The sentence "I'm sorry" can get us out of trouble when we've done something wrong or hurt anyone we care about but the key to a fine apology is really meaning it and convincing the other party that you are truly remorseful. Apologizing just for the sake of keeping the peace is not an effective way to apologize. In doing so the recipient of the apology will most likely see through you and realize that your apology is insincere. A sincere and well timed apology, however, will help to mend the relationship that was harmed by your words or actions.

1. Don't Just SAY You're Sorry To Prove It
The sentence "I'm sorry" can get us out of trouble when we've done something
wrong or hurt anyone we care about but the key to a fine apology is really
meaning it and convincing the other party that you are truly remorseful.
Apologizing just for the sake of keeping the peace is not an effective way to
apologize. In doing so the recipient of the apology will most likely see through
you and realize that your apology is insincere. A sincere and well timed apology,
however, will help to mend the relationship that was harmed by your words or
actions.
The most important way to prove that you are truly sorry for hurting someone is
to ensure that the hurtful action is not repeated. Apologizing over and over while
continuing to make the same mistake shows that your apology is not really
sincere. On the other hand if you really mean that you are sorry for an action you
will take careful steps not to repeat this action. Apologizing for your actions is
one thing but being cautious not to repeat your actions really proves that you are
indeed sorry.
Being specific regarding the reason for your apology also really proves that you
are sorry. Many people are quick to offer an apology when they realize someone
is upset with them but often they don’t take the time to figure out why the other
person is upset. Apologizing without stating the reason for the apology shows
that you don’t understand the problem and that you aren’t sincere in your
apology. This is not an effective way to make an apology. However, if you offer a
specific reason for your apology you are proving that you understand what you
did to hurt the other person and that do not want to repeat that action.
Another way to prove that your apology is authentic is to be sure to offer the
apology in person. Having a third party speak to the person you have offended or
apologizing via email or voice mail conveys a lack of caring. This kind of apology
shows that you aren't truly sorry for your actions. Meeting with the person face
to face to have a sincere conversation and offer your apology is one way to really
prove that you are sorry. It shows that you care enough about the other person
to meet with them directly to try to make amends for your contributions to the
disagreement.

2. In apologizing, if you want to prove that you really mean it, be careful not to place
blame on the person you are apologizing to. Your apology is about telling the
other person why you believe that you did something wrong. While they may
have contributed to the situation, now is not the time to point out their faults.
Instead take full responsibility for what you have done wrong. Accepting full
responsibility for your actions and apologizing for them without placing blame on
the other person will prove that your apology is sincere.
A genuine apology will also include telling the other person why your actions
were wrong and how you intend to avoid hurting them in the future. Doing this
proves to them not only that you understand you were wrong but that you
understand why you were wrong. It also lets them know that you have already
formulated a plan of action to ensure that this situation does not arise in the
future.
The timing of your apology can also help to prove that you really are sorry.
Waiting too long to apologize may show that you don't really care and that you
are simply apologizing as an afterthought. An apology that is made too early may
risk being ignored because the recipient of the apology is still too upset to listen
to what you are saying.
It's important to give the other person a chance to vent their anger and calm
down before rushing to apologize. After a reasonable amount of time approach
them and let them know that you understand their anger and believe that it is
justified and that you wanted to give them a chance to calm down before
apologizing.
Sometimes it is not enough to simply apologize for your words or actions. It is
often necessary to not only apologize but to also prove that your apology is
sincere. A truly sincere apology proves that you are sorry by addressing the issue
and acknowledging what you have done wrong while validating the other
person’s right to be angry and addressing how you will avoid similar actions in the
future.
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