1. COURSE CODE :: BCOM
11 COURSE ::COMPUTER
APPLICATIONS IN
BUSINESS
Unit -3 :: GETTING STARTED WITH MS WORD

2. INTRODUCTION
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In today’s technology-driven world, activities such as creating
and managing documents have become an integral part of
every organization. These documents serve as a resource of
information, which, in turn, helps in business activities, such
as information analysis, knowledge sharing, decision making,
and planning.
Managing and maintaining the information, data, and records
manually on paper files can be a cumbersome job. Instead, a
word processor can be used to cater to these needs. A word
processor is a software application or program that allows
you to create, edit, and save documents electronically.
Microsoft Word (MS Word) is a word processor developed by
Microsoft. A word processor is a computer application that
helps in creating a document, such as a memo or a letter, in
an effective and efficient manner.

3. OBJECTIVES
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Explore the history of Microsoft Word
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Start and quit Word 2010
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Explore the interface features of Word 2010
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Create, open, and save documents in Word 2010

4. NEW FEATURES OF MS
WORD
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Screenshot: Provides the facility to capture a picture of any document or screen and use
it in the document.
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Artistic Effects: Refer to special types of effects that can be applied to the images
inserted in a document.
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Enhanced Themes: Provide consistent style and look and feel to the entire document;
thereby helping the users to change the fonts and colors coherently in the document.
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Customized Quick Access Toolbar: Shows all the commonly used options available
while creating a document in MS Word 2010.
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Background Removal: Refers to an important feature of MS Word 2010 that helps in
removing the background of a picture in a document.
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Paste preview: Helps to preview the result of pasting the content in a Word document.
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Enhanced WordArt: Provides improved WordArt with great color combinations to create
stylized text, which cannot be created using normal formatting.
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Advance search and Navigation pane: Provides the improved search facility, which
helps in finding information in the document very easily and swiftly.
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Improved Ribbon: Provides an easier and faster access to all the commands available in
MS Word 2010.

5. Exploring the MS Word 2010
User Interface
The component of MS Word 2010 user interface are as follows:
Quick Access Toolbar
Contextual Tab
Ribbon
Command Sets
Minimize Button
Dialog Box Launcher
Maximize Button
Key Tips
Close Button
Enhanced Screen Tips
Command Tabs
Mini Toolbar
Live Preview
Zoom Controls

6. RIBBON
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The Ribbon appears just below the Title bar in the MS Word 2010 window. It displays
commands, features, and tools available in MS Word 2010. The commands are
logically grouped under different tabs on the Ribbon. Let’s learn about each tab
available on the Ribbon:
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Insert Tab
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Insert Tab
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References Tab
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Mailings Tab
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Review Tab
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Home Tab
View Tab
In MS Word 2010, customization of ribbon is possible, which says that you can add
or remove the elements, such as tab, command, or group, on the Ribbon according
to your requirements. In customizing the Ribbon, you can hide or display the tabs on
the Ribbon, add predefined group on the Ribbon, create your own group on the
Ribbon, display or hide the built-in tabs, create your own tab, and rename the tabs
on the Ribbon.

7. CREATING A NEW
DOCUMENT
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Every document in MS Word 2010 is based on a
template. A template is the basic model that provides
the basic structure to create a document easily and
quickly.
Templates offer sets of different predefined visual
elements that you can later customize according to
your requirements.
MS Word 2010 provides a wide range of templates
with various layouts, fonts, styles, and colors.
In MS Word 2010, you can create documents by
using a blank template, installed template, or an
online available template.

8. SAVING AND CLOSING A
DOCUMENT
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Saving the document as frequently as possible
is required to prevent any data loss due to any
unexpected events. An MS Word 2010
document is saved as a file with the .docx
extension. This extension indicates that the file
is based on the new eXtensible Markup
Language (XML) format.
After you have finished working with the MS
Word 2010 document, you can close the
document. You can close a document by
clicking the close button at the top right corner
of the document window.

9. SUMMARY
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MS Word 2010 also provides several additional and improved
features, such as Screenshot, Artistic Effects, Background
Removal, paste preview, improved WordArt, and improved Search
and Navigation pane.
Command tabs or tabs in MS Word 2010 are logical collections of
commands, which are used to perform some actions, such as
inserting pictures and changing the font face and font size.
In MS Word 2010, the Ribbon encapsulates most of the commands,
features, and tools available in MS Word 2010. The commands are
grouped under different tabs on the Ribbon.
In MS Word 2010, you can create documents by using a blank
template, installed template, or an online available template.
After you have created a new document, it is advisable that you
immediately save it. You need to save the document as frequently
as possible to prevent any data loss due to any unexpected events,
such as a power cut or system failure.
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