ISSUES, CONCERNS, AND CHALLENGES
V. PLANS FOR THE NEXT PERIOD/QUARTER
VI. ANNEXES
A. Matrices for the physical, financial and other relevant data/information
B. KC-NCDDP Intermediate Outcomes Monitoring Table