Building Sustainable Country-Owned M&E Systems: From Principles to Practice
1. Building Sustainable Country-
Owned M&E Systems: From
Principles to Practice
Stephanie Watson-Grant, Kolawole Oyediran,
and Tariq Azim
MEASURE Evaluation
End-of-Phase-III Event, May 22, 2014
2. Outline of Session
Principles of sustainable country
ownership
Practice from selected countries
Nigeria
Ethiopia
5. What does it mean
to have a sustainable
country-owned M&E system?
6.
7.
8.
9. PRISM Assessments completed 9
times in 7 countries and M&E
systems assessments 12 times in
7 countries over Phase III
79 cross ministry/
department coordination
mechanism working/groups
established
19 instances of requests for
funding resulting from M&E
activities
10. 106 M&E system
related plans
developed
In 4 countries, requests
for technical assistance
for clearer leadership
structures
72 documents for
system strengthening
developed
11. 34 instances of
demonstrated
independent M&E
capacity
16 capacity building plans
for bridging gaps
developed
In Rwanda and Ethiopia a
specific budget line item
for the HMIS unit added
by the Government
12. 25 data capture and
collation instruments
developed
In Kenya standardized
community health
information system data
collection instruments
used in all facilities
In 3 countries
information products
developed with national
partners
16. Stakeholders
National Agency for the Control of AIDS (NACA)
National HIV Division (NASCP), Federal Ministry of Health
Orphans and Vulnerable Division, Federal Ministry
of Women’s Affairs and Social Development
Federal Ministry of Education
Federal Ministry of Defense
Sub-national levels – represented by six states
Nigeria Business Coalition Against AIDS (NIBUCAA)
Civil Society for HIV/AIDS in Nigeria (CiSHAN)
Development Partners --- UN-systems, DfID,
World Bank, and USG
17. Stakeholders’ Decision
After consultation
and consensus
building, UNAIDS’
Organizing
Framework for a
Functional National
HIV M&E System
(12 Components
Tool) to be used to
assess NNRIMS
Assessment of the
NNRIMS
18. Setting-up of Steering Committee
Chaired by NACA-SKM
Provided oversight roles
Developedconcept notes or
activityproposal
Secretariat coordinated
by NACA
24. Outcomes
Developed a multi-
year, multi-sectoral,
costed work plan
Improved coordination
and collaboration
Understanding of the
systems enhanced
25. Challenges and Lessons Learned
Competitive environment
Engage stakeholders to laydown
partnership framework will help in
establishing ownership for M&E
Human Resource Gap
Building local capacity will help is
sustaining partnerships and ownership
for M&E
26. Challenges and Lessons Learned
Donor’s expectations and local priorities
Partnership framework with clear define
roles and responsibilities will play vital roles
in sustaining ownership for M&E
Allocation of resources
Development of costed workplan will
ensure ownership for M&E
28. Training Mentoring
IT System Development
Guidelines, Indicator Revision
HMIS Data Collection, Reporting
Use of HMIS for Decisions
eHMIS Use
LevelofResponsibility
Time
Overall Strategy: Shared
Responsibility
SNNP RHB
MEASURE
Evaluation
Capacity Building Owning & Leading
DataQuality Assurance
29. Developing HMIS Training Skills
Potentialtrainerschosen
basedontheirproactive
participationandspeaking
skills
Regional, Zonal and
Woreda Process
Owners
Use HMIS and support HMIS
within their respective
program area
Training ofTrainers
Regional, Zonal and
Woreda Process Owners
Assisttheprojecttrainers
infacilitatingnexttraining
event
Actively facilitate sessions;
project trainers support
them
Take over the role of
prime trainers
34. Results…. Commitment
“ThisweekendI amat Soddodiscussingwithpeople
fromWolaita,DawroandKontasp.Woredato
improvedataqualityandtostrengthenuseof
informationat lowerlevel.”
….Ato Firew (Plan and M&E Process Owner,
SNNPRHB)
35. Results…. Accountability
“The points raised are correct and
we have tried investigate and we
are taking actions accordingly.”
….Ato Kare (SNNPRHB Head)
36. Results….Taking Over the Lead Role
“...wehavetoevaluateitas soonas possibleandwe
havetoproceedforthescale-up. I proposethatto
startoncluster1 by Tikimtandthencluster2 & 3
HidarandTahisasrespectively”
….Ato Firew (Plan and M&E Process Owner,
SNNPRHB)
37. Training Mentoring
IT System Development
Guidelines, Indicator Revision
HMIS Data Collection, Reporting
Data QualityAssurance
Use of HMIS for Decisions
eHMIS Use
LevelofResponsibility Shared Responsibility – Where Are We?
SNNP RHB
MEASURE
Evaluation
Capacity Building Owning & Leading
Time
38. Closing Thoughts
The dimensions are symbiotic and require a
holistic approach
Strong but respectfulpartnerships with joint decision
making is critical
Tangible demonstrationof commitmentto and
responsibility forM&E systems including leadership and
governancestructuresis vital
Mutually reinforcingcapacity is necessaryfordeveloping
and managing M&E systems
Processes that ensure accountability will contribute to
strong and lasting M&E systems.