Project Integration Management

Project Integration Management
Martin Sillaots
2018
# 11

Definition of Project Integration
Management
Consolidation and integration actions that are
important for project completion
www.projektor.ee/pm/#integration

Purpose of Project Integration
Management
Identify, define, combine, unify
coordinate the various project
management activities

Examples of Project Integration
• Project integration with the main organisation
• Project process and outcome integration
• Integration of project processes and stages
• Project documentation integration

Project and Product Integration Example
BMBOK Guide 2009

Integration Management
• Develop project charter *
• Develop preliminary project scope statement
• Project management plan *
• Direct and manage project execution
• Monitor and control project work
• Integrated change control
• Close project

Project Phases and Processes
Initiation
Planning
Execution Control
Closing

Integration Management in the
Project Plan
Scope
definition
Quality
planning
Activity
definition
Activity
sequencing
Duration
estimation
Schedule
development
Organization
planning
Resource
planning
Communica-
tion planning
Procurement
planning
Plan
contracting
Select
sellers
Seller
responses
Risk
management
Risk
identification
Qualitative
analysis
Quantitative
analysis
Response
planning
Budgeting
Project
plan
Initiation
Execution
WBS

Inputs:
- Contract
- SOW
- Environment factors
- Organization assets
- PM Processes
Methods:
- Selection methods
- PM methodology
- PMIS
- Expert judgments
Outputs
- Project Charter
- Project scope
statement
- Project Plan
Integrated Planning

Inputs
Integrated Planning

Enterprise Environmental Factors
• Organization structure
• Company culture
• Standards
• Infrastructure
• Human resources
• Personnel administration
• Work authorization system
• Marketplace conditions
• Stakeholders risk tolerance
• Commercial databases
• PMIS

Organizational Process Assets
• Procedures
• Guidelines
• Templates
• Requirements
• Control procedures
• Information systems

Methods
Integrated Planning

Expert Judges
• Other departments
• Consultants
• Customers
• Sponsors
• Professional associations
• Professional networks
• Stakeholders

Outputs
Integrated Planning

Project Charter *
• Project manager name
• Organization (team)
• Requirements and Business needs
• Description of the end result
• Main deliverables
• Stakeholders influence
• Business case
• Summary milestones (estimated deadline)
• Summary budget (estimated price)
• Assumptions and constrains

http://ayucar.com/cHJvamVjdC1jaGFydGVyLXRlbXBsYXRlLWRvYw/

• Project objectives
• Outcome requirements and characteristics
• Outcome acceptance criteria
• Boundaries
• Sub-deliverables
• Constrains and assumptions
• Initial project organization
• Initial risks
• Schedule milestones
• Initial WBS
• Cost estimation
• Management requirements
• Approval requirements
ProjectScopeStatement

http://letter-templated.org/11-project-scope-statement-example.html/project-scope-statement-example-example-of-project-scope-statement_1-png

Project Plan
• Scope
– Needs
– Outcome
– Objectives
• Stakeholders
• Deliverables
– WBS
– WBS dictionary
• Quality management plan
• Organization
• Communication
management plan
• Schedule plan
• Staffing plan
• Budget plan
• Procurement management
plan
• Risk management plan
– Risk register
– Risk mitigation

Objectives of Project Plan (Document)
• Basis for project execution and control
• Project planning documentation
• Stakeholders communication tool
• Define reporting dates

e.g. EU Erasmus+ Strategic Partnerships Project Application Template
D. Participating organization(s)
E. Description of the Project
- Rationale (objectives, needs, target groups)
- Innovation and connection to similar projects
- Project partners (competences, experience, task
distribution)
- Communication, meetings
- Topics covered
- Expected results
E.1. Participants
Number of beneficial
F. Preparation
F.1. Project Management
Budget control
Time management
Quality monitoring
Risk management
Measurable objectives
G. Implementation
- Supporting activities
- Work activities
G.1. Intellectual Outputs
O1 Management
O2 Design
O3 Development
O4 Dissemination
O5 Exploitation
G.2. Multiplier Events
H. Follow-up
H.1. Impact
H.2. Dissemination and Use of Projects' Results
H.3. Sustainability
I. Budget
I.1. PM and Implementation
I.2. Transnational Project Meetings
I.3. Intellectual Outputs
I.4. Multiplier Events
I.5. Traveling

Exercise
Integrated project plan

Integrated Project Plan
• Executive summary
• Project (business) needs
• Project outcome description (features)
• Project objectives (SMART)
• Project deliverables (WBS)
• Quality assurance plan
• Project stakeholders
• Project organization (team, staff, competences)
• Communication plan
• Project schedule (time and resource plan)*
• Project resources (list of resources with characteristics)
• Procurement plan
• Project budget*
• Risk respond plan (risks and mitigation)
* Short summary in the main document, full charts in appendixes

Integrated Change
Management

Integrated Change Management
Information
distribution
Project
execution
Procurement
management
Reporting
Team
development
Schedule
control
Scope
verification
Cost
control
Quality
control
Risk
monitoring
Change
management
Planning
Closing

Project Control
• Monitor project process
– Collect and measure information
– Compare actual process with plans
– Assess trends and forecast
• Take preventive actions
• Take corrective actions
• Provide information for status reporting

Inputs:
- Project plan
- Performance
information
- Deliverables
- Accepted or rejected
change requests
Methods:
- PM methodology
- PMIS
- EVM
- Expert judgment
Outputs
- Corrective actions
- Preventive actions
- Change requests
- Defect repairs
- Forecasts
- Project plan updates
- Deliverables
Integrated Change Management

Change Management
Is needed because projects
seldom run exactly according to
the project management plan

Change Management
• Identifying needs for changes
• Documenting change requests
• Reviewing and approving/rejecting requests,
corrective and preventive actions
• Managing approved changes and actions
• Updating the scope, quality, budget and schedule
based on approved changes
• Maintaining the integrity of baselines
• Documenting impact of changes
• Validating defect repair
• Controlling project quality

Project Management
Methodology
Process that aids a project
management team in monitoring
and controlling the project work
according to the project plan

Project Management
Information System
An automated system that is used
to monitor, control and forecast
the execution of project activities

Configuration Management System
Change Control Process
• Identify changes
• Assess the effectiveness of those changes
• Continuously improve the project
• Communicate changes to the stakeholders
• Configuration identification
• Configuration status reporting
• Configuration verification and auditing

Corrective Action
Documented recommendations to
bring future project performance
into conformance with the project
plan

Preventive Action
Documented recommendations
that reduce probability of negative
consequence of project risks

Project Closure

Project Closure
• Formal close of the work
• Handing over the project result
• Final result verification

Inputs:
- Project plan
- Contract
documentation
- Environmental
factors
- Organizational
assets
- Performance
information
- Deliverables
Methods:
- PM methodology
- PMIS
- Expert judgment
Outputs
- Administrative
closure procedure
- Contract closure
procedure
- Final outcome
- Lessons learned
Project Closure

Administrative Closure
• Closing activities
• Responsibilities
• Collecting project documentation
• Analyzing success and failure
• Gathering lessons learned
• Archiving

Contract Closure
• Finishing all contracts
• Product verification

Closure Specialities
• Project is finished but work can continue
• Formal closing document is needed
• Final scope definition

Document of Formal Closure
• Closing accounts
• Reason for closure
• Closure related activities

Closing Activities
• Finishing additional works
• Archiving documents
• Utilising material leftovers
• Writing final reports

Archiving
• Resource quantities
• Unit prices
• Changes and modifications
• Correspondence

Integration End
martinsillaots@gmail.com

Project Integration Management

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