The document summarizes the actions taken by the Municipality of Rome to transition to open source and free software. It describes how the city passed a resolution making open source mandatory where possible. It then outlines the steps taken, including assessing current systems, establishing a migration plan, transitioning workstations to open office tools, training an internal open source community, and creating an open platform for sharing problems and solutions. The goal is to break vendor lock-ins and ensure more efficiency, sustainability, and independence from suppliers.

1. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
SFK | Software Freedom
Kosova international
conference
Prishtina - April 5th, 2019

2. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
Our program
In line with the values of
transparency and openness,
the City of Rome decided to
mark a turning point in
developing the open source
and openness culture within
the Administration of Rome

3. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
The main goal for the Municipality is to break
the vendor lock-in, to guarantee more
efficiency, sustainability and independence
from suppliers in the performance of its duty.
Fonte foto: http://www.scomunicando.it/notizie/wp-content/uploads/2015/02/liberta-pensiero.jpg

4. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
Actions 1
One of my first acts approved by the
City Council (14 October 2016) was the
Resolution 55/2016 for use of Free
and Libre Open Source Software at
Roma Capitale that had impacts also on
acquisition software procedures.
In a few words, it was decided to be mandatory for this
Administration to choose open source solutions whenever
possible, taking into consideration the legal and technical
constraints.

5. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
Actions 2
During the year 2017, the
Municipality of Rome took well-
orchestrated steps to implement its
program about the transformation
towards FLOSS:
• an assessment about Roma Capitale’s main systems
and their impacts on internal and external users, was
released;
• the open and proprietary components were evaluated;
• a migration roadmap to FLOSS was established.

6. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
Actions 3
To introduce the free software culture within Rome
Administration, it was chosen to act first on the client
workstations side, by starting to use free office
automation tools, web browser and email, with
strong impacts on the Personnel (about 24000 people
work at Roma Capitale).

7. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
Actions 4
A recognition for six months on the level of usage
of proprietary productivity tools was launched.
It was analysed how many minutes per day each employee uses
the traditional, available tools on its own workstation.
This outcome was a precious instrument to schedule the transition
from proprietary to free software. At present LibreOffice,
Mozilla, Thunderbird, Zimbra have been installed and customized
on more than 95% client workstations and cohabit with proprietary
software. In 2018 and 2019, a gradual switch off started first by
employees that hardly ever use the traditional tools.

8. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
Actions 5
In addition, an internal FLOSS
community was constituted:
we trained more than 100 people,
keen on free technologies, to use
open office automation tools and
we are putting in place actions to
make this community a driver for
their colleagues.
Is in our investment into community the key to understand the
synergy between culture and technology.

9. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
Actions 6
We also put in place an open platform
(Moodle), open at all trained colleagues, to
share problems and solutions about
FLOSS components.

10. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
Our Openness alphabet
Finally, openness means not only open software but
also open agenda, open balance sheet, open data,
openness is our approach to the public government.
Open Agenda
Open Budget
Open Code
Open Data
Open Mind
… Z

11. SFK|SoftwareFreedomKosovaconference
City Councillor Flavia Marzano – Municipality of Rome
More to come…
Thank you for your attention
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