This is a list of free web tools that secretaries and administrative assistants may find useful. Presented at the annual Support Staff Mini Conference June 6, 2012.

2. Files
Conversion
Storing
Sharing

3. Zamzar.com
•Convert files
easily from
one file
format to
another.
•Have a .wmv
and want a
.mov? This
site’s for you!

4. Dropbox.com
•Download software
to your computer
•Synchronize files
across computers
and mobile devices
•Files are stored on
the cloud
•Can share files with
others through public
folders

5. Skydrive.com
•Store MS Office files
online—
Word, Excel, PowerPo
int, OneNote
•Create files online in
Skydrive itself with
Office Web Apps
•Share files with
others
•Download files from
Skydrive

6. Wetransfer.com
•Send large files over
the internet.
•Send files to up to 20
people at one time.
•Stores files for 2
weeks.
•Upload files up to 2
GB.
•No registration
required.
•High upload speed.
•Inbuilt Virus scanner.

7. Web2pdfconvert.com
•Paste URL and PDF
file is created
•No login
•Can download
immediately
•Can send via email
•Can install a PDF
button on your
browser to instantly
create a PDF from a
web page

8. Graphics
Photo Editing
Word Art

9. Aviary.com
Pixlr.com
•Like a desktop
image editor
(Photoshop) in a
web-based
application
•Upload photos &
begin editing online

10. Wordle.net
•Generate word
clouds from text that
you import
•The more frequently
the word appears in
the text, the bigger it
appears in the word
cloud
•Can edit fonts,
colors, and
backgrounds

11. Gimp.org
•Open Source
software (free)
•Download to your
computer
•Like Photoshop; full
featured
•Mac and PC versions
available

12. Scheduling
Calendars
To Do Lists
Project management
Event managers

13. Calendar.google.com
Share calendars; must have
Google ID
Famundo.com
Social calendar for families,
schools, churches
Printablecalendar.ca
Microsoft Word calendar
templates

14. Rememberthemilk.com
•Task manager
•Has SMART phone
app also
Remind101.com
•Send text message to
groups
•No need to know
phone numbers
•Participants opt in

15. Doodle.com
•Schedule
appointments
•No registration
required
•Project management
•Manage tasks &
subtasks
•Track timesheets
•Analyze progress
Zoho.com

16. Wufoo.com
•Online form builder
•Payment integration
•Analytics
•Prebuilt templates
•Can upload files
•Use for registrations,
etc.

17. Screencasting/Sharing
Screen Capture
Creating videos from screen
captures
Sharing your screen with
remote locations

18. Screenr.com
•Web-based screen
recorder
•No software to
download
•Hit record and start
talking into your
microphone

19. Screencast-o-
matic.com
• Web-based, or
download
application
• Maximum time
limit 15 minutes
• Publish to YouTube
or download flv or
mp4 file

20. Join.me
•Share your
computer screen
with anyone
•Download software
to your desktop
•Start the
application; it gives
you a number
•Tell person you want
to share with the
number to put in on
the website: Join.me

21. Mind Mapping
Create mind maps online
Share post it notes online

22. Bubbl.us
•Create mind maps
online
•Register for a free
account or not
•Free accounts
limited to 3 saved
sheets
•Educational
discounts available

23. Padlet.com
Stixy.com
Linoit.com
•Create boards with
post it notes
•Rearrange the notes;
categorize them
•Posts can be
anonymous or not
•Can insert a
question or prompt

24. Social Bookmarking
Lists of bookmarks online
Shared highlighting of web
pages
Pictures from saved
websites

25. Livebinder.com
• Create tabbed
binders of websites
that are grouped
together
• Can upload PDFs
and Word docs
• View links like
pages in a book
instead of URLs on
a page
• Can email your
livebinder

26. Diigo.com
• Bookmark your
favorite URLs and
access them online
from any computer
• Group URLs into
lists
• Create groups to
share your URLs
with

27. Pinterest.com
• Virtual pinboard
• Allows you to
organize and share
things you find on
the web
• Can browse
pinboards created by
other people
• Use pinboards to
plan
weddings, decorate
homes, and share
recipes

28. Professional Pages
Resumes online
Link to other professionals
with similar jobs
Job posting
Find jobs

29. LinkedIn.com
•Like Facebook for
professionals
•Create a profile
•Upload your resume
•Network with
colleagues and
friends
•Find experts and
ideas

30. For Fun
Create slogans
Create virtual tours
Find words
Highlight web pages

31. Sloganizer.net
•Type in topics and
slogans will be
generated
•If you don’t like it,
sloganize it again!

32. Mapwing.com
•Build and share
virtual tours
•Include digital
photos, interactive
maps, and comments
•Share your tours
•Browse a gallery of
virtual tours

33. Bighugethesaurus.com
•Find
synonyms, antonyms
and rhymes
•Get blog post ideas
and story plot ideas
•Great if you are
writing something
from scratch

34. Awesomehighlighter.com
•Highlight portions of
a web page that you
want to emphasize
•Email a link to
others so that they
can see your
highlight
•Save parts of the
page you are
interested in

35. Thank You!
I hope these websites are useful to you.
Download the presentation at:
http://www.slideshare.net/mbogart/free-cool-tools-for-school-support-staff