Presentation about the news in Office 365 that Microsoft presented in Las Vegas spring 2019. seminar Gothenburg 2019-06-04

1. Breakfast seminar, Gothenburg, 2019-06-04
Office 365 – A report from SharePoint Conference NA 2019
What is in Microsoft’s roadmap?

2. Agenda
Introduction
The intelligent intranet
Yammer
Stream
OneDrive
Search
Security, Compliance & Record management
Teams
Acando Collaboration Platform

3. Martin Albrektson
Strategist – Digital workplace & Office 365
0730 82 53 65, martin.albrektson@acando.com
Thirty intranets and digital
Workplaces
From Vision, Goals and
behavioral changes....
...via solving customer
specific problems...
...to ready, implemented Digital workplaces

4. Introduction

6. • Storage
• 10x faster download
• 3x performance
• Instant co-authoring (in online versions for now)
• Incremental open of files
• Differential sync on all file types
• Preview 320+ file types
Performance + Geo locations

7. The intelligent intranet

8. • SharePoint start
• Where you want to go — personalized
navigation
• What you might want to know —
Personalized, relevant news, sites, and file
recommendations
• Promoted content from your organization —
Featured links
• What you want to get back to
• My Documents
• Saved for later
SharePoint Home of today….
…is now SharePoint start

9. • Automatically marks the
news from that site as
organizational news
• Automatically configures
search in that site to be
tenant wide
• Creates a shared branding
with the SP start page
• Enables a special SP
mobile app experience for
that site
• ..more such unique
experiences to be rolled
out in the near future
The new SharePoint Home site (Q3 this year)
The top portal in your organization

10. “Microsoft is putting the sexy into unsexy software”
The Verge May 24, 2019

12. • New right side vertical on pages (me column with me web parts) (soon)
• The ability to copy and duplicate a web part on a page. (soon)
• Undo and redo for web parts (soon)
• Automatic URL-addressable anchor links for H1, H2, and H3 headers on your page (soon)
• A tiles layout for news to create a dynamic “hero-like” experience
• Automatically generated recommendations on news pages (based on the graph, what you’ve
clicked on, what your colleagues have clicked on) that you can turn off with a toggle switch like
comments
• The ability to drag one or more images on to a page and have them land in image web parts and in
the Site Assets library automagically
• Organization-wide documents and page templates
• New web parts including the
• Call To Action button(soon)
• Weather(soon)
• Time zones(soon)
• Banner
• Highlighted content web part
• Ability to configure KQL queries in the Highlighted Content web part so that you can filter content
with complex combinations that include both AND and OR!!
• Page scheduling (this year)
• Multilingual pages (this year)
SharePoint pages

13. • Hub sites – Maximum number will be 2000
• Organization news – Audience targeting
• Organization assets – Central asset library
(targeted release late May)
• SharePoint authors will receive emails with
comments, replies and likes (mid June)
• Top of mind
• Hub enhancements
• Branding updates
• "Ghost" authoring
• Image improvements
Miscellaneous

14. • The lookbook, inspiration, design examples - https://sharepointlookbook.azurewebsites.net/
• Microsoft SharePoint blog - https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/bg-
p/SPBlog
SharePoint
Want to know more?

15. Yammer

16. Where work gets done
Or, When to use what
By @grissombrad

17. Yammer conversation web part in SharePoint

18. In-geo storage of Yammer messages for EU customers

19. Yammer - New type of conversation
Once the question is posted, the author or any group
admin can mark the best response as a best answer

20. • Microsoft Yammer blog - https://techcommunity.microsoft.com/t5/Yammer-Blog/bg-p/YammerBlog
Yammer
Want to know more?

21. Stream

22. Stream - Add quizzes, polls and surveys
With Microsoft Forms

23. Stream – Securely record, upload & share videos
For iOS and Android

24. Stream – SharePoint web part updated
Show trending videos in all of stream

25. • … people detection is on by default
• … it is possible for video owner to turn on the people timeline
• … it is possible to generate automatic captions (English, Spanish)
• … a transcript is created
• … you can do deep search within the transcript
Stream – Did you know that….

26. • Microsoft Stream blog - https://techcommunity.microsoft.com/t5/Microsoft-Stream-Blog/bg-p/StreamBlog
Stream
Want to know more?

27. OneDrive

28. • Reach ALL of your files
• Recommendations
• Sync of files
• Files on demand
• Intelligent on-hover file card
• Saved for later
• Preview 320 file types (DWG)
• Links to individual slides
• Request file
• Password protected links
• Metadata support
• Better mobile apps (scan
documents
OneDrive – Is the files app for Office 365

29. • Microsoft OneDrive blog - https://techcommunity.microsoft.com/t5/Microsoft-OneDrive-Blog/bg-
p/OneDriveBlog
OneDrive
Want to know more?

30. Microsoft search

31. Microsoft Search
Not SharePoint search any more

32. • People, Org. charts and groups, Files,
Conversations, Sites, Tools
• Office 365
• SharePoint
• OneDrive
• Yammer
• Teams
• Answers, Locations, Insights
• Bookmarks (Best bets)
• Q&As will be present
• Can be location aware
• Present wherever you are working
• In top bar
• O365, Office, Mobile etc.
• Windows
• Context aware
• Ranking infused by Microsoft graph
• The start of the journey
Microsoft Search – What is it?

33. • The crawling has been replaced
with a push functions (every time
something is created, changed or
deleted). 50% of the content is in
the index within 30 seconds. The
remaining 50% should be there
within 10 minutes. The hardware
is still shared between many
tenants so there is a dependency.
• Classic SharePoint sites will get
Microsoft search later this year.
Modern sites already in June (it is
in our targeted tenant already)
• Custom verticals, refiners, result
types and display template to use
within Microsoft search will be
available Q4 2019
• It will be possible to redirect
search results to custom search
pages
Microsoft search – Interesting details

34. • Office Pnp's web parts should be
used for customized search. They
will be updated Q3 but is present
already.
• Open Source
• One of the persons that created the
web parts has joined Microsoft
• Will be included in the graph api with
feature parity
Development – What to use?

35. • Extend search across any data source via
connectors.
• External content becomes first-class citizen.
• It is possible to use connectors built by
Microsoft, develop your own connector or
use third party connectors
Search
External sources

36. • Microsoft Search blog - https://techcommunity.microsoft.com/t5/Microsoft-Search-Blog/bg-
p/IntelligentSearch_DiscoveryBlog
Microsoft Search
Want to know more?

37. Security, Compliance &
Record management

38. • Collaborative record management – Not in the way for
collaboration
• Retention of content
• Tax forms that need to be retained for a minimum period of
time.
• Press materials that need to be permanently deleted when
they reach a certain age.
• Competitive research that needs to be both retained and then
permanently deleted.
• Work visas that must be marked as a record so that they can't
be edited or deleted.
• Apply retention labels
• Enable people in your organization to apply a retention label
manually
• Apply retention labels to content automatically if it matches
specific conditions, such as when the content contains:
• Specific types of sensitive information.
• Specific keywords that match a query you create.
• Retention of data sources outside of
Office 365 via connectors
• LinkedIn, Facebook, Twitter,
More to come
• File plan
• Disposition reviews. E.g.
• Before deletion or export (archiving)
• Reclassifications
• Utilize machine learning
• Learn how to recognize certain type of
documents in our organization
• Contracts, Steering documents
• Are they located in the correct place?
Retention labels

39. • Collaborative record management – Not in the
way for collaboration
• Sensitivity labels (private preview)
• Applied manually or by automatically
• Apply these labels to files, emails, groups, sites
and teams
• Supports encryption and co-authoring
• Follow the files even outside office 365
Sensitivity labels

40. • Data loss prevention scanning - Restrict sharing of files with sensitive information
• Multi geo capabilities for SharePoint & Groups
• External access expiration 30 days
Security

41. • Modern retention using SharePoint metadata - https://joannecklein.com/2018/07/25/modern-retention-
using-sharepoint-metadata/
• Updates to SharePoint security, administration, and migration -
https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Updates-to-SharePoint-security-
administration-and-migration/ba-p/549585
Security, Compliance & Record management
Want to know more?

42. Teams

43. • Teams reduces the total number of meetings (18,9%) and their duration.
• Information workers save 4 hours per week from improved collaboration and information sharing
• Information workers save more than 1 hour per week by not having to switch between applications
• Having resources available online in Teams reduces downtime by 14.6%. When resources are
available in one cloud-based location, downtime is reduced and complexity is lowered, making
security and compliance easier.
Teams
Forrester study: The Total Economic Impact™ Of Microsoft Teams
500.000 organizations using teams
Acando’s experience: Teams is a game changer, Everyone want to participate

44. • Replacing StaffHub – Shifts
• Live events (in Yammer as well)
• Teams room – “Certified” equipment
• Yammer as tab in Teams
• Team tabs in SharePoint
• New apps in Teams e.g. Adobe Creative Cloud
• Restrict access to a channel – Later this year
• Custom background in meetings
• Whiteboard
• Live captions
Teams
Not that many news

45. • Microsoft Teams blog - https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/bg-
p/MicrosoftTeamsBlog
• The value of collaboration - https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/Quantifying-
the-value-of-collaboration-with-Microsoft-Teams/ba-p/481328
• Live events - https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/Live-events-now-generally-
available-in-Microsoft-Teams/ba-p/386460
• Apps in Teams - https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/10-game-changing-
integrations-for-Teams-that-you-don-t-want-to/ba-p/386969
Teams
Want to know more?

46. @dcpadur
@susanhanley
@thatmattwade
@regarding365
@grissombrad
@espnguyen
@JoanneCKlein
@eliostruyf
@SearchExplained
@molnaragnes
@IntranetFocus
@sammarshall
@DarrellaaS
@netjmc
@mikaelsvenson
@danholme
@ChrisO_Brien
@vesajuvonen
@marcusash
@joebelfiore
@waldekm
@EricaToelle
@bniaulin
@jeffteper
@AdamHarmetz
@mkashman
@cfiessinger
@buckleyplanet
@WonderLaura
My top influencers in the Office 365 space
Try them out on Twitter

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