The VP Finance is responsible for the financial stability and transparency of AIESEC Norway. This includes creating and managing budgets, tracking finances, ensuring payments and invoices are processed, and providing regular financial reports. The VP Finance also manages legal and tax obligations. They work to develop strategic financial plans and provide coaching to local finance VPs. Additionally, the VP Finance leads the application and management of grants and funds. A key duty is managing the Fredskorpset project, which involves financial oversight, communications, and ensuring goals and reporting requirements are met. Measures of success include maintaining budgets, prudent financial management, securing funds, financial transparency at all levels of the organization, and achieving objectives of the Fredskorpset projects.
1. AIESEC Norway
MC 2013 - 2014 application package
Job Description: MC VP Finance and FK
Position Role
The role of the VP F is to ensure financial stability and transparency of all entities in AIESEC Norway. The MCVPF is
responsible for planning and managing the finances in AIESEC Norway sustainably together with the MCP. MVCPF
also has a key role in ensuring strategic investments of AIESEC Norway’s financial resources and in ensuring
sustainable revenue generation through funds and grants applications.
In the Fredskorpset project the role of VP F is to assure the overall realization of the FK project, as project manager
and final responsible of the project. The VP F have to assure that all the grant requirement are meat and the overall
goals of the project are achieved. In this process she/ he will work with the MC VP OGX, VP ICX GCDP, MCP of
AIESEC Norway, project managers and MCPs of the partners countries.
Responsibilities
Financial administration and management
MC budgeting, tracking and revision
Implement financial rules and principles within MC and towards LC’s
Execute internal accounting
Update book keeping on a monthly basis
Calculation of monthly LC-MC balance
Ensure transparency to all members of current finance situation by monthly updates
Coordinating with auditor to ensure that the external audit is done on time
Handling MC bank account and cash
Invoicing all relevant stakeholders of AIESEC Norway and ensure payment
Income tracking and invoicing follow up
Prepare quarterly financial reports and forecasts to Board of Directors meetings
Financial controlling of all MC projects
Legal administration
Manage all contracts of AIESEC Norway
Manage legal status of organization together with MCP towards Norwegian government
Strategic development of Finance in AIESEC Norway
Ensure proper financial management is implemented in all LC’s and ensure LC’s have the tools available for this
Analysis and evaluation of the financial model of AIESEC Norway
Strategic management of reserves and investment of financial resources
2. Coaching
Coach LCVPFs
Funds and grants
Conduct research for different funds and grants relevant for AIESEC Norway
Application and follow up of funds and grants through the year
Maintain relations with the funding organizations
Ensure all LCs have updated membership lists and paying members. Collect documentation for the same
Continue and follow up the grants from 2012-2013 (EVS reporting, FK phase 3 of the project and reporting, LNU
reporting)
Conference managemant (Finance)
Constant communication with OCP/VPF before conference
Ensure conference budget is well prepared and followed
Project Managemant of Fk project 13-14
Ensure proper financial management of projects run in cooperation with externals, if any
Conduct and manage the “follow-up activities” of the Fk project, including: communication with partner
countries, communication with exchange participants both incoming and outgoing, assure that the reports are
sent by participants and partner countries.
Manage the Fk new project, starting from application form, communication with partner countries and
participants, till the evaluation phase
Constant communication with VP OGX and VP ICX GCDP to assure that the project goals are met
Constant communication with participants, partners and Fk representatives
Overall responsible for the project implementation
Final responsible for the financial management of the project
Responsible for creation of ongoing documentation of project
Will attend partner meetings in Norway/or abroad potentially two times a year
Project Managemant of Fk project 12-13
Ensure proper financial management of projects run in cooperation with externals, if any
Conduct and manage the “follow-up activities” of the Fk project, including: communication with partner
countries, communication with exchange participants both incoming and outgoing, assure that the reports are
sent by participants and partner countries.
Constant communication with participants, partners and Fk representatives
Overall responsible for the project implementation
Final responsible for the financial management of the project
Responsible for creation of ongoing documentation of project
Final responsible for submitting the narrative, financial and audit report for FK projec
3. Exchange and Finance Synergies
Weekly communication with MCVP OGX, MCVP GCDP ICX and MCVP iGIP to ensure immediate invoicing of
exchange income Involvement in goal setting for exchange with MCVP OGX, MCVP ICX GCDP and MCVP iGIP to
ensure crucial input for budget creation and revision
Measures of successs of Success
Achievement of budget revenues while staying on track on expenses
Prudent and austere financial management including financial control of MCP and MC
Number of funds applied and granted and amounts received
Financial stability and transparency on all levels in AIESEC Norway
Number of funds applied and granted at LC level
Achievement of Fk 13-14 project goals
Successful evaluation on Fk old project 12