Creating effective PowerPoint presentation just open your mind to What makes PowerPoint different? 7 steps for successful presentation, Effective visuals, How to define purpose, how to convert your words to visuals, choosing colors, text, and bullets, changing your old statistics to 3 dimensional, what are don't s in your presentation.

1. Presentation Simplified
Mohamed Aslam. H | Multimedia Engineer
Academic Staff College, VIT University, Vellore – 632 014
http://www.facebook.com/presentation.simplified

2. Presentation is support tool to be used where speech plus
multimedia works better than speech alone.
Our short-term memory can only hold a very limited amount of
information at one time. The brain processes presentations
through two channels; a visual channel and an auditory
channel. PowerPoint presentations helps the way the brain works
in both auditory and visual channels.
Effective presentations are made
to persuade, inform and inspire.

3. What makes PowerPoint different?
PowerPoint organizes and stores ideas as slides.
PowerPoint is a multimedia tool that allows you to use
stunning visuals graphics, charts, diagrams, photos and
artwork, plus video film clips, sound effects, sound
tracks, and narration.
Microsoft Office PowerPoint
2007 helps to create high-
impact, dynamic
presentations without the
help of a design
professional.

4. 7 steps for successful presentation
1. Define Your Purpose
2. Profile Your Audience
3. Structure Your Story
4. Add Impact Needs visuals and stories
5. Rehearse Until Perfect
6. Deliver with Style
7. Review and Revise The best presenters learn
from their mistakes by continually evaluating
their performance.

5. Define your Purpose
Use sharp, punchy titles which will help you clarify your
purpose.
Summarize your key message
Informative presentation must be built on logical, clear
sequence of ideas, and the points must be presented in an
easy-to-remember pattern.
Use Logic and Evidence
because Professionals such as
engineers will hunt for any flaw in
your logic.

6. Create a clear, simple structure Avoid complexity. Use
supporting charts and visual aids where you need to
explain complex ideas and processes.
Use analogies, models, and pictures to explain difficult
concepts and create memorable images.
Use a numbered list. the easiest and often the most
powerful way to group information.
Don’t drown audience with
your data and information.

7. Structure your story
Preview
Your introduction should grab your listeners’ attention and
provide an overview of what’s to come.
View
State your point of view, make three to five points and
support them with evidence and illustrations.
Review
A strong conclusion with key
points, includes a wrap-up
story, and finishes with a call
for action.

8. Next ! The impact…

9. PowerPoint Magic
Design and deliver persuasive PowerPoint

10. Visuals
75% of what we learn comes to us through our eyes,
13 percent through our ears, and 12 percent through smell, taste,
and touch. The University of Minnesota and 3M research discovered
that the presenters who use visuals are 43 percent more persuasive
than those who don’t.
In PowerPoint, less is more. If you fill your slide with screeds of
text, you make it impossible for your viewer’s brain’s visual channel
to absorb and interpret your visuals.
Visuals Increase Message Retention
Visuals increase memorability. Most
listeners forget what a speaker says
within minutes of leaving a presentation.
But they do remember a visual in graphic
detail weeks, even months later.

11. Convert words into Visuals
Facts - Start by gridding your facts into a table [use Zebra
tables to differentiate each rows and columns]
Procedures - Ask how you could draw this procedure as
a series of steps
Processes - Lay the process out as a simple flow chart
Principles - Try simulating the
principle as a visual model
Concepts – Present with a
simple visual analogy

12. How to convert words into Visuals
Chronological story starting with past achievements,
moving onto current achievements, and finishing with
future plans.
3D 3D

13. 3D
Circular flow diagram
3D
Jigsaw Puzzle Pieces

14. Colors
Because of the literally millions of
color choices, presenters need to
understand why some colors work
and why other color combinations
don’t. To persuade effectively, you
also need to understand the
psychology of color and how to
adapt your color choice to a
particular audience.
A 3M study found color was one of the prime reasons
presentation visuals have such a big impact compared to
black and white. Color can add impact, create interest, and
focus the eye.

15. Colors
Color Persuades
Color advertisements attract up to 80 percent more readers. Sales of
advertised products increase by over 50 percent when color is used.
The retention of the ad content increases 55 to 80 percent with color.
Colors Evoke Emotions
Nothing evokes a mood quicker than color. Colors stimulate an
emotional response. Color combinations can smooth, stimulate or
charm.
Too Many Colors Confuse
The biggest mistake presenters make with color is to use many colors.
Too many colors cause confusion. Two different colors of text with one
background color usually works best. To unify your presentation, it
usually pays to use the same background color for all of your visuals.

16. Color Associations
The color we select affects us subconsciously and
communicates subliminal signals about mood. Here are some of
the common meanings we associate with different colors.

17. How Different Audiences Interpret Colors

18. Managing Colors
Light text on a dark background Light Text here
Dark text on a light background Light Text here
Avoid using Dark text on a dark background color
Select one or two support colors
combination
Select a dominant or primary
color which reflects that mood
Consider making this your
background slide color

19. Text
The way you format and present your text will
have a big impact on your presentation.
Consider using Tahoma or Verdana as an
alternative to Arial
As an alternative to Times New Roman, try
Georgia. It looks clean, is crisp, and is easy to
read.
Consider using Tahoma for the headline and
Georgia for the text.
If you can’t avoid using lots of text, use a serif
face for all your body text.

20. Terrific Text
One of the biggest design sins of Power-Point creators is to make text
too large or too small. Type that is too large looks ugly and clumsy.
Type that is too small looks cramped and can’t be read.
Underlining text can be very useful if you want to show changes in a
paragraph. But again, be discreet.
Increase your line spacing: The extra
line spacing makes it easier for the viewer to
separate individual words.
Italicized text often looks great on
the computer screen but is often
unreadable when projected. Because
italicized text is more difficult to read than
normal text, the type size may need to be
enlarged.

21. Bullets
Unless there is a compelling reason, stick with the regular circle
and square bullet points. In most cases, they look more professional
Make your bullets the same size as the text type. But some
designers think bullets look better when they are one or two
points less the rest of the text
Don’t place your text hard up against the bullet. Add at least one
extra space between a bullet and the text
Consider coloring the bullet to add visual interest. Dark red and
blue bullets always look good with black text
Align lists on the left vertically. Leave the right margin ragged or
unjustified

22. Bullets
Place the most important points at the top of the list. That’s
where viewers look for them
Slash all unnecessary words
Capitalize the first letter in a list. But never use all caps for
an entire entry or list
Don’t punctuate lists with periods or full
stops. Most slides don’t need them to separate
out blocks of text
Replace bullets with numbers where the
order is critical for meaning. Step, by step
instructions usually need numbers to make
sense.

23. Using Statistics
Use Credible Sources
Make your statistics credible by citing authoritative, unbiased sources.
Make Your Numbers Understandable
Large numbers are especially difficult to understand. For example, the
difference between one million and one billion.
Round off numbers to improve recall. It is much easier to
visualize and remember three million than 3,168,758. About
30 percent is easier to remember than 31.69 percent.

24. Using Statistics
One Point Per Slide
Slide One
While revenues are currently rising, they are likely to fall
sharply.
Slide Two
In the meantime, expenditures continue to increase.
Slide Three
The current surplus is about to
turn into a long-term deficit.

25. Wow in Charts, Bar and Line Graphs
Select the Appropriate Chart. There are seven
common chart types.
1. Pie charts
2. Horizontal bar charts
3. Vertical or column charts
4. Line charts
5. Area charts
6. Dot charts (or scatter diagrams)
7. Tables

26. Use PIE charts for percentages
Consider adding a third dimension (3D) to give the pie
the impression of being solid.
3D

27. BAR charts
Use Contrasting Colors
Use a contrasting color or shade to highlight the most important bar and reinforce the
message title.
Limit the Number of Bars
If practical, keep the number of bars to five or fewer. Five or fewer bars are much easier
to read and interpret. Bars can be any width. However, white space between the bars
makes them easier to distinguish.
3D

28. Line charts
3D

29. Area charts
3D
Allow Extra Time for Viewing
Area charts are most difficult to interpret than pie and bar charts,
so give your audience extra time for comprehension.

30. Don’ ts
Remove unrelated visual elements, extras like video clips, music, sounds,
animated gifs, and clipart
Remove heavy, pictorial backgrounds or animated slides can confuse or distract
your audience from your key points. Wherever possible, limit the animation on your
slide template to your title.
Remove all corporate logos except the one on the title page.
Do not use Complex Diagrams which cause confusion
Avoid Cheap Clip Art, low quality images [Pay for/ buy high quality images, clipart
from internet]
Don’t present more than one slide every two minutes and Present no more
than ten slides in thirty minutes. Remember whatever you do, your audience will
forget over 80 percent of what you present within twenty-four hours. So your task is
to focus in on the 20 percent of critical content they need to remember.
Avoid jerks while placing headlines, images, graphs in each slides

31. Thanks…
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