Breaking Down and Understanding Office 365 - SPSJHB 2015

1. Breaking Down and Understanding Office 365 Michael Noel 3 October 2015 Johannesburg, SA

2. Sponsors @sps_events #SPSPlus, #SPSJHB, #SPSCPT, #SPSDBN Platinum Gold Silver

3. Michael Noel @MichaelTNoel  Author of 19 books including the best selling SharePoint Unleashed series  Presented at over 200 events in over 70 countries around the world  Microsoft SharePoint MVP, first awarded in 2007  Partner at Convergent Computing in the San Francisco Bay Area (cco.com)

4. What We’ll Discuss  Office 365 Overview  Office 365 Components  Exchange Online  SharePoint Online  Skype for Business  OneDrive for Business  Yammer  New Tools and Add-ons (Delve, Clutter, etc.)  Office 365 Licensing  Migration to Office 365

5. Office 365 Service Offerings  When purchasing Office 365 licenses, you gain access to the entire stack of Microsoft’s online offerings  Exchange Online for Messaging  SharePoint Online for collaboration and document management  OneDrive for Business  Skype for Business

6. Administration of Office 365  Administered either through web based Admin Console  Alternatively can be administered using native PowerShell scripts

7. Overview of Features  50GB(+) Mailboxes for each user  Built-in archiving and records retention options  High Availability and Disaster Tolerance built-in through the use of Database Availability Groups  Essentially, the same proven technology used by Microsoft Exchange Server and used and understood by millions of Outlook users for messaging and calendaring but without the back-end server administration overhead

8. Exchange Online Plans Exchange Online Plan 1 Exchange Online Plan 2 50GB Mailboxes / 150MB Message Send   Outlook Support   Web-Based Access   Outlook App for Mobile   Clutter / Inbox Management   Document Collaboration with OneDrive for Business   Office 365 Groups   Third-Party Apps Extension   Anti-Malware/Anti-Spam   In-Place Hold  Unlimited Storage  Hosted Voicemail  Data Loss Prevention (DLP) 

9. Site Mailboxes  Site Mailboxes provide for a centralized location for all communications on a particular project.  Integrated with SharePoint Online

10. Document and Records Management  Primary use case scenario for SharePoint Online  Provides for the ability to save and store documents  Advanced functionality including:  Document check-in/check- out  Versioning  Multi-authoring

11. Business Intelligence  Provides the ability to display business information in graphical format  Tools include PowerPivot, Excel Services, and Power View

12. Enterprise Search  ‘Findability’ is the ability to be able to quickly and easily find relevant information  FAST Search within SharePoint provides for the following:  Contextual Search  Personalized Results  Document Preview  Enterprise Search

13. Plan Offerings  A la carte plans:  Plan 1: Basic SharePoint Functionality  Plan 2: Basic + Advanced Search, BCS, InfoPath Forms Services, DLP, eDiscovery Hold and Export, Video Search, WCM, BI Center, Excel Services, PowerView, Power Pivot  Office 365 Plans (More on this)  SharePoint Online is missing the following features that SharePoint On-Premises provides:  Email-enabled lists/libraries, IRM with AD RMS, PowerPoint Automation Services, Some WCM functionality, PerformancePoint Services, SQL Server Reporting Services, Scorecards and Dashboards SharePoint Online Plan 1 SharePoint Online Plan 2 App Catalog and Marketplace   Team Sites   Work Management   External Sharing   Basic/Standard Search   Content Management   Records Management   Access Services   SharePoint Workflows   Enterprise Search  E-discovery, ACM, Compliance  Excel Services, PowerPivot, PowerView  Visio Services  Form Based Application  Business Connectivity Services 

14. Skype for Business  Very recently renamed tool, previously known as Lync Online, which has been transitioned out as of 14 April, 2015  The Cloud based version of Microsoft’s On-Premises Tool for Instant Messaging, Video Conferencing, etc.  Exchange 2000 Conferencing Server  Live Communications Server (LCS) 2003  Office Communications Server (OCS) 2007  Lync Server 2010/2013 – Lync Online  Skype for Business  Currently related to ‘traditional’ consumer Skype in name only, though integration is being built-in

15. Features Skype for Business On- Premises Skype for Business Plan 1 Skype for Business Plan 2 Rich Presence, IM (1:1 and multiparty), Microsoft Office interoperability    Public Cloud IM/P federation with Windows live    Skype Connectivity    Persistent Chat  Skype for Business to Skype for Business Calling (voice and HD video, 1:1)    Skill Search (requires SharePoint Server)  Desktop, Application, and Whiteboard Sharing   Multiparty (3+) Audio/Video/Content Sharing (Scheduled and Ad hoc)   Meeting Controls (Organizer, Lobby Experience, Join From)   Enhanced In-meeting Note Taking with OneNote Sharing   Skype for Business Audio Conferencing  Interoperability with 3rd Party Audio Conferencing Providers  Skype for Business Multi-party Video   Enterprise Voice Functionality (Incl.Malicious Call Trace, E911, Call Park)  Skype for Business Mobile Clients    Skype for Business Web App  

16. Features  Purpose-built file sharing application  Upload and share large files with local and/or remote users

17. OneDrive for Business  Choose whether files must be shared with authenticated users or whether they can be shared with unauthenticated users  Unlimited storage space for Office 365 users *  10GB maximum file upload size

18. Enterprise Social and Yammer  Enterprise Social provides ‘Facebook for the Enterprise’ capabilities  Microsoft acquired ‘Yammer’ to provide for SaaS based Enterprise Social features  ‘Free’ as part of Office 365 Enterprise or Business Plans

19. Added Features and Functionality

20. Microsoft Delve

21. Office Groups

22. Office Video

23. Microsoft “Clutter”

24. Roadmap

25. Licensing

26. Licensing – Home/Personal/Student Plans Office Online Office 365 Personal Office 365 Student Office 365 Home (5 Users) Price/user/month free R 74,99 R 74,99 R 94,99 Office on up to 5 PCs/Macs  *2 PC/Macs  Office on up to 5 tablets/phones  *2 Devices  Online Office Word/Excel/PowerPoint     Offline Storage    1TB File Storage *15GB    Skype   

27. Licensing – Small Business (up to 300 users) Office 365 Business Essentials Office 365 Business Office 365 Business Premium Price/user/month R 68,80 R 113,40 R 179,90 Office on up to 5 PCs/Macs   Office on up to 5 tablets/phones   Online Office Word/Excel/PowerPoint    1TB File Storage    Professional Digital Storytelling Tools    50GB Mailbox with Calendaring/Contacts   Unlimited Online Meetings with Skype for Business   Corporate Social Network  

28. Licensing – Enterprise/Govt/Edu Plans A la carte Plans Kiosk Plans Enterprise/Govt/Edu Plans Plan Office Pro Plus Exchange Online – Plan 1 Exchange Online – Plan 2 SharePoint Online – Plan 1 SharePoint Online – Plan 2 Skype for Business – Plan 1 Skype for Business – Plan 2 Yammer Enterprise OneDrive for Business (Personal Plan) K1 K2 E1 E2 E3 E4 Price/user/month R 165 R 55 R 110 R 68,80 R 110 R 27,50 R 75,50 R 74,99 R 27,50 R 55 R 110 R 275 R 302,50 Office Web App (R/W)     Office Web App (Read)            Full Office Pro Plus Suite    Advanced Search, Access, Visio/Excel Services    Collaboration in Sites       Voice / Telephony  Voicemail / Archiving (50GB+,) DLP     Email / Calendaring       Application Sharing / Multiparty / Advanced IM    IM / Presence       Enterprise Social      External File Sharing     

29. Migration

30. Authentication Options  The ‘default’ option is to use accounts within Microsoft’s Azure Active Directory service  Many organisations may want to consider using their own AD DS accounts  This requires either an AD FS infrastructure, third party (i.e. Okta) or Azure AD Option 1: Use Azure AD Accounts Option 2: Use internal AD DS Accounts

31. Migration to Exchange Online  Performed by Microsoft or partner; standard mailbox moves similar to On- Premises migration  Requires DirSync components  Use Microsoft’s bandwidth calculator to determine migration timelines

32. Migration to SharePoint Online or OneDrive for Business  One major factor influencing SharePoint Online migrations is how to get content into SharePoint Online  Tools from 3rd party vendors can help here

33. Migration to Skype for Business Simple migration, requires only a few PowerShell scripts to change users Lync server location to the cloud Administration done via the Office 365 Admin Console

34. SharePint – Have a Drink on Us @sps_events #SPSPlus, #SPSJHB, #SPSCPT, #SPSDBN Platinum Gold Silver

35. Questions? Vrae? Imibuzo? Twitter: @MichaelTNoel Facebook: facebook.com/michaelnoel LinkedIn: linkedin.com/in/michaeltnoel Slideshare: slideshare.net/michaeltnoel Travel Blog: sharingtheglobe.com

36. Questions Thank You

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