Project oz - using Jira to manage a move from the UK to Australia
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Deploying Jira at home
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Project oz - using Jira to manage a move from the UK to Australia
- 1. Project Oz Moving to Australia using Jira Matthew Cobby matt@andamooka.com Melbourne AUG Feb 2015
- 2. Who am I?
- 3. Who am I? Senor Consultant & Architect Former London AUG Leader 8+ years Atlassian user & hacker. Finance, Trading & Energy Industries Currently DevOps for a bank
- 4. Who am I? Lived in London for 15 years Australia is a second home Young family Decided to move to Melbourne Needed a tracker…
- 5. The Problem Hard deadlines Lots to track • Removals • 3 years of “life debt” • Renting home • Disconnections • Change of addresses • Financial planning • Holiday planning • ….. and 2 toddlers!
- 6. The Problem Very limited capacity Every moment counts Work from anywhere Harvest “small moments” 24 Hours "Free Time" 9% Relationship 4% Chores 7% Commute 7% Children 13% Work 35% Sleep 26% Sleep Work Children Commute Chores Relationship "FreeTime"
- 7. The Problem This wasn’t going to work… or this
- 8. The Solution You want to do what? A very understanding & long suffering partner.
- 9. The Solution You want to do what? A very understanding & long suffering partner.
- 10. The Solution Normally host on Mac mini at home NAT & Dynamic DNS for external access One off licence costs But shortly about to be “homeless” No DSL Cloud Hosting 1&1 VPS not capable; too many limits Atlassian Cloud, Contegix, Adaptavist* Higher cost; simplicity; no hassle * Other Atlassian hosting options exist!
- 11. The Solution Components • Arrival - Finding a new home • Employment - Resign & find a new job • Holiday - flights, car hire, accommodation • Leaving - Shutting down our life • Rental - Becoming 1st time landlords • Shipping - Packing, customs
- 12. The Solution Issue Types • Tasks • Sub-Tasks • Change of Address Records
- 13. The Solution Sprints & Versions • Initially tried sprints • Wanted burndown charts & velocity • Unpredictability of resource availability (i.e. me) made them unreliable • Same problems as running BAU & a sprint • Versions focussed the mind on fixed events e.g. Departure from Heathrow
- 14. The Solution Agile vs Kanban Kanban boards proved useful Highlighting tasks as they came close to due Resource constraints around due dates We couldn’t give sprints the full resource
- 15. The Solution
- 16. Lessons Learnt Sledgehammer meet nut… What we really wanted was a simple collaborative, online task tracker. Only used small % of functionality Confluence tasks might have done. But I’m a Jira nerd!
- 17. Lessons Learnt Process Full agile approach was too heavyweight Standups were very useful for heartbeat Constant feedback Encouraged experimentation Keep it lean
- 18. Lessons Learnt Cultural Speak to your partner before assigning issues Conversations through comments aren’t helpful Don’t email list of tasks every morning Don’t suggest having a wallboard at home Promote it as a way of storing information in one place Reinforce achievements (tasks closed)
- 19. Lessons Learnt Practicality Going agile doubles your cost Not a mobile first solution natively Difficult to create issues on the go Considered SMS to email gateway Jira phone apps a must for productivity
- 20. Lessons Learnt Practicality A client can cost more than a licence Jira phone apps a must for productivity • ResolveIt • Jira Connect (Free/Pro/Enterprise) • jira.me • Jira Anywhere • Wings for Jira • Cricket for Jira • My Jira Client • Pocket Desk • Jira RealLife - MIA
- 21. Lessons Learnt Atlassian Cloud Can feel slow after using on-prem Limited customisations Costs escalate fast with additions No control over outages Takes away system admin headaches! No emergency updates Great way to try out tools So easy!
- 22. Where next….? Project LIFE • Medium to long term tasks & personal goals • Jira too much overhead for very simple tasks like “get milk” & “tidy toys” • Pen & paper is hard to beat for simplicity • Still looking for that perfect tactical solution
- 23. Where next….? Family Days Out • Storing ideas for those rare sunny weekend days in Melbourne • Reports: Good for… sun / cold / wet Restaurants • List of potential places • Workflow tracks if you have been • Reports: Pick a suburb / cost / rating Change of Address Register • Perpetual list of records • Every time you move, reopen all issues
- 24. Where next….? Beyond Jira The Agile Family • Rapid feedback • Collective ownership • Self determination • Encourage experimentation • No fail in failure Maybe when they are older.
- 26. What else? What other talks do you want? Was this any good? Interested in speaking? Have you tried a micro talk?