1. “Escena Digital” a new product to
Dissemination of Heritage
Anna Valls
Enicpa, Sevilla
November , 2013

2. Vision and Mission
Vision
To be the reference centre for the research and information of
performing arts of Catalonia
Main goals
To preserve the memory of the performing arts in Catalonia
To support teaching and research at the various schools of our centre
To disseminate our museum, archive and bibliographical
collections

3. MAE. Documentation Centre and Museum of Performing Arts
4 Units
Research and historical library
Since 1968
Archive
Since 978
Museum
Since1923
School library
Since 1923

4. MAE. Documentation Centre and Museum of Performing Arts
Many kinds of documentation

5. IT Strategic Plan 2008-2013
Before 2008: Working without Information Technologies
We had 35,177 documents in 885 Windows folders
We had more than 50 MSAccess databases for the archive and
museum collections
Our bibliographical catalogue was run by VTLS
Our digital newspaper database was run by Knossys
Our staff didn’t include any IT engineer
We used to have old tecnology and no open source
We used to pay for all the IT services

6. IT Strategic Plan 2008-2013
Goal
Taking advantage of IT
to promote our museum collections
Human
Resources
Professionalization: two new IT engineers
Organization
Improve management, processes and internal
communication
increase efficiency
Finance
Expenses reduction: open source software and our own
data centre

7. IT Strategic Plan 2008-2013
From 2008 - 2011
FIRST:
Dissemination some museum collections by ContentDM
SECOND:
Intranet by alfresco
Digital newspaper database by Dspace
Web by joomla

8. IT Strategic Plan 2008-2013
2012- 13 Our own information system for the museum /archive collections
Benchmarking
• Dspace, E-prints, Fedora
• Dspace and Fedora
belongs to Duraspace
• Duraspace was involved in a new Projecte: Hydra
• Finally we chose: Hydra

9. HYDRA Project
Founded in 2008: Stanford University, University
of Virginia, University of Hull
Fedora Commons (now part of DuraSpace)
Partners: University of Notre Dame
Northwestern University, Columbia University
Penn State University, Indiana University
London School of Economics and Political
Science, Rock and Roll Hall of Fame, The Royal
Library of Denmark, Data Curation Experts,
WGBH, Boston Public Library
Duke University, Yale University
Virginia Tech, University of Cincinnati
http://projecthydra.org/

10. HYDRA Project
Hydra technology

11. ESCENA DIGITAL
Hydra Project
A new single data model for all the collections based on Dublin Core
metadates (except bibliographical and audiovisual collections)
A single system to:
Describe documents or objects
Preserve images
Disseminate the holdings

12. ESCENA DIGITAL
Model Data
MAIN METADATES
PERFORMANCE METADATES
Collection
Authors
Title
Description: descriptors, key words
Dates
OBJECT METADATES
Size
Quantity
Material
Language
Provenance
INTERNAL METADATES
Adquisition
Available
Conservation
….

13. MAE. Documentation Centre and Museum of Performing Arts
Conclusions
Now we have 21rd Century Technology
We use one single application for all the archives and museum collections
Our information system covers: ingestion, transformation, preservation
and dissemination
Our digital holdings are growing every day
We are much more efficient

14. Escena Digital

15. Anna Valls
vallspa@institutdelteatre.cat