As presented at SharePoint Saturday Johannesburg, October 2015

1. Breaking Down and
Understanding Office 365
Michael Noel
3 October 2015
Johannesburg, SA

2. Sponsors
@sps_events #SPSPlus, #SPSJHB, #SPSCPT, #SPSDBN
Platinum
Gold Silver

3. Michael Noel
@MichaelTNoel
 Author of 19 books including the best
selling SharePoint Unleashed series
 Presented at over 200 events in over 70
countries around the world
 Microsoft SharePoint MVP, first awarded
in 2007
 Partner at Convergent Computing in the
San Francisco Bay Area (cco.com)

4. What We’ll Discuss
 Office 365 Overview
 Office 365 Components
 Exchange Online
 SharePoint Online
 Skype for Business
 OneDrive for Business
 Yammer
 New Tools and Add-ons (Delve, Clutter, etc.)
 Office 365 Licensing
 Migration to Office 365

5. Office 365 Service Offerings
 When purchasing Office
365 licenses, you gain
access to the entire stack
of Microsoft’s online
offerings
 Exchange Online for
Messaging
 SharePoint Online for
collaboration and
document management
 OneDrive for Business
 Skype for Business

6. Administration of Office 365
 Administered
either through
web based
Admin Console
 Alternatively
can be
administered
using native
PowerShell
scripts

8. Overview of Features
 50GB(+) Mailboxes for each user
 Built-in archiving and records retention options
 High Availability and Disaster Tolerance built-in through the
use of Database Availability Groups
 Essentially, the same proven technology used by Microsoft
Exchange Server and used and understood by millions of
Outlook users for messaging and calendaring but without
the back-end server administration overhead

9. Exchange Online Plans
Exchange
Online
Plan 1
Exchange
Online
Plan 2
50GB Mailboxes / 150MB Message Send  
Outlook Support  
Web-Based Access  
Outlook App for Mobile  
Clutter / Inbox Management  
Document Collaboration with OneDrive for Business  
Office 365 Groups  
Third-Party Apps Extension  
Anti-Malware/Anti-Spam  
In-Place Hold 
Unlimited Storage 
Hosted Voicemail 
Data Loss Prevention (DLP) 

10. Site Mailboxes
 Site Mailboxes
provide for a
centralized
location for all
communications
on a particular
project.
 Integrated with
SharePoint Online

12. Document and Records
Management
 Primary use case scenario
for SharePoint Online
 Provides for the ability to
save and store documents
 Advanced functionality
including:
 Document check-in/check-
out
 Versioning
 Multi-authoring

13. Business Intelligence
 Provides the
ability to
display
business
information in
graphical
format
 Tools include
PowerPivot,
Excel Services,
and Power
View

14. Enterprise Search
 ‘Findability’ is the
ability to be able to
quickly and easily
find relevant
information
 FAST Search within
SharePoint provides
for the following:
 Contextual Search
 Personalized Results
 Document Preview
 Enterprise Search

15. Plan Offerings
 A la carte plans:
 Plan 1: Basic SharePoint
Functionality
 Plan 2: Basic + Advanced
Search, BCS, InfoPath Forms
Services, DLP, eDiscovery Hold
and Export, Video Search,
WCM, BI Center, Excel Services,
PowerView, Power Pivot
 Office 365 Plans (More on this)
 SharePoint Online is missing
the following features that
SharePoint On-Premises
provides:
 Email-enabled lists/libraries,
IRM with AD RMS, PowerPoint
Automation Services, Some
WCM functionality,
PerformancePoint Services, SQL
Server Reporting Services,
Scorecards and Dashboards
SharePoint
Online
Plan 1
SharePoint
Online
Plan 2
App Catalog and Marketplace  
Team Sites  
Work Management  
External Sharing  
Basic/Standard Search  
Content Management  
Records Management  
Access Services  
SharePoint Workflows  
Enterprise Search 
E-discovery, ACM, Compliance 
Excel Services, PowerPivot, PowerView 
Visio Services 
Form Based Application 
Business Connectivity Services 

17. Skype for Business
 Very recently renamed tool, previously known as Lync
Online, which has been transitioned out as of 14 April, 2015
 The Cloud based version of Microsoft’s On-Premises Tool for
Instant Messaging, Video Conferencing, etc.
 Exchange 2000 Conferencing Server
 Live Communications Server (LCS) 2003
 Office Communications Server (OCS) 2007
 Lync Server 2010/2013 – Lync Online
 Skype for Business
 Currently related to ‘traditional’ consumer Skype in name
only, though integration is being built-in

18. Features
Skype for
Business On-
Premises
Skype for
Business Plan
1
Skype for
Business Plan
2
Rich Presence, IM (1:1 and multiparty), Microsoft Office interoperability   
Public Cloud IM/P federation with Windows live   
Skype Connectivity   
Persistent Chat 
Skype for Business to Skype for Business Calling (voice and HD video, 1:1)   
Skill Search (requires SharePoint Server) 
Desktop, Application, and Whiteboard Sharing  
Multiparty (3+) Audio/Video/Content Sharing (Scheduled and Ad hoc)  
Meeting Controls (Organizer, Lobby Experience, Join From)  
Enhanced In-meeting Note Taking with OneNote Sharing  
Skype for Business Audio Conferencing 
Interoperability with 3rd Party Audio Conferencing Providers 
Skype for Business Multi-party Video  
Enterprise Voice Functionality (Incl.Malicious Call Trace, E911, Call Park) 
Skype for Business Mobile Clients   
Skype for Business Web App  

20. Features
 Purpose-built file sharing application
 Upload and share large files with local and/or remote
users

21. OneDrive for Business
 Choose whether files
must be shared with
authenticated users or
whether they can be
shared with
unauthenticated users
 Unlimited storage
space for Office 365
users *
 10GB maximum file
upload size

23. Enterprise Social and Yammer
 Enterprise Social
provides ‘Facebook for
the Enterprise’
capabilities
 Microsoft acquired
‘Yammer’ to provide
for SaaS based
Enterprise Social
features
 ‘Free’ as part of Office
365 Enterprise or
Business Plans

24. Added Features and Functionality

25. Microsoft Delve

26. Office Groups

27. Office Video

28. Microsoft “Clutter”

29. Roadmap

30. Licensing

31. Licensing – Home/Personal/Student Plans
Office
Online
Office
365
Personal
Office
365
Student
Office 365
Home
(5 Users)
Price/user/month free R 74,99 R 74,99 R 94,99
Office on up to 5 PCs/Macs
 *2
PC/Macs

Office on up to 5 tablets/phones
 *2
Devices

Online Office Word/Excel/PowerPoint
   
Offline Storage   
1TB File Storage
*15GB   
Skype
  

32. Licensing – Small Business (up to 300 users)
Office 365
Business
Essentials
Office
365
Business
Office 365
Business
Premium
Price/user/month R 68,80 R 113,40 R 179,90
Office on up to 5 PCs/Macs  
Office on up to 5 tablets/phones  
Online Office Word/Excel/PowerPoint   
1TB File Storage   
Professional Digital Storytelling Tools   
50GB Mailbox with Calendaring/Contacts  
Unlimited Online Meetings with Skype for Business  
Corporate Social Network  

33. Licensing – Enterprise/Govt/Edu Plans
A la carte Plans Kiosk
Plans
Enterprise/Govt/Edu
Plans
Plan Office
Pro Plus
Exchange
Online –
Plan 1
Exchange
Online –
Plan 2
SharePoint
Online –
Plan 1
SharePoint
Online –
Plan 2
Skype for
Business –
Plan 1
Skype for
Business –
Plan 2
Yammer
Enterprise
OneDrive
for
Business
(Personal
Plan)
K1 K2 E1 E2 E3 E4
Price/user/month R 165 R 55 R 110 R 68,80 R 110 R 27,50 R 75,50 R 74,99 R 27,50 R 55 R 110 R 275 R 302,50
Office Web App (R/W)    
Office Web App (Read)           
Full Office Pro Plus Suite   
Advanced Search, Access,
Visio/Excel Services
  
Collaboration in Sites      
Voice / Telephony 
Voicemail / Archiving (50GB+,)
DLP
   
Email / Calendaring      
Application Sharing / Multiparty /
Advanced IM
  
IM / Presence      
Enterprise Social     
External File Sharing     

34. Migration

35. Authentication Options
 The ‘default’ option is to
use accounts within
Microsoft’s Azure Active
Directory service
 Many organisations may
want to consider using
their own AD DS accounts
 This requires either an AD
FS infrastructure, third
party (i.e. Okta) or Azure
AD
Option 1: Use
Azure AD
Accounts
Option 2: Use
internal AD DS
Accounts

36. Migration to Exchange Online
 Performed by
Microsoft or
partner; standard
mailbox moves
similar to On-
Premises migration
 Requires DirSync
components
 Use Microsoft’s
bandwidth
calculator to
determine
migration timelines

37. Migration to SharePoint Online or OneDrive
for Business
 One major
factor
influencing
SharePoint
Online
migrations is
how to get
content into
SharePoint
Online
 Tools from 3rd
party vendors
can help here

38. Migration to Skype for Business
Simple migration, requires only a
few PowerShell scripts to change
users Lync server location to the
cloud
Administration done via the Office
365 Admin Console

39. SharePint – Have a Drink on Us
@sps_events #SPSPlus, #SPSJHB, #SPSCPT, #SPSDBN
Platinum
Gold Silver

40. Questions? Vrae? Imibuzo?
Twitter: @MichaelTNoel
Facebook: facebook.com/michaelnoel
LinkedIn: linkedin.com/in/michaeltnoel
Slideshare: slideshare.net/michaeltnoel
Travel Blog: sharingtheglobe.com

41. Questions
Thank You