Learn the secrets of a successful project management office with someone who has designed more than one hundred PMOs worldwide.

1. PMO – PROJECT
MANAGEMENT
OFFICE
TRAINING

2. [
TRAINING
OBJECTIVE
The purpose of the training is to qualify students in the PMO’s
creation and implementation presenting the processes and best
practices that have helped the organizations to increase the
chances of success in your projects.
We will discuss the project manager and project team roles in the
transition between the individual projects management and the
project management conducted in a centralized manner. It will be
discussed the importance of ensuring that aggregated projects
and programs results are aligned with the strategic objectives of
the organization’s project portfolio.
TRAINING CONTENT
At the end of the course the student will be able to:
✓✓Distinguish projects from process
✓✓Understand the main features of a successful project
manager
✓✓Decompose the project scope through the Work Breakdown
Structure (WBS)
✓✓Develop feasible schedules and identify the project’s critical
path
✓✓Identify and describe the project major risks (threats and
opportunities)
✓✓Distinguish standards and quality requirements
✓✓Identify and resolve resource allocation problems
✓✓Develop effective reports to communicate the main points of
the project
✓✓Identify the main changes sources for the project control
execution
✓✓Reduce time through Compression and Fast Tracking method
© Macrosolutions SA. All rights reserved. 2/14

3. [
TRAINING
FACT SHEET
DESCRIPTION
Course number of hours. The number of days depends
COURSE DURATION
on the daily number of hours dedicated in each course.
16 Hours.
The minimum number of students suggested to ensure
NUMBER OF PARTICIPANTS
the training economic viability.
Minimum 20 students per class.
TARGET AUDIENCE
Project managers, project team members, sponsors and others stakeholders interested in the
project management process.
REQUIREMENTS
None.
The language in which the training is ministered.
LANGUAGE(S)
Portuguese, English and Spanish.
LOCAL
Provided by the contractor. Worldwide attendance.
Closed classes are hired by a particular organization
CLOSED CLASSES
or group. In this case all the participants are selected/
(IN COMPANY)? chosen by the contracting organization.
Yes.
Open classes offer public access in which the
OPEN CLASSES?
registration is done by each participant, individually.
No.
Professional Development Units are the measuring
CERTIFICATION AND PDU
units issued by the Project Management Institute for
All training participants will receive a the credential holders. With these units the credential
participation certificate with 16 PMI’s PDUs. holders can maintain their certifications.
(PMI R.E.P. activity number: Macro001)
© Macrosolutions SA. All rights reserved. 3/14

4. [
TRAINING
STANDARDS AND
METHODOLOGIES
Project management standards and methodologies discussed
and addressed in the training.
Project Management Institute (PMI) UK Office of Government Commerce (OGC)
PMBOK Guide PRINCE2 (Projects in Controlled Environments)
PMI Practice Standard for Estimating MSP (Managing Successful Programmes)
PMI Practice Standard for Earned Value Management — M_O_R (Management of Risks)
PMI Practice Standard for Configuration P3M3 (Portfolio, Programme, and Project
Management Management Maturity Model)
PMI Practice Standard for Risk Management P3O (Portfolio, Programme and Project Offices) —
PMI Practice Standard for Work Breakdown Structure MoP (Management of Portfolios)
PMI Practice Standard for Scheduling MoV (Management of Value)
PMI Standard for Portfolio Management
Scrum Alliance
PMI Standard for Program Management
Scrum Methodology
PMI Project Manager Development Competency
Framework
International Project Management Association (IPMA)
Organizational Project Management Maturity Model
(OPM3®) ICB® IPMA Competence Baseline
© Macrosolutions SA. All rights reserved. 4/14

5. [
TRAINING
BASIC
PROGRAM
[
COURSE OPENING
[
PROJECTS SUCCESS AND FAILURE
›› Project Management overview
›› Projects Success Reasons
›› Projects Major Failure causes
›› Project Management Myths
[
ORGANIZATIONAL STRUCTURES AND THEIR INFLUENCES INTO THE PMO CREATION
›› Functional structure
›› Weak matrix structure
›› Balanced matrix structure
›› Strong matrix structure
›› Projectized Structure
© Macrosolutions SA. All rights reserved. 5/14

6. [
TRAINING
BASIC PROGRAM
[
PROJECT MANAGEMENT OFFICE
›› Project Management Offices’ Functions and Profile
›› The several types of PMO: Individual, Departmental and Corporate
›› PMO and portfolio management
[
PMO’S SCOPE OF WORK
›› GAP Analysis
›› Tactical PMO x Strategic PMO
[
PMO AND PORTFOLIO MANAGEMENT
›› The portfolio management benefits
›› Portfolio management tools and metrics
›› Organizational strategy
›› Corporate Governance
[
PMO AND THE PROJECT MANAGEMENT MATURITY MODELS
›› OPM3
›› PMMM
›› Simplified Kerzner
›› ESI Model
›› Berkley Model
›› Macrosolutions’ Model
[
PROJECT MANAGEMENT OFFICE IMPLEMENTATION
›› GAP Analysis
›› Process Flow Definition
›› Communication’s Flow and Models
›› Pilot Project and Proof of Concept
›› Results Assessment
[
PMO PLANNING AND ADMINISTRATION
›› Identification of the company’s maturity level
›› Methodologies, software and standards selection
›› Metrics and results
›› Portfolio risks’ integrated management
[
COURSE CLOSE-OUT
© Macrosolutions SA. All rights reserved. 6/14

7. [
TRAINING
MY COOKING
PROJECT ®
EXERCISE
Ricardo Vargas had the opportunity to learn very interesting
dynamics that show the project management importance
while studying in the Strategy and Innovation program at the
Massachusetts Institute of Technology (MIT).
During the classes, he developed a simple dynamic based on
the elaboration of a quick dinner for guests to demonstrate
the importance of establishing the appropriate strategies for
managing the project and the inherent risks to every decision
making and also to the manager risk profile.
© Macrosolutions SA. All rights reserved. 7/14

8. [
TRAINING
MY COOKING PROJECT EXERCISE
The dynamics is are performed in two hours with all participants.
They were divided into groups, competing for the best performance
seeking to understand the risks associated with each decision.
Features 1- Shows the influence of the RISK PROFILE of
the project decision maker.
2- Promotes TEAMWORK in the decision-
making
3- Evaluate the effectiveness of the duration
COMPRESSION mechanisms.
[ MY COOKING PROJECT®
MAPA DE RISCOS
[ MY COOKING PROJECT®
GRÁFICO DE GANTT
CENÁRIO 01
CENÁRIO 01 Tempo Total:
ALTA
0-2 2-4 4-6 6-8 8 - 10 10 - 12 12 - 14 14 - 16 16 - 18 18 - 20 20 - 22 22 - 24 24 - 26 26 - 28 28 - 30 30 - 32 32 - 34 34 - 36 36 - 38 38 - 40 40 - 42 42 - 44 44 - 46 46 - 48 48 - 50 50 - 52 52 - 54 54 - 56 56 - 58 58 - 60 62 - 64 64 - 66 66 - 68 68 - 70 70 - 72 72 - 74 74 - 76 76 - 78 78 - 80 80 - 82
PROBABILIDADE
MÉDIA
BAIXA
BAIXO MÉDIO ALTO
IMPACTO
0-2 2-4 4-6 6-8 8 - 10 10 - 12 12 - 14 14 - 16 16 - 18 18 - 20 20 - 22 22 - 24 24 - 26 26 - 28 28 - 30 30 - 32 32 - 34 34 - 36 36 - 38 38 - 40 40 - 42 42 - 44 44 - 46 46 - 48 48 - 50 50 - 52 52 - 54 54 - 56 56 - 58 58 - 60 62 - 64 64 - 66 66 - 68 68 - 70 70 - 72 72 - 74 74 - 76 76 - 78 78 - 80 80 - 82
0-2 2-4 4-6 6-8 8 - 10 10 - 12 12 - 14 14 - 16 16 - 18
CENÁRIO 02 Tempo Total:
18 - 20 20 - 22 22 - 24 24 - 26 26 - 28 28 - 30 30 - 32 32 - 34 34 - 36 36 - 38 38 - 40 40 - 42 42 - 44 44 - 46 46 - 48 48 - 50 50 - 52 52 - 54 54 - 56 56 - 58 58 - 60 62 - 64 64 - 66 66 - 68 68 - 70 70 - 72 72 - 74 74 - 76 76 - 78 78 - 80 80 - 82
CENÁRIO 02
ALTA
PROBABILIDADE
MÉDIA
BAIXA
0-2 2-4 4-6 6-8 8 - 10 10 - 12 12 - 14 14 - 16 16 - 18 18 - 20 20 - 22 22 - 24 24 - 26 26 - 28 28 - 30 30 - 32 32 - 34 34 - 36 36 - 38 38 - 40 40 - 42 42 - 44 44 - 46 46 - 48 48 - 50 50 - 52 52 - 54 54 - 56 56 - 58 58 - 60 62 - 64 64 - 66 66 - 68 68 - 70 70 - 72 72 - 74 74 - 76 76 - 78 78 - 80 80 - 82
© 2010 Ricardo Viana Vargas. Todos direitos reservados. Reprodução Proibida.
BAIXO MÉDIO ALTO
IMPACTO
© 2010 Ricardo Viana Vargas. Todos direitos reservados. Reprodução Proibida.
© Macrosolutions SA. All rights reserved. 8/14

9. [
TRAINING
PMCOASTER ®
DYNAMIC
It is a dynamics developed to simulate the real
projects environment.
Divided into teams, the participants will plan and
execute the construction of a functional high speed
roller coaster prototype for a theme park.
Students will define the work, evaluate the project
feasible budget and time in order to execute it. They will do so
concerning the time and costs constraints. Then, students will
execute and monitor the project to demonstrate the effectiveness
of the plan in adverse conditions.
The approximate duration of the dynamics is 2 hours and its main
objective is to show the interrelationship between the scope
required, deadlines and available budget. In addition, the aspects
related to the teamwork quality are directly addressed.
© Macrosolutions SA. All rights reserved. 9/14

10. [
TRAINING
PMCOASTER DYNAMIC
Features 1- Shows the direct relationship between
project SCOPE, TIME and COSTS.
2- It highlights the importance of the
DECISION MAKING in resource-limited
settings.
3- Enables participants to understand the
mechanisms directly related to the creation of
the project schedule.
© Macrosolutions SA. All rights reserved. 10/14

11. [
TRAINING
ADDITIONAL
DYNAMICS
As part of our methodology, in this course the following dynamics
will be used:
[
CASE STUDIES
› Ricardo Vargas and the Macrosolutions’ team have selected a relevant set of case studies and
exercises that allow the participants to associate real and fictional cases the to daily work.
› All case studies are appropriate to the nature of the client and the training audience.
[
VIDEOS SELECTION
› In order to facilitate the student learning, videos that cover various parts of movies,
commercials, home videos, etc. are used in the classroom environment to fix concepts and
associate technical issues with the reality of work and also to introduce new concepts.
› They are short videos with direct focus on specific topics, tools and cases.
[
GROUP WORK
› Several studies and exercises will be proposed by the instructor in order to present a particular
topic or discuss a particular approach to project management.
› Throughout the training the teamwork will be encouraged and strengthened as a mean for the
group to learn.
© Macrosolutions SA. All rights reserved. 11/14

12. [
TRAINING
EXCLUSIVE STUDENT
ACCESS AREA
In addition to the exclusive printed material,
all participants will have access to the
courseware’s electronic version, to the files
of exercises and to the work done in the
classroom.
The access is given through the restricted
site that is available and prepared by the
Macrosolutions team considering each
course that we provide. This initiative is a
pioneer in the educational market and also
anticipates trends related to the documents’
electronic management
Student Area’s on the website macrosolutions.com.br
© Macrosolutions SA. All rights reserved. 12/14

13. [
TRAINING
REQUIRED
EQUIPMENT
The equipment required for the proper realization of the course is:
[ HIGH RESOLUTION PROJECTOR (1024X768)
[ SOUND SYSTEM FOR VIDEO DISPLAY
[ INTERNET ACCESS
[ VARIABLE ILLUMINATION INSIDE THE CLASSROOM
[ 01 TABLE FOR EACH GROUP OF FIVE STUDENTS
[ 01 FLIP CHART FOR EACH GROUP OF FIVE STUDENTS
© Macrosolutions SA. All rights reserved. 13/14

14. [
TRAINING
FURTHER
INFORMATION
For further information about this course, please contact:
Phone: +55 31 3024-3003
Fax: +55 31 3024-3005
email: info@macrosolutions.com.br
© Macrosolutions SA. All rights reserved. 14/14